Workforce management software pricing can range anywhere from around $2.50 per user/month for basic small business solutions all the way up to $72.00 per user/month for enterprise tier features and scale. However, this does not include vendors that only provide custom or quote-based pricing for a more fully-fledged HR suite.
Some of the lower-priced plans often only include a scheduling tool or a time tracking app or a combination of time and attendance features, while the higher cost plans will typically come with a full suite of HR and workforce management solutions that include payroll and POS integrations. Complete HR and workforce management platforms are often designed for shift-based operations with a large number of employees that go over a thousand, at the very least. The subscription plans in this category will typically have a minimum user requirement.
On the other hand, small business owners and startups that have fewer than 10 or 20 employees tend to go with simple scheduling and/or time tracking tools that they can easily implement to keep track of employee schedules and work hours. If you're considering using workforce management software but aren't sure which one's right for your business' needs, there are lots of free trials out there so you can try it before you make a purchase.
Workforce management software is an umbrella term for the different types of tools and solutions that are used by companies to effectively manage their workforce, from building their rosters, creating work schedules and shifts for shift-based businesses to tracking work hours and acquiring proof of work for remote or field workers. This category of software often incorporates payroll, accounting and other HR solutions to ensure a more efficient employee management process. There are many features and tools in a workforce management solution that often overlap with human resources (HR) software.
Standalone time tracking apps, simple scheduling tools, as well as dedicated time & attendance solutions are typically designed for single users. These are basic workforce management solutions that are best suited for solo entrepreneurs and small business owners that manage no more than 10 employees at a time. Deputy, for instance, has a dedicated Scheduling plan and a Time & Attendance plan, which starts at $2.50 per user/month. You simply pick any of these affordable modules based on what you need.
However, there is a minimum monthly spend for these plans, which is $10 per month. If the subscription costs $2.50 per user/month for the monthly billing cycle, that is a minimum of four users to get the subscription. This package will give you access to the platform’s scheduling tools and capabilities, including basic employee scheduling, auto-scheduling, PTO & leave management, POS integration, unlimited shifts per month and unlimited customer support.
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Everhour VIEW
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Hubstaff VIEW
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US$5.0/month | |||
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- $9.0 for 1 user per month
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Basic
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RescueTime VIEW
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Deputy VIEW
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Time & Attendance
- $2.5 for 1 user per month
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Enterprise
- $ for 1 user per month
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- $4.5 for 1 user per month
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Scheduling
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Toggl Track VIEW
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TimeCamp VIEW
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Free (for unlimited users)
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Workforce management software for small businesses and startups are similar to the software solutions that are designed for individuals. Most of these come as standalone products or modules that usually offer the basics of employee scheduling, time tracking as well as time & attendance management. Small business workforce management software will generally come in the form of a starter pack or a team package. Pricing plans for this software category will vary in cost from $2.50 to $17.00 per user/month.
ClickTime is a good example of this category of workforce management software. They have two pricing plans that cater to small businesses and startups—the Starter plan for $13 per user/month and the Team plan for $17 per user/month. These values are for monthly billing only. Customers can actually save more on subscription costs if they go with the annual billing option. Both the Starter and the Team packages are suitable for small businesses. It really only depends on their requirements. The Starter pack has time tracking, basic reporting with pre-built reports and other basic features, but the Team pack has time-off management, Advanced Billing Rates, custom reporting and Approval Workflows, among other additional features and capabilities.
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Team
- $13.0 for 1 user per month
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Premiere
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BambooHR VIEW
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Skedulo VIEW
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Deputy VIEW
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- $2.5 for 1 user per month
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Enterprise
- $ for 1 user per month
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- $4.5 for 1 user per month
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Scheduling
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Planday VIEW
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Calamari VIEW
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When I Work VIEW
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Attendance Pro
- $1.5 for 1 user per month
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Scheduling Basic
- $1.5 for 1 user per month
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Scheduling Free
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Attendance Free
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Hubstaff VIEW
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Gusto VIEW
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Zoho People VIEW
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- $5.0 for 1 user per month
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Advisory Services Add-on
- $8.0 for 1 user per month
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Payroll Add-on
- $6.0 for 1 user per month
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Zen
- $21.0 for 1 user per month
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Growth
- $14.0 for 1 user per month
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- $8.0 for 1 user per month
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Workforce management software for the mid-market or medium-sized businesses will often include features that allow users to manage an entire team, whether on location or remotely. This software category often falls on the premium or professional plan on most vendors’ pricing. Subscription costs will vary between $4.50 and $28.00 per user/month, although there are vendors that offer basic plans that can support mid-market customers. A good example is When I Work's pricing plans. Their Small Business package can support companies with up to 100 employees for as low as $2 per user/month.
