Ideas Management Software

This software helps teams share ideas, innovate and collect feedback, from team members, customers, and suppliers. A number of these tools offer a visual representation of ideas in the form of mind maps, flow charts, wireframes, and diagrams. Some of them are also equipped with whiteboard video animation and design prototyping abilities. It is a great way for organizations to share and validate ideas across different departments and teams. This software is a must for efficient enterprise innovation management.  Read the full software guide...

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What is Ideas Management Software?

Ideas management software solutions shape the process of obtaining insights into products and services. These programs then organize these ideas into useful inputs for product and service development. Multi-channel feedback mechanisms within the software system allow input from employees, customers, and partners to be transformed into valuable business insight.

Ideas management software solicits feedback through email and other online collaboration schemes. This enables companies to step up from the traditional office setup and facilitate a transparent working environment for all stakeholders involved.

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Ideas Management
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Ideas Management
Exago Smart
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Ideas Management
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Ideas Management
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Ideas Management

Different Types of Ideas Management Software

Ideas management software programs are classified according to the industry it caters to.

Banks and Insurance Software

Banking and insurance software enables finance industry practitioners to obtain insights directly from their clients. This allows insurance policymakers to create substantial policy adjustments over time. The software also enables companies to determine shifts in demands in financing services that affect business growth.

Ideas management software also empowers employees in the financial sector when it comes to solving real-time financial hurdles such as in the stock market.

Construction Industry Software

Construction industry software helps managers to sift through valuable insights from project managers and suppliers. Rises and declines in productivity are monitored in real time as operations managers provide feedback to the higher-tier managers on a daily basis through the software dashboard.

Educational Ideas Management Software

Where education is concerned, it goes without saying that educational ideas management software is at the frontline in transforming academic ideas into useful data. The software solutions allow schools to enhance their learning environment through feedback from teachers, students, and administrators.

Remote and mobile access of the software program allows technologically-inclined students to input data to the system in a more effective fashion.

Healthcare Management Software

Healthcare software gives medical practitioners the capacity to determine patient demands through after-care feedback avenues. It also allows them to gain insights into drug prices across the market. The software systems aid hospitals to balance profit-making and care provision through determining financial and practical trends in health care.

How to Choose Ideas Management Software

Below are some of the insights and features to consider when weighing in ideas management software systems:

Flexibility of Submission Forms

Ideas management software programs are aimed at obtaining insights from a multitude of topics. This demands that the software be modifiable to support multiple data types. The flexibility in obtaining data also ensures the company gets its intended input in an effective manner.

Participation Filters

The ideas management software should also contain filters on the brainstorming participants. With the use of primary filter questions, companies can identify the types of participants it would want to have when obtaining ideas on technical topics.

Data Archiving and Retrieval

Huge data capacity is a must with software programs involved in handling information from countless users. For cloud-based software, data archiving in a centralized server should be efficient even with simultaneous usage.

Similarly, the retrieval of data in a pool of information should be easier. Internal search engines should be easier to operate for users with limited technological capacities.

Easy to Scale

Company growth comes with increases in the efficiency of data management. This demands ideas management software systems to be scalable. More advanced software programs should have the capability to handle information from varying numbers of customers and employees simultaneously.

Campaign Creation

The ideas management software solution should provide businesses with avenues to create campaigns across various business objectives. The campaign may be in the form of cost cutting and employee motivation (among others). It should have the necessary features to obtain and combine necessary data from various critical sources.

Stakeholder Collaboration

Stakeholder collaboration allows data from various sources to be peer-reviewed. This organically filters out ideas and gathers the optimal ones. Organic filtering of ideas should be provided by the software through internal forums and online bulletin boards.


The ideas management software should be accessible by all types of platforms. It should also be accessible by any device type to facilitate a smoother exchange of ideas among stakeholders.

Idea Ranking

The software system should be capable of ranking ideas across campaigns. The ranking may be done according to the number of votes of confidence to the idea by other participants, or to the prerogative of the management.


Nothing complicates idea pooling more than the complexity of the platform itself. The ideas management software should be easy to use. Buttons, boards, and submission forms should be understood intuitively without any further instructions. The interface itself should be welcoming and not intimidating. There should be a natural flow to the platform—from the accessing of the campaign to the submission of input.

Engaging and Uniquely Set Up

Engaging with the ideas management software should not feel like labor on the part of the respondents since the method of obtaining data itself contributes to the type of information obtained through the system. Some software adopts visual aids in soliciting information, whereas others use games to engage employees during their free time.

Customized to Organization Setup

The software solution should be modifiable according to the demands of the business. The forms, logos, and color schemes should be easily altered by the purchasing companies. The language used should reflect the business demography.

Dedicated Customer Support

Most companies find it hard to integrate some programs into their existing systems. Software programs should have their own dedicated support to help these organizations in rechanneling their data into another platform. A dedicated support team from the developers should also help companies with problems arising from data mismanagement.

The dedicated support team should also have experience and extensive knowledge in obtaining critical information from the stakeholders.

Benefits of Ideas Management Software

Ideas management software enables companies to enjoy the following benefits:

  • Idea management software refocuses the creative ideas of employees across the organization. This enables companies to generate solutions to persisting business problems through idea exchange in company forums.
  • The software allows employees to jot down random ideas regarding specific topics. The software also enables all ideas to be taken note of without sacrificing the day’s productivity.
  • Multi-area data pooling enables companies to obtain key ideas from sources across multiple frames of references across the organization.
  • Shared repository of information makes business transactions more transparent. This allows employees to access key information with just the use of a search bar.
  • Best practices across departments are shared within the company through announcement boards. Multiple-location companies also benefit from the single dashboard provided by the software program.
  • More efficient review and storage of ideas help companies solve persisting problems in real time. Manual processes involved in feedback management are absorbed by the software system.
  • Combined with effective analytics, this helps managers determine the best course of action as soon as possible.
  • Secure extranet sites allow companies to gain inputs from partners, suppliers, and even customers. Accessible dashboards help in reducing the costs associated with operational inefficiencies across the organization.
  • Idea management software increases organization camaraderie by allowing departments to contribute to solving business hurdles.
  • Engaging methods of idea solicitation enables companies to obtain statistically significant input from the intended participants.
  • Community dashboards allow companies to modify ongoing projects in real time. The data pooled in real time helps managers immediately discern problem areas in existing programs without waiting for them to be completed.

Common Features of Ideas Management

API Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.
Data Export Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.
Data Import Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.
Email Integration Integration with email clients or providers to create and send emails as well as view received emails within an application.
External Integrations Integrations with other software products or platforms to improve efficiency and compatibility across systems.
Multi-User Supports more than just one user account and generally allows for collaboration with colleagues.
Notifications Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.
Project Management Manage projects from conception through the planning stage to delivery and post-project reporting phases. This allows organisation teams to organise resources, plan budgets and improve efficiency in the delivery of project objectives.

Latest User Reviews of Ideas Management Products

Daniel Lança Perdigão
09 Oct 2020
"A real Swiss knife"

This reflects my opinion as an individual user and I am not posting in the representation of my company. AYOA is the evolution of...

성기 박
12 Oct 2020
"You can work with fun"

I'm using Ayoa at work. After using Ayoa, it became possible to share the work of team members in real time. As a result, unnecessar...

Untap Compete
Ahmed Bastawy
12 Oct 2020
"Exceptional Service & Committed Team"

Untap managed to take care of streamlining the process of building a dedicated incubation / acceleration call for applications websi...

Untap Compete
Idriss Goossens
22 Oct 2020
"Amazing experience"

easy onboarding, great UX, fast to implement data, fast to get judges scorings, amazing support

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