Project management software pricing may vary depending on the vendor and the scope of the package offered, ranging from around $5 per user on plans aimed at smaller businesses with fewer features up to around $25 per user on plans that can offer fully-fledged software for larger and enterprise-tier companies.
Project management software is an umbrella term that encompasses a wide range of project management tools, from the lighter and more basic task management tools to the more robust and advanced portfolio management applications. It is crucial to understand the different types of project management systems available to ensure you get a better grasp of the varying costs and ultimately find the right solution that meets your requirements best.
Most project management solutions in the market come with a few typical features that often include file-sharing capabilities, track completion rates, resource management, project tracking to help with tracking projects that are currently worked on by team members, collaboration tools, task management, product planning, expense and time tracking tools and more.
Some of the aforementioned features and tools may be included in the lower tier pricing plans of most project management systems, while others may only be available in a higher enterprise tier package that is specifically tailored for larger businesses with bigger demands from the project management solution.
Project management software is designed to help project managers, stakeholders, team members and clients collaborate more effectively and meet goals and due dates on time while also having the ability to successfully manage available resources and expenditure. Core features of project management solutions may include team collaboration tools, time tracking, budget and resource planning, task management, Gantt charts or other similar agile tools, as well as many more.
The wide variety of functionalities that project management solutions provide is one of the reasons why most people in the industry also refer to project management software as project portfolio management (PPM) and task management software, depending on the scope of the solutions.
If you’re looking for a specific type of project management tool with specific functions that your operation demands, but also comes with the more common features that you would normally expect from a standard project management platform, there are several types of project management solutions available that cater to specific aspects of project management of all industries, user sizes and other scopes.
Project management software designed for individual users tends to be far more basic or simpler when it comes to the features and tools provided. There are plenty of low-cost or inexpensive solutions available in the market that offer some of the basic stuff; common features that you would normally find in every project management tool out there. These features may include simple task management, basic scheduling and time tracking, standard Gantt charts and file-sharing capabilities.
Some of these individual project management-related tools are available for free, while you can download and install the others for a meager one-time fee to unlock a few more basic functions and capabilities. This type of project management software may come in an on-premise version where you are required to download and install the product on your computer and a cloud-based version where you will need to sign up for the free package or subscribe to a cheap paid plan.
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This category of project management software is tailored for companies that employ more than a couple of people working on projects. These project management tools often come with slightly more features and capabilities, including collaboration tools that help to optimize projects, tasks and other simple processes. The project management solution is also packed with some of the more common features, without the more advanced modules for portfolio management, resource allocation, budgeting and invoicing solutions.
Small business project management tools are often cloud-based turnkey solutions designed for ease-of-use and cost-efficiency. They are easy to setup, very flexible and simple to use. Software solutions like this are typically offered as a subscription-based service with different pricing plans and tiers to choose from. Pricing packages usually differ based on whether the management solution is meant for individual users, best-of-breed customers or full suite enterprise-grade buyers. The first package is similar to the project management tools designed for individuals. They are either offered for free or are available as a startup package with a really cheap price tag.
Project management software for best-of-breed buyers offer more functionality. There would often be additional modules available on top of the common features offered throughout all the subscription packages. This would typically come with added users, more customer service channels, more projects, tasks and process monitoring capabilities, etc. The full suite option is intended for large enterprises that want to capitalize on everything the project management solution has to offer. As a whole, small business project management solutions are best suited for businesses with less than 50 users.
More often than not, pricing for this category of project management software can greatly vary depending on the number of seats or types of seats the customer company requires. Project management software pricing may also be affected by key feature requirements. Since most small businesses often prefer low-cost solutions, some of the features may at times be compromised.
This means some of the features may not be as comprehensive as customers would normally prefer, the level of customer service may not be as high or the number of projects and tasks the software is capable of managing may be limited at a given period. All of this is meant to keep costs down and subscription packages more affordable.
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These are project management solutions designed for medium-sized businesses and development-oriented companies. The latter includes businesses that handle single projects that, once completed, may result in multiple sales opportunities like off-the-shelf software development, for instance. This is very different from companies that normally tackle the single-project-single-sale approach like in construction or custom web design.