Calamari’s pricing strategy is a bit different. Instead of offering tier-based subscriptions, i.e. Starter, Premium or Enterprise, they provide modules with per-user-per-month pricing. These modules can serve businesses of all sizes, from small teams to mid-market companies all the way to large global enterprises. Their pricing starts at $2 per user/month for Calamari Leave and $2.50 per user/month for their Clock in/Clock out module. Both modules have a minimum requirement of 10 users. Companies can subscribe to either modules or both, depending on their requirements. This is perfect for mid-market businesses that want a highly scalable workforce management platform with comprehensive features, such as time tracking, time & attendance, leave management, project tracking and third-party integrations, among others.
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Deputy VIEW
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- $2.5 for 1 user per month
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Enterprise
- $ for 1 user per month
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- $4.5 for 1 user per month
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Scheduling
- $2.5 for 1 user per month
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Planday VIEW
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US$2.0/month | |||
| Pricing: starting from US$2.0/month | ||||
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Calamari VIEW
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When I Work VIEW
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Attendance Pro
- $1.5 for 1 user per month
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Scheduling Basic
- $1.5 for 1 user per month
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Scheduling Free
- Free
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Attendance Free
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TCP Humanity Sche... VIEW
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Zoho People VIEW
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- $5.0 for 1 user per month
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Advisory Services Add-on
- $8.0 for 1 user per month
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Payroll Add-on
- $6.0 for 1 user per month
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Zen
- $21.0 for 1 user per month
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- $14.0 for 1 user per month
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- $8.0 for 1 user per month
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Enterprise-grade software for workforce management generally has custom or quote-based pricing to ensure that large businesses and organizations get a plan that is best suited to their unique and complex requirements. More often than not, enterprise packages for larger companies will have a fairly sizable minimum employee/user requirement. Deputy’s Enterprise plan, for example, has custom pricing and it is designed only for businesses and organizations with more than 250 employees.
Another example is When I Work’s Enterprise package, which has quote-based pricing as well and it is best suited for shift-based companies with a workforce size of up to 10,000 employees or more. The package is designed to help large businesses coordinate their employees and teams, as well as improve the efficiency of their rostering, scheduling, time tracking and other employee-centric management processes.
Enterprise workforce management software pricing will often be based on a large number of users or seats, the addition of advanced security and compliance features, advanced reporting & analytics, custom integrations and access to dedicated account managers and customer support teams. This software category is best suited for large shift-based organizations that need to manage work shifts and the scheduling of a significant number of employees on a regular basis.
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ADP Workforce Now VIEW
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Ceridian Dayforce VIEW
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Planday VIEW
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When I Work VIEW
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Attendance Pro
- $1.5 for 1 user per month
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Scheduling Basic
- $1.5 for 1 user per month
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- Free
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Attendance Free
- Free
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TCP Humanity Sche... VIEW
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Workforce management software encompasses a wide variety of HR and employee-centric solutions that different types of businesses and organizations utilize to facilitate their workforce management processes. The software type or subtype they use will largely depend on their requirements, the number of employees they have, as well as the existing HR software they currently have in their technology stack.
HR software and workforce management software generally overlap when it comes to the features and capabilities they provide. One of the key aspects in which they share is employee scheduling. Employee scheduling solutions are designed to help small businesses manage and organize the work schedules of their staff. The software allows them to organize personnel work schedules on a daily, weekly or monthly basis. Employee scheduling tools are a common feature in most HR software systems and workforce management solutions.
Time & attendance software is another subtype of workforce management systems. This is often included as a built-in feature or an added module of comprehensive HR software and workforce management solutions. As a cloud-based standalone system, time & attendance software is often available as a subscription with either a per-employee-per-month or per-user-per-month pricing strategy. The former is a model that allows businesses to pay a monthly cost based on the size of their workforce, while the latter is based on the number of seats or registered users. When I Work is a good example of a workforce management solution that offers time & attendance as an add-on module. Its main pay-as-you-go service is Small Business, which offers scheduling & messaging for $2 per user/month. However, there is an option to add the time & attendance module for an additional $2 per user to the monthly fee, which brings the total to $4 per user/month.
