Free Scheduling Software

Top Ranked Products

SuperSaaS
  82 ratings 90/100
Calendar & Scheduling
When I Work
  185 ratings 89/100
HR Scheduling
SimplyBook.me
  100 ratings 89/100
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Bookafy
  15 ratings 88/100
Appointment Systems
WebHR
  91 ratings 87/100
Human Resources (HR)

Scheduling Software for Free

Free scheduling software enables businesses to schedule work-related events such as appointments, equipment, classes and facilities. Its features are sometimes integrated into other software products but they can also be offered as standalone solutions. If you’re looking for a tool to assist in managing your hectic work schedules, free scheduling software is a valuable asset. Other than giving you the ability to plan and organize your time wisely, these solutions also feature tools for automation, notifications, requests and approvals.

When it comes to managing a business with team members on board, it can be increasingly difficult to keep track of things. It doesn’t help to just know about certain events since many people often need reminding. When done manually, it becomes time-consuming and exerts too much effort. You need an automated tool to remove the stress and difficulties of management. Free scheduling software offers just that—complete with other functionalities capable of simplifying business processes.

Through scheduling software solutions, managers are able to update and change the workload of their employees easily. Lesser complications are dealt with when a situation arises where a client cancels or a team member becomes unavailable. Managers can swiftly drag-and-drop changes accordingly and the system will simply notify the rest of the team. Since this is based on the availability of the employees, booked appointments won’t clash with each other.

These solutions can generally work two ways—as an appointment scheduling solution or as an employee scheduling software. What this suggests is that you can use it as a means to increase communication within the workplace as well as to improve customer service. Additionally, one of the main reasons why businesses adopt scheduling tools is due to their ability to methodically build schedules for their team members. Through user-friendly interfaces and smart tools, managing employee schedules and booking client appointments have never been easier.

Before choosing which scheduling software system to subscribe to, it’s best to compare existing ones in the market. A few examples are Acuity Scheduling, Sling and Square. You can finalize your choice by setting standards to your business’ requirements and seeing which software best fits your work ethics.


Expert Pick

When I Work

When I Work 89

185 ratings

When I Work is an award-winning web and mobile enabled application to help companies manage their employee scheduling process. View Listing...

When I Work is an employee scheduling and time clock solution that is easy-to-use and remains free for up to 75 employees with no trials or other catches attached.


How is free scheduling software used?

Free scheduling software is used by businesses to create and manage schedules with ease. It has become one of the core features in software suites, as observed in human resources management (HR), field service management (FSM) and enterprise resource planning (ERP). Most business owners make use of it to effectively organize their schedule and reach maximum productivity. Before, people made use of sticky notes and whiteboards as a way to remind team members of certain tasks and appointments. While this outdated method might work for smaller businesses, it can be detrimental to thriving ones. By spending less time on organization, you can strive for improvement in both sales and efficiency.

Scheduling software works to optimize your labor costs as well. It cuts back on expenses by ensuring each employee is well compensated for the hours they’ve worked. This keeps your budget in check and lets you stay on track of your workforce. In addition, it provides full immersion in creating schedules, which means you can control and set parameters regarding overtime and PTOs.

When I Work, an employee scheduling software solution, provides businesses and companies with the necessary tools to effectively assign employees their schedules. It simplifies the method of tracking team members’ availability and integrating it into a workable timetable. With core scheduling tools integrated into appointments, classes and facilities

Most free scheduling software solutions come with the following features:

Shift scheduling

Shift scheduling allows you to collaborate with your team members regarding their schedules. This is based on the availability of the employees and the desired timeslot of the customers. Through collaborated efforts, you don’t have to worry about schedules clashing with each other. Furthermore, you don’t have to double-check to see if you’ve made any mistakes, allowing you to move on to other pressing tasks.

Time and attendance logs

Time clock and attendance logs are one of the few factors to verify an employee’s schedule. Without an optimized method for your team members to clock in, their hours might not be calculated properly. This feature paves the way for an effective payroll system, complete with accurate records of clock-ins, outs, break times and more.

Labor cost optimization

This feature sets the rules regarding labor costs for your employees. This is to ensure overtimes won’t be used carelessly. Through labor cost optimization, you can closely monitor your employees’ work hours and be alerted regarding any excess of their time. You can also set the wages depending on the position an employee holds.