Mid-market project management tools are typically more inclined to the cloud-based or software-as-a-service (SaaS) approach, since a lot of businesses have grown to like the subscription-based pricing model. But there are still a few companies in certain industries that may benefit from an on-premise solution, such as those that handle ultra-sensitive data that they prefer to handle in-house and not by third-party service providers.
This project management software pricing category is best suited for businesses with more than 50 to 200 users. Pricing can also be affected based on whether the management tool is tailored for best-of-breed buyers or full suite enterprise customers. Both best-of-breed and full-suite pricing plans may include robust communications and collaboration tools, with strong file and document-sharing functions, version control and reporting capabilities. Some vendors may even offer process management, resource allocation and distribution modules.
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ClickUp VIEW
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This project management software pricing category is made available for large companies and specialty buyers. A lot of software vendors do offer enterprise-level project management solutions as a cloud-based service. However, this all depends on whether or not the project management tool can truly accommodate the size of the business, the number of users or the volume of projects the company handles on a regular basis. Otherwise, some vendors will offer custom pricing and/or on-premise solutions.
This category of project management software is often used by large multinational organizations that manage multiple projects across territories. These companies will require a comprehensive enough project management solution that enables them to consistently manage projects remotely, across multiple countries and regions. This means this particular pricing package will often include specific features like multi-language capabilities, multi-currency support, etc.
More often than not, enterprise project management software pricing would be customized and on a quote-by-quote basis. The pricing would be based on scale and the requirements, as opposed to fixed pricing per user/seat. The enterprise package for project management solutions is the more expensive option. This is why enterprise project management software is more common among larger companies and organizations rather than SMBs and startups.
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Project management software is used by individual employees involved in project execution. The tool provides them with instructions on what to do and when. Project managers use the management tool to define projects, for management resource and monitoring of all available tasks and activities. The analytics and reporting features can be used by executives and stakeholders to keep track of all ongoing projects.
Role-based access to specific information is available for third-party service providers, contractors and partners, so they can perform the job they’re contracted to do on key stages of the project. While this isn’t one of the more common features in all project management tools, best-of-breed products do have permission-based accessibility for enterprise-grade packages. Your customers may also use this type of software through another feature, dedicated customer portals. Customers can use these portals to monitor project progress.
Agile project management software is specifically tailored for flexibility and ease-of-use. These tools provide agile teams and team members with clear project visualization, task management and a cohesive environment for team collaboration tools on key project resources. Agile project management tools are typically available as a cloud-based service, with different pricing plans that include most of the frameworks and methodologies that agile teams use, including Gantt, scrum, Kanban, lean and extreme programming frameworks.
Agile project management software offers several common project visualization features in its subscription packages. These may include but are not limited to, Kanban boards, Gantt charts, calendars, timelines and burndown/burnup charts. These solutions have a rather wide pricing range, from single-user small-scale solutions to a full-range comprehensive suite with agile features just being one of its core modules.
Project portfolio management (PPM) software is used by businesses and organizations to handle overarching programs, products and/or projects. This category of project management solution monitors performance and resource requirements of current or ongoing projects, as well as projects that are currently on the bidding block, being sold or future projects. PPM software is often used by small and mid-sized enterprises (SMEs) as well as organizations that tackle multiple projects at once, but there are some standalone PPM solutions available for smaller teams as well.
PPM software products are capable of providing a zoomed-out view of multiple projects. However, some vendors do not necessarily offer the tools required to effectively manage the granular aspects of an individual project. Moreover, a growing number of enterprise resource planning (ERP) vendors are starting to deliver the same functionality as PPM, EPM (enterprise project management) or both. This will undoubtedly complicate the buying process further, especially for businesses with a limited budget.
Project workflow software is a much simpler, more straightforward form of project management solution. It allows project managers to streamline the workflows of team members, organize tasks and collaborate in a shared workspace. This type of management tool is often offered as a cloud-based solution with mobile support, as it offers several key features like time tracking, status updates, task management and allocation, among other more common features. It is ideal for non-technical business users.
