This type of software allows for project management and team collaboration for small teams as well as large enterprises. Teams can manage projects, share documents, and assign tasks in an efficient manner. They can easily organize documents, work with clients and communicate with each other, all in one central application. You can get real-time status updates from all of your team members and quickly track activity across different projects. It also offers the ability to share files seamlessly. This type of software is often essential for small and large teams working on various projects to manage and organize their efforts efficiently. Read the full software guide...
Project collaboration software combines the key functionalities of team collaboration and project management software into one integrated solution. This software can help teams plan, organize, manage and monitor the projects they are working on.
The software enables its users to centralize project communication, store important documents, share files, add comments and make changes to live documents, assign and manage tasks, collaborate with clients and coworkers, track activity streams, share screens and manage different versions of a document.
Most products offer calendar functionality to help schedule appointments and meetings and manage deadlines. More advanced products allow you to break a project into small milestones, tasks and subtasks. You’ll also find products that help track activity across multiple projects and offer visibility into each team member’s progress through Kanban view and Gantt charts.
Since project collaboration software is used by multiple users, most products in this category allow you to set each user’s level of access. Some also help with time tracking, billing and invoicing and risk management.
The size of a business and the type of projects you handle will define the project collaboration software you choose. For instance, a startup operating out of a single office may simply need a product for conferencing and team communication. On the other hand, a large enterprise with hundreds of employees across multiple locations will also need advanced document management, resource allocation, content management and task management features.
It is important to identify your exact needs and choose a software accordingly. For instance, while most products facilitate team messaging, not all of them allow you to store old conversations in a searchable database. Large enterprises often need this feature for team members who were not in the conversation, so they can check the post history for all relevant information.
You’ll also find products that link conversations to tasks and files for quick reference. Depending on your requirements, look for other communication features, such as discussion forums, video conferencing, and the ability to create an internal social network group.
Other features to look for include the ability track progress of multiple projects from a single window to schedule and reschedule tasks, manage file versions, and allow multiple users to work on the same document in real time. Some products provide markup tools to make giving and receiving feedback on PDF or image files faster. You’ll also find products that allow you to crowd-source innovative ideas for your new project and get those ideas evaluated through public voting.
|2-Factor Authentication||Adds an additional layer of security by requiring an extra step in the login process. Usually external devices are required for this or a text message with a verification code is sent to the user when trying to login.|
|API||Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.|
|Batch Permissions & Access||Control user or group access and permission settings for software or other systems.|
|Calendar Management||Manage and update calendars for scheduling or consolidation of events across teams, departments or business functions.|
|Contact Management||Manage large amounts of personal or business contacts in a centralized system.|
|Contact Sharing||Share contacts across teams or platforms to give access to others or to migrate address books across different systems.|
|Email Integration||Integration with email clients or providers to create and send emails as well as view received emails within an application.|
|External Integrations||Integrations with other software products or platforms to improve efficiency and compatibility across systems.|
|Gantt Charts||A particular type of flowchart using horizontal bars to illustrate time intervals. Mainly used to visualise the use of resources or duration of tasks over the course of a project.|
|Google Apps Integration||Integration with the G Suite, including Gmail, Google Docs, Google Sheets, Google Calendar, etc.|
|Multi-User||Supports more than just one user account and generally allows for collaboration with colleagues.|
|Notifications||Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.|
|Project Management||Manage projects from conception through the planning stage to delivery and post-project reporting phases. This allows organisation teams to organise resources, plan budgets and improve efficiency in the delivery of project objectives.|
|Scheduling||Schedule tasks, resources, appointments, payments, communications, etc.|
|Task Scheduling/Tracking||Schedule and track tasks and deliverables in form of to-do-lists.|
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