Another pricing model that you can expect from time & attendance software, or any workforce management solution for that matter, is the perpetual license. This model involves paying a fixed upfront fee for the license to own and use the software indefinitely. Some licenses are limited to a year, wherein the customer will have to renew their license to continue using the software. This pricing model is more traditional and is a common practice in most on-premise solutions and enterprise-grade pricing plans for larger businesses and organizations.
The time tracking software is arguably the most basic subtype of workforce management solutions. It is a simple tool that tracks the total time employees spend on specific tasks and projects. Time tracking software is widely used by companies that employ remote workers or organizations that outsource certain tasks and projects to third-party teams and freelance professionals.
This type of employee management software captures employee time, hourly wages and client billing rates. The captured data can then be utilized to automate invoicing and payroll processes. Time tracking software is commonly featured in many HR software solutions and workforce management platforms, although some workforce management solutions might only provide integration capabilities for time tracking tools, payroll systems and leave management. This means the software doesn’t have a native time tracker, but you can integrate a third-party time tracking tool to allow seamless operation.
Leave management systems are also a subtype of workforce management solutions. A leave management system provides organizations with the ability to efficiently manage employee time-off, automate leave request approval as well as create leave and paid-time-off (PTO) policies for the entire workforce. Just like time & attendance software, leave management systems typically follow a per-employee-per-month or per-user-per-month pricing model. However, this module is also typically offered natively in most HR software and workforce management subscription plans.
There are a few extra costs that businesses and organizations have to consider when trying to shop for the right workforce management software for their employee management operations. For a cloud-based product, the implementation, maintenance and customer support costs are often covered by the subscription pricing, regardless of the tier level or the chosen package. However, the level of customer support including the support channels offered may vary, depending on the subscription.
When it comes to customer support, some vendors will only offer basic or email-based support for their low-tier plans. The mid-tier will get email and live-chat or maybe phone support, while the highest pricing tier will get priority or dedicated customer support, with some vendors offering dedicated account managers. Other software vendors and service providers, on the other hand, will offer full customer support on all channels (email, chat and phone) for all of their subscriptions.
This is something that you need to carefully consider when choosing a subscription package, or service provider for that matter.
If you’re in the market for an on-premise solution, then you might have to think about the implementation and maintenance costs. Some on-premise software vendors will include the training and customer support costs into the one-time licensing fee, which may vary between vendors or service providers. However, in certain cases, the implementation and maintenance costs will be shouldered by you the customer, rather than the software vendor.
This usually means that on top of the licensing fee, businesses and organizations will need to take into account the implementation and maintenance costs that normally come with their on-premise workforce management solution.
Deputy has four pricing plans for you to choose from. There’s the Scheduling plan for $2.50 per user/month, the Time & Attendance plan that also costs $2.50 per user/month and the Premium plan that has a starting price of $4.50 per user/month for the monthly billing option or $4 per user/month if an organization opts for the annual billing option. Then there’s the Enterprise plan with custom pricing. Businesses that are interested with the Enterprise package must contact the vendor directly to ask for a custom quote.
Deputy’s Scheduling package is tailor-made for employers and business owners who need a better and more efficient way to roster, communicate and manage their employees’ work schedules and shifts. This plan comes with Employee Scheduling, Auto-scheduling, Paid-Time-Off (PTO) and Leave Management, among other features. It’s ideal for small businesses and startups. The Time & Attendance package is best suited for SMBs that already have a scheduling tool but need something to help track employee attendance and export timesheets to their payroll system.
Deputy’s Premium package is the complete subscription plan for small and midsize businesses that want the complete package of scheduling, time, attendance and reporting capabilities. The Enterprise package is geared towards companies with over 250 employees and with custom configuration requirements.
BrightHR offers three main subscription plans starting from $3 per employee. BrightHR Connect is the easy-to-use smart HR software. BrightHR Protect is the next tier level, which includes the Connect package along with a team of HR advisors with years of experience. BrightHR Prime is the highest tier subscription plan, which offers the complete Protect package along with a comprehensive employee assistance program.
BrightHR Connect is the perfect option if you’re looking for smart workforce management software that is capable of transforming staff attendance and time management into an easier and more convenient process, even while you’re on the go. This plan also comes with unlimited storage space, allowing you to keep all of your important documents and policies in one secure location.
