These tools help teams and individuals stay focused on their goals and achieve results. This includes improving their productivity in different areas such as editing documents, saving and reading online content, organising and sharing notes, managing tasks, tracking time and scheduling meetings and appointments. Key features of productivity tools include reminders, time-tracking, creating and sharing calendars, invoicing, cloud project management, managing multiple work projects, grammar checks, plagiarism testing, bookmarking, content aggregation, content curation, and collecting / organising content.
Productivity tools are any software application that helps individuals or teams to be more productive at work. Some of the earliest examples of productivity software include word processing tools, spreadsheet applications, database management systems and presentation software.
The main aim of these tools is to help improve productivity. For instance, a word processing tool helps you create, edit and share documents more efficiently, while a database management system makes the task of retrieving, storing and organizing data easier and faster.
Over time, this software category has been broadened to include any type of digital solution that helps perform any tasks more easily. For instance, there are products that help you take notes and dictations, assign or schedule tasks, track time, collaborate with team members, check spelling and grammar errors and conduct plagiarism tests. Some products specialize in one particular task, while others help perform multiple tasks.
The right productivity app for you is the one that caters to your exact needs. For instance, if you are a freelancer, you may need a simple product that helps in note-taking, time-tracking and document management. Productivity software for business use, on the other hand, should have advanced project management, team communication and employee monitoring features.
Often, business productivity software allows you to work on multiple products from a single place, organize team communication by project, monitor progress on different tasks, sort notifications by relevancy, convert discussions to tasks, control access to sensitive business data, manage billing and invoices, analyze data and generate reports.
Most businesses today use so many different apps that keeping track of all of them becomes difficult. To make things simpler for you, some productivity apps combine the most important tasks from all your favorite apps into one. Some products even allow you to automate tasks for an ’if this then that’ (IFTTT) scenario. For instance, you can set up an IFTTT that says, “If I send an email attachment, then automatically backup the attachment to Google Drive.”
Different productivity tools focus on different aspects of productivity improvement, such as, time management, team collaboration, email management, scheduling and customer support. Products that aim to improve your time management, for instance, may allow you to schedule alerts when you spend too much time on a page or task. On the other hand, products focused on email management may have the ability identify your email habits and automatically filter out irrelevant emails from your inbox.
|API||Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.|
|Calendar Management||Manage and update calendars for scheduling or consolidation of events across teams, departments or business functions.|
|Data Export||Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.|
|Data Import||Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.|
|Email Integration||Integration with email clients or providers to create and send emails as well as view received emails within an application.|
|External Integrations||Integrations with other software products or platforms to improve efficiency and compatibility across systems.|
|Notifications||Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.|
|Scheduling||Schedule tasks, resources, appointments, payments, communications, etc.|
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