Focusing on the time aspect of task and project management, time management applications provide users with the ability to schedule appointments or meetings and increase productivity. Time management software often aims to reduce procrastination, increase progress visibility and help people “get things done”. This is achieved via features like reminders and alarms, due dates and time slotting. Recording and time tracking for employees and shift scheduling tools are available for higher level management solutions to organize and measure varying types of activity.
Time management software helps individual and companies get more work done in less time. The software does this by centralizing team schedules, measuring time spent on each task or project, maintaining the time log for each user in a structured time sheet, creating effective to-do lists to help prioritize important tasks, and sending reminders and alarms for due dates or missed deadlines.
Products in this category aim to improve productivity, lower absenteeism, reduce procrastination and block distractions. More advanced tools enable you to generate reports on how time is being spent, and track the estimated versus actual time to complete a task, which eventually helps improve your scheduling and resource allocation.
Time management software also helps with billing and invoicing, schedule monitoring, budgeting and expense management. For instance, most products allow you to identify billable hours from total hours worked and bill accordingly. Some products help centralize team calendars so that managers can make more informed scheduling decisions.
Different types of time management software are available to suit different needs. Once you recognize your time management goals, it would be easier for you to choose a suitable product. For instance, you may need a simple product for time tracking and employee monitoring or an application focused more on project management.
Time management tools that are a part of larger project management suites do more than just time tracking. Organizations can use these tools for file sharing, invoicing, expense reporting, scheduling, budget forecasting, and project analysis. For instance, some products allow you to track time when working on multiple tasks simultaneously. The software consolidates every task done in a day into a single timeline and helps you avoid ‘missing’ any billable hours.
Some time management tools come with a weekly schedule viewer that lets project managers monitor progress on tasks or projects. You’ll also find products that help employees collaborate with each other and swap shifts.
Even when you are looking for a simple time tracker, you should choose the features judiciously. For instance, some time tracking tools allow you to log hours retroactively or edit previously logged hours. Other features to look for include ability to capture screenshots of the user’s screen, ability to track mouse and keyboard activity and ability to spot the user’s location via GPS tracking.
In an attempt to collect additional information for more insightful reporting, some time management tools prompt users to respond to certain preset questions before every clock-in or clock-out. For instance, the software may ask the user how many tasks they have just completed. The user must respond to the question to be able to clock out successfully.
|API||Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.|
|Calendar Management||Manage and update calendars for scheduling or consolidation of events across teams, departments or business functions.|
|Dashboard||Dashboards are digital interfaces commonly used to visualise data or give quick access to important features and functions of online platforms. They often serve as an overview gateway in software applications.|
|Data Export||Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.|
|Data Import||Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.|
|Data Visualization||Data visualization features render a visual interpretation of data sets through the use of charts, infographics and other visual cues generally in form of a reporting dashboard.|
|External Integrations||Integrations with other software products or platforms to improve efficiency and compatibility across systems.|
|Forecasting||Forecast upcoming expenses, sales, revenue, user levels, etc. through the use of predictive methods and past data.|
|Multi-User||Supports more than just one user account and generally allows for collaboration with colleagues.|
|Notifications||Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.|
|Scheduling||Schedule tasks, resources, appointments, payments, communications, etc.|
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