BrightHR Protect has all the key features of the Connect package, but it is also equipped with BrightAdvice, a 24/7 confidential HR and legal advice helpline; BrightInform, a complete HR portal with comprehensive human resources and health & safety library specifically tailored to small business owners and startups; and BrightInsure, an optional legal expenses insurance tailored for employment disputes.
BrightHR Prime offers everything from Protect in addition to enterprise-grade features like BrightSafe, a cloud-based health & safety management solution that comes with expert over-the-phone guidance; and BrightWellbeing, a comprehensive employee assistance, counseling and well-being support system for everyone in the company workforce, including the executives.
When I Work’s pricing is designed to scale with your business, regardless of your current size. They offer two simple plans: Small Business and Enterprise. The Small Business package offers Scheduling & Messaging with two options available, with Time & Attendance turned on or without. With the Time & Attendance feature turned off, Small Business has a starting price of $2/user, but with the feature turned on, the package will cost you $4/user. The Enterprise plan is quote-based. You can contact the vendor directly to schedule a demo and get custom pricing.
The Small Business plan is ideal for small businesses and startups with no more than 100 employees in their entire workforce. It’s perfect for scheduling employee time and shifts, time tracking across multiple locations and for communication using a single unified platform with best-in-class workforce management solutions.
The Enterprise plan is tailor-made for larger businesses and organizations with 101 to 10,000 employees or even more. It is designed to help coordinate teams and enhance efficiency and employee engagement with a scalable, employee-first workforce management platform. This pricing option is ideal for large companies and enterprises that rely on shift-based scheduling to efficiently manage thousands of personnel across multiple locations.
Planday offers four subscription plans: the Starter plan, Plus, Pro and the Enterprise plan. The prices are based on a per-user/month and the billing cycle is either monthly or annual, with the latter option providing up to 20% cost savings. The Starter pack is priced at 2.49€ per user/month or 1.99€ for the annual billing option. The Plus package goes for 4.49€ or 3.59€ per user/month with yearly billing. The Pro plan costs 6.49€ per user/month or 5.19€ if you opt for the annual billing. The Enterprise package has custom pricing, which means you have to contact the vendor directly to ask for your custom quote.
The Starter pack offers scheduling and communication tools that are suited for small businesses and startups. Planday Plus, with a minimum subscription of 114.80€/month or 91.84€/month (yearly) and includes 20 user slots, is ideal for small and midsize businesses (SMBs) with simple workforce management requirements. The Pro package is for larger businesses and organizations that need professional scheduling and have more complex needs to track employee attendance and labor costs. It starts with a minimum of 374.50€ or 299.60€ (yearly) and includes up to 50 user slots.
The Enterprise package is best suited for complex businesses and very large organizations that require a fully customized scheduling platform to address their unique and complicated demands.
Pricing for Calamari’s HR software is simple and straightforward. It has a free trial and two modules to choose from: Calamari Leave and Calamari Clock In/Clock Out. Calamari Leave is a leave management module that starts at $2 per employee/month when billed monthly or $1.70 per employee/month when billed annually. The Calamari Clock In/Clock Out module has a starting price of $2.50 per employee/month for the monthly billing or $2.00 per employee/month for the annual billing option.
Both of Calamari’s subscriptions are tailored for businesses of all sizes, from a small team to a fast-growing startup to larger organizations. There is no long-term contract required, so small business owners, employers and managers can simply choose the module they need for their operation and sign up for a subscription. Calamari pricing is based on the number of active users, which includes admin and manager since they are counted as active users. The best part about Calamari is that you can choose only what you need, i.e. you can pick leave management, the clock in/clock out module or both.
The minimum number of active users for both modules is 10. Upgrading or downgrading your subscription means that you’ll only increase or reduce the number of active users to the minimum, which can easily be done.
ClickTime has four subscription plans available, with a 14-day free trial and customer support. The Starter package costs $13 per user/month when billed monthly or $10 per user/month when billed annually. The Team package has a starting price of $17 per user/month for the monthly billing or $13 per user/month for the annual billing. The Premier plan starts at $28 per user/month for the monthly billing cycle or $24 per user/month for the yearly billing option. The Enterprise package is quote-based, which means you have to contact the vendor directly for your custom pricing.
