Artboard 1 copy 4
Interactive Market Radar™
<iframe id="market-radar" type="text/html" width="500" height="500" src="" frameborder="0"></iframe>
<p>Source: <a href="" target="_blank">HR Scheduling Market Research</a>, Crozdesk</p>

Best HR Scheduling Software in 2018

This group of software assists in the task of creating and managing complex employee schedules. That way, HR scheduling software helps save time and money on scheduling, reduce paperwork and manual errors, increase productivity and handle last-minute absenteeism. These products work by automating schedule management, collecting and sharing scheduling data, allowing employees to set availability and communicate with each other through pings and the message wall. More advanced features include vacation tracking, leave management, the ability to identify and alert schedule conflicts, the ability to handle overtime and incentive pay, the ability to assign shifts to remote workers and the ability to find the right employee for the right task on the basis of experience, skills, labor cost and availability.  Read the full software guide...


TapiApp 28


TapiApp is an online team scheduling and project planning software that makes using Excel and spreadsheets a thing of the past. More Information...


PARiM 73


PARiM is a cloud-based workforce management software with over 50 000 happy daily unique users globally. Our all-in-one-solution is fast, easy and comprehensive. More Information...


Shiftboard 90


Shiftboard is online employee scheduling and shifts planning tool. More Information...


Deputy 86


Staff rota software with time and attendance. Save time, improve visibility, leave spreadsheets and paper rotas behind. More Information...


Humanity 80


Humanity is an employee scheduling and shift planning software for use by any business and industry. More Information...

When I Work

When I Work 80


When I Work is a web and mobile enabled application to help companies manage their employee scheduling process. More Information...


Aladtec 79


Aladtec's system is an affordable subscription based online employee scheduling and workforce management system. Designed for Public Safety with 24/7 staff scheduling needs. More Information...


NimbleSchedule 73


An easy-to-use but powerful, cloud-based employee scheduling and time tracking application perfect for small to medium sized businesses. More Information...


TimeForge 71


TimeForge is employee scheduling and labor costs management software. More Information...


ScheduleAnywhere 71


ScheduleAnywhere is a web-based employee scheduling software. More Information...


ShiftNote 70


ShiftNote is online workforce scheduling software and manager's log book. More Information...


Ximble 65


Ximble is a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and SMBs. More Information...


ScheduleBase 59


ScheduleBase is employee scheduling software. More Information...


7shifts 89


7shifts is an easy to use scheduling app designed specifically for restaurants. Save time scheduling, reduce your labor costs, and streamline staff communication. More Information...

NurseGrid Manager

NurseGrid Manager 55


NurseGrid Manager helps nursing departments simplify and centralize communication, staffing, and schedule management, improving job satisfaction and increasing productivity. More Information...


WhenToWork 85


WhenToWork is an employee online monitoring software, that helps small businesses to optimize their workforce scheduling process. More Information...


WebHR 82


WebHR is a Global Leader in cloud-based social HR software that manages a company’s most important asset - its human resource. Trusted by 12,000 companies in 186 countries. More Information...


CakeHR 80


CakeHR is accessible, affordable and refreshingly easy to use HR management software for small to medium businesses. More Information...


Calamari 77


Calamari is a agile, modern and innovative people management tool for small and medium businesses. Calamari helps companies increasing their efficiency of people management. More Information...


Zenefits 76


All your HR. One platform. Benefits, payroll, onboarding, time off, and more. More Information...


Homebase 75


Homebase makes managing hourly work easier for 60,000+ businesses. With free employee scheduling, time tracking, team communication, and managers spend less time on paperwork. More Information...


PCRecruiter 75


PCRecruiter is a highly-flexible, affordable recruitment CRM for recruiting, staffing, and sourcing professionals in organizations of all sizes. More Information...

Ramco HCM

Ramco HCM 74


Ramco HCM offers Comprehensive Time & Attendance integrated with Core HR and Global Payroll (35+ Countries) on a unified platform. More Information...


Findmyshift 74


Findmyshift is an online solution for managing your organization's workforce, providing scheduling, timesheets, time clocking, payroll and messaging, all in one place. More Information...


Kickserv 74


Kickserv is a cloud-based field service and CRM application that helps small business owners automate basic business processes. More Information...


SwipeClock 73


SwipeClock is cloud-based Attendance Tracking, Workforce Management and HR Scheduling solution. More Information...


FieldAware 73


FieldAware is a Field Service Management software that automates workflows and increases daily work order completions. More Information...

Resource Guru

Resource Guru 72


Resource Guru is the fast, simple way to schedule people & other resources online! Get full team visibility on one clever calendar. Sign up for a 30-day free trial. More Information...