Visual project management software offers several unique benefits across the project management discipline, especially as business requirements for real-time analysis and data-driven project planning continue to grow. This category of management solution is ideal for different teams, from traditional project managers to IT and agile teams. Traditional project managers will find value in this type of project management tool when they’re dealing with projects that have longer timeframes, higher risk or larger scope.
IT buyers looking for project management systems capable of handling departmental projects, such as network configuration and/or software procurement will find this management tool quite advantageous. Visual project management software is also beneficial for agile teams working in non-IT environments where collaboration and iterative progress is more crucial than top-down management. This type of software is often found as part of an enterprise package or as one of the functions of a custom ERP solution.
Whether you’re opting for a cloud-based solution or a premise-based one, there are extra costs you need to consider on top of the initial or upfront cost of the software product. For on-premise project management systems, there’s the one-time licensing fee that you have to take into account, but there’s also the maintenance and upgrade costs. This is because customer businesses are responsible for the maintenance and the necessary upgrades required for implementing on-premise project management solutions.
Apart from implementation costs, there are also training expenses. However, this will only be necessary for complex systems that require specialized user training. If you’re implementing a simple on-premise project management tool, with basic task management and allocation, resource management and time tracking, user training may not be required.
For cloud-based project management software users, the initial cost is typically dictated by the subscription package they’ve chosen. Project management software pricing for cloud-based systems normally covers the system update and maintenance costs, as they are shouldered by the vendor or service provider. Additionally, the cost of each pricing plan usually includes maintenance, updates, training and support costs. However, certain packages from some vendors may not include user training or comprehensive customer support, especially the lower tier subscriptions. You may have to upgrade to a higher tier to get those perks.
Monday.com offers four subscription plans with two billing options: annual and monthly. Basic starts at $10 per seat/month, Standard costs $12 per seat/month, Pro at $20 per seat/month and Enterprise, which is priced on a quote basis. All pricing plans have free trials available and start from three seats. For 50 seats or more, contact the vendor directly for a quote.
Monday.com’s Basic package is best suited for small teams or individual users looking for a simple solution with common features, such as a single board per dashboard and customizable forms. The Standard plan is ideal for teams that require multiple boards but makes little use of both automation and integration functions. The Pro package is tailored for teams that have more automation and integration requirements, as this package significantly expands on these areas as far as functionality is concerned. It is also well-suited for users interested in time tracking. Finally, the Enterprise package is the best option for users looking for more integration and automation capabilities to manage multiple workflows and API connections.
Trello offers three packages. The Free package is completely free to use, forever. Business Class costs $12.50 per user/month (billed monthly) or $9.99 per user/month (billed annually). The Enterprise plan starts at $17.50 per user/month for a minimum of 20 users and goes all the way up to 5,000 users for $7.38 per user/month. For more than 5,000 users, you may contact the vendor for a quote.
The Free package is ideal for individual users or teams looking to try out the service. Business Class gets a little deeper into the functionalities and capabilities of the cloud-based management tool, as it starts to offer more advanced modules, such as automation across the entire team, advanced admin permissions, domain-restricted invites, unlimited scheduled commands and more, on top of the more common features. The Enterprise package is best suited for buyers with multiple team members and a much higher demand for security, as the package is essentially an upgrade focused on better organization-wide security. It offers attachment restrictions, SAML SSO via Atlassian Access, organization-wide permissions, public board management and more.
Zoho Projects offers four subscription plans. The Standard plan costs $3 per user/month and starts from six up to 10 users. Express costs $4 per user/month, starting from 12 up to 50 users. Premium costs $5 per user/month, starting from 15 up to 100 users. The Enterprise package costs $6 per user/month and starts from 20 users with unlimited scalability. Interested parties with more than 100 users may contact the vendor directly. All four pricing plans have a 10-day trial available.
The Standard package is ideal for teams that handle fewer projects at a time, as the plan comes with a few common features with limited capacity. The Express package is better suited for teams that tackle more projects but has no specific requirement for task and process automation, project budgeting and resource utilization. The Premium plan includes task automation, project resource utilization and budget monitoring, making it ideal for teams that require such functionalities. The Enterprise package is best suited for larger teams that demand automation, customization and global resource utilization. This plan is ideal for bigger organizations with team members that handle multiple tasks for multiple projects.