ClickTime Starter is great for small business owners and startups that want the essentials of workforce management and employee time tracking. This package comes with the ClickTime time tracking tool, over 70 pre-built reports and email reminders, among others. The Team package is best suited for SMBs that manage a moderate-sized team and want more from their workforce management software, such as Approval Workflows, Advanced Billing Rates and Time off Management.
The Premier plan is for medium to large companies that manage a fairly large workforce. The package comes with Project Budgeting, Resource Planning and Utilization Goals. The Enterprise plan is for really large and complex businesses with equally complicated requirements. The package is equipped with single sign-on security, custom integrations, custom reporting and Named Account Manager, just to name a few.
Humanity offers three subscription plans: Starter, Classic and Enterprise. The Starter pack has a starting price of $3.50 ($3.00 for annual billing) per user/month. The Classic package costs $5 ($4 for annual) per user/month. Both plans have a minimum cost requirement of $100/month or $80/month for the annual billing option. The Enterprise plan is quote-based, which means interested parties need to contact the vendor directly for their custom quote. A free trial is available for both Starter and Classic plans.
Humanity pricing is tailored for businesses of all sizes. The Starter pack offers the essentials like cloud-based employee scheduling, centralized admin dashboard, availability & time off management, employee-centric shift trade and mobile access. This is ideal for small teams that only need basic scheduling and workforce management. The Classic plan is designed to meet the unique needs of medium-sized businesses and organizations. It offers auto-fill scheduling, real-time labor cost and budgeting, reporting and analytics.
The Enterprise package, on the other hand, is best for larger businesses and organizations with more complex workforce management needs. It is equipped with everything from the Classic plan, plus more advanced features like Demand-based Scheduling, HCM integration and open API access.
There are three Tanda pricing plans available: Onboard, Workforce Success and Enterprise. However, the actual pricing details of each of the subscription plans are available only upon request. Interested parties will have to contact the vendor’s sales team directly to ask for pricing. This is a common practice among many software developers and vendors. A 14-day free trial is available, which gives businesses complete access to the Tanda platform for rostering, attendance, labor insights and workforce management.
The Onboard plan is great for businesses looking to get new hires into their work and operations more efficiently. This package is all about providing custom employee onboarding capabilities. The plan comes with full-time support, implementation, access to all future features and updates, open API access and employee qualification management.
The Workforce Success plan is meant to help businesses and organizations manage their workforce and detect potential issues before they occur. It is equipped with Online Rostering, Fairwork Compliance, Live Wage Tracking, an employee time clock app, a manager/employee mobile app, as well as payroll and point-of-sale (POS) integrations. The Enterprise plan, on the other hand, is the complete package for larger companies with complex and more specific requirements. It has all the features from Onboard and Workforce Success, plus a few other more advanced security and customer support features.
Hubstaff is a comprehensive workforce management suite that offers three key modules: Hubstaff Time, Hubstaff Desk and Hubstaff Field. Each of these modules has different plans and pricing. The Hubstaff Time module, for instance, has three core plans available: Time Free (free for one user only), Time Starter ($7 per user/month or $5.83 for annual billing) and Time Pro ($10 per user/month or $8.33 for annual billing).
Hubstaff Desk has the same pricing for all of its three subscription plans, which are Desk Free, Desk Starter and Desk Pro. Hubstaff Field, on the other hand, offers two main options: Field and Desk & Field, both have a starting price of $10 per user/month or $8.33 for the annual billing option. An Enterprise plan is also available, which is a fully customized package that comes with all Desk & Field features, and more. Interested parties must contact the vendor directly for their custom pricing.
Hubstaff Time is best suited for businesses that are only looking for a simple time tracking and reporting solution. Hubstaff Desk is for organizations that require proof of work, time tracking capabilities and team management in one solution. Hubstaff Field is for businesses and organizations that employ mobile or remote workers. This module comes with GPS location tracking and team management features. All premium plans on all modules have a minimum requirement of 2 monthly users.
Workforce management software pricing can differ greatly when you take into account a few key variables such as the number of features and capabilities being offered, the number of users or employees, the minimum monthly cost requirements and the pricing model itself that the vendor is using.
If you’re a small business owner managing no more than 20 employees, you might be better off getting an inexpensive standalone time & attendance software with a per-user-per-month pricing model. On the other hand, if you employ remote workers or freelancers and you just want a tool that can help you capture employee time, hourly wages and calculate client billing rates, then a decent time tracking tool should suffice. These standalone tools will often go as low as $2 to as high as $4.50 per user/month, depending on the product and the vendor.