Method:CRM 72


Method is the top-rated CRM on Intuit Keep your customer follow-ups and history all in one place. Know each customer's needs and when they need it. More Information...


ServicePower 71


ServicePower is provider of software and services in field service and workforce management. More Information...


Tanda 71


Tanda is a web-based workforce management, HR scheduling, and timesheet platform. More Information...




CEIPAL is a leading cloud based human capital management (HCM) solution, delivers talent hiring, collaboration and workforce management from anywhere using any device. More Information...


Beeple 37


Beeple is a cloud-based tool for staff management that makes the process of planning, registering, screening, checking-in & out of employees pleasant. More Information...


VolunteerLocal 70


VolunteerLocal is an online volunteer management platform which saves volunteer coordinators time with amazing tools to schedule, manage and communicate with volunteers. More Information...


Ideal 69


Ideal's artificial intelligence automates time-consuming, repetitive recruiting tasks such as sourcing and screening candidates. Ideal increases recruiter efficiency 3.7x. More Information...

Service Autopilot

Service Autopilot 68


Service Autopilot is service business software designed for savvy business owners that want to maximize their profits and simplify their life. More Information...


TrackSmart 68


TrackSmart is online employee attendance tracking and scheduling solution. More Information...


Timeneye 66


Timeneye makes time tracking simple and intelligent. More Information...


Ganttic 64


Ganttic is an universal planning and scheduling tool helping to organize people, facilities, vehicles and any other kind of resources. More Information...

eResource Scheduler

eResource Scheduler 30


eResource Scheduler has been developed with the aim of providing powerful yet affordable resource scheduling, planning and management software to organizations of all types. More Information...


Jibble 61


Track time & attendance for your workforce. Employees can clock in, punch in or as we say, jibble in and out using their web browser, Slack or Mobile (iOS & Android). More Information...

Shift Status

Shift Status 27


Shift Status is an employee scheduling tool, created for business managers. It works on all devices, and each employee gets their own account. More Information...


WorkLinx 55


SmartLinx provides a complete end-to-end Workforce & HR suite of solutions that streamline operations, increase efficiency and reduce compliance risk. More Information...


Astea 55


Astea is software for service management and mobile workforce solutions. More Information...

Staff Squared

Staff Squared 52


Staff Squared makes it easy to manage onboarding, employee data and files, and time off in a web based platform. More Information...




OLTRE is a Cloud suite of applications for Automatic Identification: Time & Attendance, Access Control, Production Control, Rostering, Mobile Data Collection, Patrol Route. More Information...


Bookafy 51


Manage and automate scheduling for phone calls, meeting and appointments. More Information...


Pick 39


Pick takes the back and forth out of finding a time to meet by comparing calendars, regardless of email domain, and displaying mutual availabilities. More Information...


FieldOne 36


FieldOne is a service management platform providing field service companies with powerful tools to streamline their business processes. More Information...


Outplanr 35


Outplanr was designed to turn your to-do list into a clear work plan without effort. Keep projects on track and easily check how much time was spent on each task. More Information...


Wintac 33


Wintac is All-in-One business management software, working as scheduling, dispatching and work order management module. More Information...


Daydao 32


A powerful database that stores and manages all information about the company and its employees. More Information...

uTRAC Online

uTRAC Online 30


uTRAC is a dynamic workforce management application designed for the event services industry. Simpler Scheduling - Better Communication - Faster Billing & Payroll More Information...

SuccessWare 21

SuccessWare 21 30


SuccessWare 21 software provides operational and management solutions for the Service industry. More Information...


Kelloo 27


Kelloo's resource planning software lets you organize, prioritize and plan your project work in a quick and visual way. Easy to use, flexible resource scheduling solution. More Information...

OfficeKit HR

OfficeKit HR 27


OfficeKit HR is an advanced and comprehensive software solution for automatic human resource management. More Information...


CVRanker 25


CVRanker is a cloud-based recruitment software for Companies and Placement Consultancies. More Information...

Recruit CRM

Recruit CRM 23


Recruit CRM helps recruiters and staffing firms manage all their work in one place. It is a CRM + ATS software which helps staffing firms save time by automating tasks. More Information...

HR Scheduling Software Guide

What is HR Scheduling Software?

HR scheduling software is any digital solution that assists HR managers in the tasks of creating, modifying, sharing and managing employee schedules. Most products feature a customizable shift template with drag and drop functionality. You can copy and reuse a previously used shift template, drag names of employees onto a shift and mark time-offs. More advanced programs automate the creation and modification of shift schedules based on predefined criteria.