Basecamp’s pricing system is exceptionally easy and straightforward because they only offer two subscription options: Basecamp Personal and Business. The former is the software solution’s free version, specifically tailored for the simpler requirements of individual users and smaller teams. The latter, on the other hand, is Basecamp’s premium package and costs a flat rate of $99 per month.
Basecamp Personal is 100% free and is tailor-made for individual users and smaller teams, including freelancers, families, students, teachers, as well as for personal projects. The plan allows you to create up to three separate projects at a given period and comes with a message board, a to-do list, automatic check-ins, and more. The Personal package is good for up to 20 users with up to 1 GB of storage space. Basecamp Business, on the other hand, is an all-inclusive package. The price point might be a bit expensive at first, but you are getting everything the service has to offer, including all the features and tools, unlimited projects, unlimited number of users, unlimited clients, priority support and so much more.
ProofHub has two pricing plans available: the Essential plan and the Ultimate Control plan. The former is basically ProofHub’s basic plan. It costs a flat $50 per month for the monthly billing or $45 per month when billed annually. The Essential package includes the core features of the platform with unlimited users, up to 40 projects and 15 GB of storage space. The Ultimate Control plan starts at a flat $99 per month for the monthly billing or $89 per month if billed annually. The package comes with unlimited users and projects, up to 100 GB of storage on top of the core features.
The Essential plan is ideal for smaller teams and projects that only require the basics of a robust project management solution. The Ultimate Control package, on the other hand, is best suited for SMBs that require more from such a service, especially those that typically work with remote teams and clients, as well as those that require custom role-based access for different projects. ProofHub has a free trial available and they offer discount pricing on subscriptions for non-profits.
Workzone has three subscription pricing options available: Team, Professional and Enterprise. The Team package costs $24 per user/month, the Professional plan is priced at $34 per user/month and the Enterprise package starts at $43 per user/month. All subscription packages are billed annually and they come with unlimited training and customer support. All pricing is based on 15 users. However, there are volume discounts available should you contact the Workzone sales team directly for your custom quote.
Workzone is perfectly suited for teams of five all the way up to 500 and more. However, they do offer special pricing for teams of less than five users. The Workzone Team package is ideal for teams of five or more users. The Professional plan is a great option for teams that prefer to get things done efficiently and effortlessly with custom project intake forms and API access. The Enterprise package is tailor-made for teams that want more customization, since the plan also covers custom reporting, custom fields, custom project dependencies and more. All subscription packages have free trials available.
JIRA offers two different pricing for their on-premise and cloud-based solutions. The on-premise or self-hosted version has a couple of pricing options: Data Center (annual license) and Server plan (perpetual license). You may contact the vendor directly for your custom quote. JIRA’s cloud-based pricing, on the other hand, is divided into four subscription plans: Free, Standard, Premium and Enterprise.
The Free plan will always be free and it’s good for up to 10 users and a site limit of one. It comes with all the basic features like agile reporting, scrum and Kanban boards, customizable workflows and automation capabilities. The Standard plan will cost you $7 per user on an average of 10 users. The user limit per site is 10,000 and comes with all the core features, as well as advanced permissions and project roles. The Premium package starts at $14 per user, also on an average of 10 users. It is best for teams that require more automation on global and multiple projects, as well as advanced roadmaps and project archiving. Pricing for the Enterprise plan is on a quote-by-quote basis. It is best suited for businesses that require multiple sites.
Asana offers four subscription pricing options: Basic, Premium, Business and Enterprise. The Basic or freemium package is completely free to use and comes with all the basic features and tools. The Premium package starts at $10.99 per user/month (annual billing) or $13.49 for the monthly billing. The Business plan is at $24.99 per user/month when billed annually or $30.49 for the monthly billing. The Enterprise subscription package is on a quote-by-quote basis.
The freemium Basic plan is for individuals or small teams looking to get started with basic project management. It is for managing simple tasks and personal to-do lists, and comes with useful features, including unlimited tasks, projects, activity log and file storage, but only allows file sizes of up to 100 MB per file. The Premium plan is for teams that want to create project plans with ease. It allows project managers and stakeholders to track team projects using key features and resources like dashboards, timeline, advanced search and reporting. The Business plan is for larger teams and businesses responsible for management tasks across multiple initiatives, while the Enterprise package is for organizations that demand more robust security, control and support from their project management software.