Report generation

Report generation lets you track all details regarding specific periods. You are free to choose the intervals of your report generation—if it’s by the day or by the week. What this feature does it ensures you’re updated with the performance of your business. Some software solutions also add trend analysis in their reports.

Instant messages

A cloud-based software solution breaks down the usual barriers typically experienced in the workforce. Before, a company depended on the paper method to pass on messages. However, not only is this outdated but it also causes problems. For example, when a team member doesn’t receive the memo, it can negatively affect the entire team. However, with the instant messaging feature, these issues are eliminated.

Integrated dashboard

A dashboard allows your workers to view the same information as you do. This means vital information can easily be passed on without the need for paper. Updates, pictures, memos are posted on the same platform for everybody to see. This feature can be integrated with online calendars, such as Google Calendar, to make it easier to see company-related activities.

Task management

Employees are expected to finish a series of tasks, projects and job orders during their work hours. The task management feature is integrated into the package suites. With this feature, it becomes easier for managers to set deadlines and track progress levels. As the deadline approaches, the employees and managers are notified. This reduces the chances of delayed projects or missed appointments.

What are the benefits of free scheduling software?

Several benefits are given to those businesses that adopt software methods. With integrated features and an easy-to-understand interface, scheduling has come a long way from the pen-and-paper method. Business owners no longer have to rely on memos to inform their employees about upcoming holidays or events. They also no longer have to wonder if the message was received by the right people. Lastly, they don’t have to constantly double-check work schedules to ensure an available appointment can be filled in. With free employee scheduling software, automation and efficiency are optimized.

Here are a few examples of the benefits you’ll receive through free scheduling software:

Shift allocation – shift trades are easily managed by the administration, granting employees more freedom and ease to adjust to their schedules.

Notifications and alerts – allow for quick updates and communication within the workforce and minimize errors.

Project duration – refers to an estimated calculation of when the project or job will be finished, allowing you to adjust your budget and time in preparation.

Scheduled events – through the software solution, you are able to schedule when vehicles, equipment, tools and other resources arrive.

Social media integration – lets you add and combine social media widgets to the interface to make it easier for customers to find and book appointments for your services.

At the end of the day, free scheduling software offers more than just a scheduling application—think of it as your own personal assistant. Only it works faster and more efficiently with lesser errors committed. Since most software solutions come in package suits, you can expect to find a variety of management tools integrated into its system. You can now manage employees’ schedules with the right compensation, according to their work hours. At the same time, you’re also improving communication between team members and boosting customer service.


All Software Products

SuperSaaS 90

82 ratings

SuperSaaS is an easy to use, flexible, and customizable online appointment scheduling software. Send email reminders, accept payments, set up discounts, and more. View Listing...

90%

When I Work 89

185 ratings

When I Work is an award-winning web and mobile enabled application to help companies manage their employee scheduling process. View Listing...

89%
1 Award(s)
Champion

SimplyBook.me 89

100 ratings

SimplyBook.me is a powerful online booking system that offers any business the ability to manage and accept appointments. **Core features include:** * Creating booking page with real-time availability... View Listing...

89%

Bookafy 88

15 ratings

Manage and automate scheduling for phone calls, meeting and appointments. View Listing...

88%

WebHR 87

91 ratings

WebHR is a Global Leader in cloud-based social HR software that manages a company’s most important asset - its human resource. Trusted by 12,000 companies in 186 countries. View Listing...

87%

Homebase 87

69 ratings

Homebase makes managing hourly work easier for 60,000+ businesses. With free employee scheduling, time tracking, team communication, and managers spend less time on paperwork. View Listing...

87%
1 Award(s)

Timecounts 84

34 ratings

Timecounts is a modern solution to recruit, schedule and track volunteers. View Listing...

84%

TimeForge 82

5 ratings

TimeForge is employee scheduling and labor costs management software. View Listing...

82%
1 Award(s)
Challenger

Findmyshift 82

2 ratings

Findmyshift is an online solution for managing your organization's workforce, providing scheduling, timesheets, time clocking, payroll and messaging, all in one place. View Listing...

82%

VolunteerLocal 77

3 ratings

VolunteerLocal is an online volunteer management platform which saves volunteer coordinators time with amazing tools to schedule, manage and communicate with volunteers. View Listing...

77%

TrackTime24 68

1 ratings

TrackTime24 is a web-based work time management solution which covers employee scheduling, time and absence tracking, and management of business trips. View Listing...

68%
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