Often, HR scheduling software gives employees more flexibility at work. Employees can use the software to create and manage their own work schedules, set availability, send leave requests, and even swap shifts without needing prior approval from managers. Most products also make communication between employees easier by allowing them to collaborate on schedules through pings and the message wall. This not only saves time on scheduling but it avoids shift conflicts and helps deal with understaffing or overstaffing issues.

Products in this category also help track work hours, comply with local labor laws, generate reports for payroll and invoicing, reduce manual errors, and assign the right tasks to the right employee at the right location.

What HR Scheduling Software Should I Choose?

Scheduling requirements of companies vary widely depending on how many employees they have, how many shifts they usually cover on a weekly or monthly basis, and any need for managing shifts of off-site employees. These factors, among others, should be considered when choosing HR scheduling software for your organization.

Another important thing to consider is your industry-specific requirements. For instance, if you are running a catering or food service business, you need a solution that helps coordinate shifts between multiple locations. You may also want your HR scheduling tool to integrate with your POS systems. Some products even integrate with Google Maps, allowing your off-site workers to get location directions directly from your HR scheduling software.

Products in this category usually feature an employee database, where the contact details, skills and qualifications of employees are uploaded. To help users upload employee data faster, some products allow them to import existing data directly from excel spreadsheets or POS systems. You’ll also find products that send automated reminders when an employee’s license or certification is approaching expiration.

Checking the scheduling features is very important. You may need a product that automatically sends alerts for last-minute schedule changes or one that lets you copy past schedules and drag and drop names and numbers to assign shifts faster. More advanced HR scheduling come with strong reporting capability. For instance, some products can analyze scheduling data and generate reports on labor costs and absenteeism.

Common Features of HR Scheduling

360 Degree Feedback Gather and manage anonymous feedback for employees from co-workers and managers.
API Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.
Application Tracking Assists with managing applications, interviewing, hiring and onboarding new applicants to help streamline recruiting processes.
Attendance Tracking Track employee attendance and absence to keep on top of sick days and hours worked for payroll purposes.
Batch Permissions & Access Control user or group access and permission settings for software or other systems.
Calendar Management Manage and update calendars for scheduling or consolidation of events across teams, departments or business functions.
Dashboard Dashboards are digital interfaces commonly used to visualise data or give quick access to important features and functions of online platforms. They often serve as an overview gateway in software applications.
Data Export Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.
Data Import Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.
Data Visualization Data visualization features render a visual interpretation of data sets through the use of charts, infographics and other visual cues generally in form of a reporting dashboard.
Employee Database Manage and update employee records in a centralised database. Used to keep information about work entry, age, past roles and other employee details.
Employee Incentive Management Manage and track incentive schemes for your employees to improve performance and loyalty / retention rate.
Employee Onboarding Streamlines the onboarding process for new employees in form of checklists, password and access management features, as well as other induction elements.
External Integrations Integrations with other software products or platforms to improve efficiency and compatibility across systems.
Feedback Management Manage feedback through the use of surveys and similar elements issued to employees and/or customers to consolidate new ideas or track employee performance.
Forecasting Forecast upcoming expenses, sales, revenue, user levels, etc. through the use of predictive methods and past data.
Gantt Charts A particular type of flowchart using horizontal bars to illustrate time intervals. Mainly used to visualise the use of resources or duration of tasks over the course of a project.
Multi-User Supports more than just one user account and generally allows for collaboration with colleagues.
Notifications Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.
Onboarding Helps onboard new employees or customers.
Project Management Manage projects from conception through the planning stage to delivery and post-project reporting phases. This allows organisation teams to organise resources, plan budgets and improve efficiency in the delivery of project objectives.
Scheduling Schedule tasks, resources, appointments, payments, communications, etc.
Task Scheduling/Tracking Schedule and track tasks and deliverables in form of to-do-lists.
Time Management Monitor and optimize how you're spending your time.
Timesheets Track employee attendance, sick days and hours worked for payroll purposes or billable hours for professional services.
Travel Management Manage travel plans and expenses for employees, prospects or potential recruits through a central environment.
Vacation Calendar Track employee holiday requests and absences for payroll, reporting or shift-planning purposes.

Latest User Reviews of HR Scheduling

Marcin Federowicz, Backend Developer -
"You have never made so simple a holiday re..."

Rafiq Ali, Operations Manager - 3 Star Security Ltd
"Well supported with extra modules"

We use PARiM because its very easy to use, extremely well supported and seems to be d...

OfficeKit HR
Mohammed Lanka, Partner - Next Technologies


Guy Bylemans, IT project mgr E-business - AGFA
"Using Beeple as a resource planner"

User friendly, cloud based, easy to use, a lot of possibilities and perfect support o...

Back to top