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Best Project Management Software in 2018

A number of businesses are moving away from legacy systems with digital transformation projects, among others, raising the number of ongoing projects and thus the need for Project Management software. Understandably, there’s been an explosion in the number of Project Management software products.

The Project Management software landscape is divided between products that provide task assignment and project tracking abilities, and those that focus more on collaboration tools, file-sharing etc.

Some of them also have some human resource features built in, such as time-tracking, leave management, while others come equipped with basic accounting functionalities, such as invoicing. There are some built specifically for financial management, so there’s a fair variety.

As a result, there is a significant overlap with workflow, collaboration, task management, and to-do list management software. A number of these solutions are trying to do it all, either by enhancing their list of features, modular add-ons, or by adding integrations across platforms using APIs.


Software can be a key success factor in the management of projects. Specialized apps can help organize and streamline operations that help professionals achieve project goals quicker and more efficiently. Project management software typically focusses on workflow scheduling, deliverables tracking, events management, resource planning, task and time tracking and process optimization. Software-aided performance optimization across all business functions can significantly improve the odds of success in the management of projects.  Read the full software guide...


Crozdesk Software Ranking 2017

Crozdesk Icon Top 20 Project Management Software in 2017 View All Products

Taking on a number of large and complex work projects can prove to be time-consuming and a drain on resources, especially when there are multiple teams working on projects with deadlines fast approaching. With Project Management software, business owners have a myriad of mechanisms to organize their projects efficiently even in the case of a missed project deadline, ensuring that other projects do not get affected as a result. The following Project Management applications have been ranked by the smart Crozscore algorithm based on user satisfaction, usability, popularity and features.

This ranking was published on September 19, 2017. For the most up-to-date Crozscores, user reviews and other information, please have a look at the full Project Management software list.

1
94%
Trello

Trello (1975)

  • Crozdesk Icon Grey

Trello is highly visualized and features an excellent roadmap that will let your teams collaborate effectively. It is an all-encompassing package, which gives you a myriad of different options to organize projects so that you and your team can understand them, with boards, lists and cards at your disposable. More Information...

2
93%
Confluence

Confluence (39)

  • Crozdesk Icon Grey

A team collaboration software that is simple to setup and use, Confluence can change the way your teams work through its multitude of collaboration solutions, such as practice templates, document management, permissions, and powerful add-ons. Confluence even affords teams their own individual spaces to share knowledge and information. More Information...

3
91%
JIRA

JIRA (472)

  • Crozdesk Icon Grey

JIRA is an issue-tracking and project management solution for software developers and IT support staff. Quick and easy to setup and configure, JIRA is great for agile software developers. It is also highly customizable, with the capability to utilize Kanban boards, and the abilities that come with a myriad of add-ons. More Information...

4
90%
Smartsheet

Smartsheet (1105)

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A unique project management software with an old-school edge, Smartsheet combines the efficient simplicity of a spreadsheet with the eye-catching visual elements of a traditional project management software. With Smartsheet, you can utilize document management, resource management, time-tracking and reports. More Information...

5
90%
Freedcamp

Freedcamp (38)

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An excellent option for small businesses and startups, Freedcamp provides free a solution for project management. Despite being free, Freedcamp packs a punch as far as features go, with users being able to utilize Kanban boards, issue tracking, chat, time tracking and more. More Information...

6
90%
Basecamp

Basecamp (1983)

  • Crozdesk Icon Grey

Ensure that your entire team is on the same page with Basecamp, a task management software that is characterized by its responsive and attractive interface. It provides easy access to calendars, file-sharing, to-do-lists, and message boards, all of which can be found in one central location. More Information...

7
87%
Asana

Asana (2978)

  • Crozdesk Icon Grey

Asana is great for tracking work projects and improving efficiency. Powerful and flexible, Asana lets users create and organize tasks, set due dates, and assign tasks. In addition, Asana has some helpful functionalities, such as the ability to chat within individual tasks as opposed to a wider thread. More Information...

8
87%
Avaza

Avaza (155)

  • Crozdesk Icon Grey

Great for smaller businesses, Avaza is a project management application that has a distinct and attractive user interface. Avaza tackles just about every aspect of project management such as collaboration, invoices, timesheet tracking, quotations, and reports. More Information...

9
87%
Clarizen

Clarizen (115)

  • Crozdesk Icon Grey

Powerful, comprehensive, and highly customizable, Clarizen is a project management application that has excellent financial management solutions. With Clarizen, you can easily stay on top of project finances with the use of extensive budget and expense reports. To top it off, Clarizen also has a handy Google Chrome extension! More Information...

10
87%
Monday

Monday (107)

  • Crozdesk Icon Grey

DaPulse is an intuitive online application for project collaboration. daPulse is characterized by its highly visual and responsive and user-friendly interface that utilizes drag-and-drop functionality, which takes the complexity out of project management, ensuring that any body can use it. More Information...

11
86%
Zoho Projects

Zoho Projects (110)

  • Crozdesk Icon Grey

A widely used project management software, Zoho Projects will let users break down the most complex projects and organize them into manageable tasks. Zoho is all-encompassing, and has many advanced features such as bug-tracking and in-depth reporting capabilities. Best of all, Zoho Projects has a free option which retains the most important features. More Information...

12
86%
PivotalTracker

PivotalTracker (2)

  • Crozdesk Icon Grey

PivitolTracker is a unique project management application that is great for software developers. It features an intuitive agile workflow that can change how teams build software and collaborate with increased efficiency. There are shared views, estimated difficulty and priority tags and even iteration planning which break down projects into smaller tasks. More Information...

13
85%
ProProfs Project

ProProfs Project (16)

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A project management software that prioritizes usability, ProProfs Project has many different features that will enable teams to manage projects and collaborate effectively, such as shared calendars, time tracking, reporting tools and dropbox integration. More Information...

14
85%
Mavenlink

Mavenlink (444)

  • Crozdesk Icon Grey

Quick to set up, robust and powerful, Mavenlink is a full-featured project management software that will enable project managers to have full control over their schedules. Mavenlink has the functionality to let you track expenses, manage user permissions and accurately track the time spent on a single project, among other features. More Information...

15
85%
Wrike

Wrike (688)

  • Crozdesk Icon Grey

A project management software that will enable users a central location to collaborate on projects, Wrike has a remarkably fast setup time and a slick user-interface that anyone can get to grips with in no time. Users will easily be able to create projects and assign tasks with just a few clicks. More Information...

16
84%
Podio

Podio (243)

  • Crozdesk Icon Grey

A highly flexible and robust collaboration software, Podio provides managers with a blank slate so they can set up and organize their workspace and workflows to match the customization required by any particular project. The building blocks available can accommodate any business, with tasks, automated workflows, applications, etc. More Information...

17
84%
Teamwork Projects

Teamwork Projects (0)

  • Crozdesk Icon Grey

Teamwork Projects includes just about every project management feature, such as collaboration, resource allocation and document storage. It also has a substantial number of varied integrations, such as Google Apps, Dropbox, Hubspot, QuickBooks, FreshBooks and the ability to integrate with applications through Zapier. More Information...

18
80%
Celoxis

Celoxis (77)

  • Crozdesk Icon Grey

One of the most widely-used project management software resources on the market, Celoxis offers a comprehensive suite of features that will tackle every aspect of project management. It also has several advanced functionalities such as a customizable dashboard, advanced reporting, and financial resource tracking. More Information...

19
79%
Workfront

Workfront (346)

  • Crozdesk Icon Grey

Workfront is project management solution that has an expansive list of features that will help teams complete projects on time and collaborate effectively. In addition to the expected project management solutions, users will be able to utilize performance metrics, creative asset repositories, and a centralized request system. More Information...

20
77%
Taiga.io

Taiga.io (3)

  • Crozdesk Icon Grey

Taiga.io is a great project management software for agile software developers. It removes the cumbersome and excess features found in other CRMs and ensures that users have a straightforward experience. In addition, Taiga.io enables easy integration with other applications including the ability to use Kanban boards. More Information...


This Software Ranking was published on September 19, 2017. All Crozscores are fixed as of that date.

Project Management Software Guide

What is Project Management Software?

Project management software is any digital solution that helps organizations manage various phases of a project, right from planning to execution. The key functionalities include project planning, task management, resource allocation, scheduling, time tracking and change management.

Products in this category help project managers assign the right tasks to employees, track progress of a project, control costs, meet deadlines, and communicate with stakeholders. On the other hand, employees can use these products to collaborate on projects, share files and provide updates on the tasks completed.

Different types of project management software are available for different requirements. Some products come with basic features, such as drag and drop scheduling and leave management. More advanced products feature the ability create and send invoices, manage documents, create estimates and generate reports.

Almost all industries use project management software. However, some sectors, such as marketing and service industries, rely more heavily on them. You’ll also find products designed exclusively for a specific industry or type of project.


What Project Management Software Should I Choose?

What project management software you need depends on what type of buyer you are. For instance, individual buyers, such as, freelancers or professionals often look for a simple product with basic task management, scheduling and document-sharing capabilities, while any small business with more than two employees will need basic collaboration features as well.

On the other hand, enterprises usually look for a fully-featured product that helps in planning, budgeting, invoicing, assigning tasks, allocating resources, sharing documents, managing inventory and creating bug reports, among others. When choosing project management software, enterprises should also consider their business model. For instance, if you are into software development business where completion of a single project results in multiple sales, you surely need strong collaboration capabilities but you may not need advanced invoicing and customer management capabilities.

Large enterprises with multiple layers of management often look for a product that allows for setting different permission levels for different hierarchical roles. This helps them provide the right level of access to the right employees. Small businesses usually do not need this level of access control, because most small-business employees need to wear multiple hats.

Another important consideration is whether or not you have any industry-specific project management needs. Construction companies, for instance, often look for a product that has advanced resource allocation capability and the ability to review design plans. You should also check the integration capability of your project management software. For instance, you may want to check how easily the product will integrate with your existing accounting software.


Common Features of Project Management

API Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.
Batch Permissions & Access Control user or group access and permission settings for software or other systems.
Budgeting Planning and tracking capabilities for financial budgets and plans often used to manage funds across different departments or for investor / shareholder oversight.
Calendar Management Manage and update calendars for scheduling or consolidation of events across teams, departments or business functions.
Contact Management Manage large amounts of personal or business contacts in a centralized system.
Contact Sharing Share contacts across teams or platforms to give access to others or to migrate address books across different systems.
Customer Management Manage customer databases and/or track outstanding shipments, payments and more.
Dashboard Dashboards are digital interfaces commonly used to visualise data or give quick access to important features and functions of online platforms. They often serve as an overview gateway in software applications.
Data Export Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.
Data Import Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.
Data Visualization Data visualization features render a visual interpretation of data sets through the use of charts, infographics and other visual cues generally in form of a reporting dashboard.
Expense Tracking Track employee travel and other expenses to stay on top of budgeting requirements and reimbursements.
External Integrations Integrations with other software products or platforms to improve efficiency and compatibility across systems.
Forecasting Forecast upcoming expenses, sales, revenue, user levels, etc. through the use of predictive methods and past data.
Inventory Tracking Stay on top of inventory levels, to manage the storing, reordering or production of stock items.
Multi-User Supports more than just one user account and generally allows for collaboration with colleagues.
Notifications Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.
Project Management Manage projects from conception through the planning stage to delivery and post-project reporting phases. This allows organisation teams to organise resources, plan budgets and improve efficiency in the delivery of project objectives.
Scheduling Schedule tasks, resources, appointments, payments, communications, etc.
Supplier Management Manage suppliers and purchases required in the day-to-day operation of a business.
Third-Party Plugins/Add-Ons Offers additional features or integrations built by third-party developers in form of plugins or add-ons.
Travel Management Manage travel plans and expenses for employees, prospects or potential recruits through a central environment.

Latest User Reviews of Project Management

Asana
Anthony Garcia, Graphic Designer - Anthony Garcia
"Asana is a great tool for project management"

There are so many things I love about Asana — the different ways that you can view an...

Trello
Anthony Garcia, Graphic Designer - Anthony Garcia
"Great tool for collaboration and project m..."

I have a lot of projects I work on and for myself, I manage them using Asana, but for...

Asana
Martin Steele, Support - Strollers and Stilettos®
"Flexible task management"

Asana has awesome customization capabilities to tailor it to different types of tasks...

TimeStatement
Balesio AG, FILEminimizer Optimierungs Solution für PDF, PowerPoint und Bilder - balesio software AG
"Easy to use and supports multilangual Invo..."

With the new update of Timestatement we can create invoices in every language we want...


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