Pricing plans for Microsoft Project is not well-suited for startups or small businesses with limited budgets. Microsoft offers two deployment options: cloud-based and on-premise, with three pricing plans for each deployment. Cloud-based solutions offer Project Plan 1 ($10 per user/month), Project Plan 3 ($30 per user/month) and Project Plan 5 ($55 per user/month). For on-premise solutions, there’s Project Standard 2019 ($788.99), Project Professional 2019 ($1557.23) and Project Server (quote only).
Project Plan 1 is for individual users and small teams looking to manage simple projects effortlessly through their web browser. Project Plan 3 is for executing projects with relative ease, using familiar user-friendly scheduling tools via a desktop client or the web browser. Project Plan 5 is for companies looking to optimize their project portfolio to prioritize key initiatives and obtain the results they need via web browser or desktop client. Project Standard 2019 is for those who prefer on-premise project management solutions and don’t need collaboration tools and other advanced modules. Project Professional 2019 is for companies looking for more comprehensive on-premises PM solutions regardless of the cost. Project Server is for those looking for a flexible and scalable on-premises project portfolio management solution.
Podio offers four subscription plans: a Free plan, Basic, Plus and a Premium plan. The Free plan is good for up to five employees. The Basic plan is sold as a starter option with a starting price of $9 per employee/month. Podio Plus starts at $14 per employee/month, while the Premium package will cost businesses $24 per employee/month.
Podio Free is perfect for small businesses and startups that just want to try out the software to see if it’s the right product to invest in. It is free to use for up to five employees only and comes with standard task management, apps and workspaces. The Basic option is meant for SMBs that are just beginning to delve into project management solutions. The package is mainly designed to make it easier for businesses to start managing their projects more effectively. Podio Plus incorporates automated workflows into the mix to help teams that are taking on more tasks and need to save time by utilizing workflow automation. Podio Premium is the cream of the crop, a full suite of advanced tools and features to help project managers and teams that handle bigger projects at a tight schedule.
ClickUp has four subscription plans available: Free, Unlimited, Business and Enterprise. The freemium version of ClickUp is free-to-use forever. The Unlimited plan costs $5 per member/month. The Business package is priced at $9 per member/month. The Enterprise option is a quote-based pricing. You will need to contact the sales team to ask for your custom quote.
ClickUp Free is ideal for individual users, startups and small teams with limited budgets that are looking for a free PM solution capable of facilitating basic tasks and projects. ClickUp Unlimited is a good choice for those looking for a slightly more capable and efficient PM solution with basic customization and unlimited storage, integration, list, dashboard and calendar views. ClickUp Business is tailor-made for businesses and organizations looking for a PM software solution with more robust security, more customization and other advanced features. ClickUp Enterprise is best suited for organizations looking for flexibility and scalability in their project management platform. This is on top of the advanced features, customizability, automation and integration support.
Freedcamp offers a free version of their product and three paid subscription packages. These premium pricing plans are Minimalist, Business and Enterprise. The Minimalist package costs $1.49 per user/month for annual billing or $2.49 per user/month for the monthly billing. Freedcamp Business is priced at $7.49 per user/month (billed annually) or $8.99 for monthly billing. The Enterprise plan starts at $16.99 per user/month for the annual billing. All subscription plans come with unlimited tasks, projects and storage. Both the Minimalist and Business packages have a 14-day free trial available.
The Free version has several features and capabilities to offer andis ideal for individual users and small teams that are looking to start their project management initiative with little to no cost. The Minimalist plan is good for teams looking to advance their project management capabilities to the next level. The package includes all key functions, as well as email integrations, cloud storage integrations and Google Calendar. Freedcamp Business is for businesses with bigger requirements in terms of reporting, issue tracking, invoicing and CRM functions. The Enterprise package is for those that want customizable branding, priority support, private cloud servers, two-factor authentication and SSO capabilities.
Wrike offers one free subscription and three paid premium plans, i.e. the Professional, Business and Enterprise plans. The Free plan is good for up to five users. The Professional plan is for five, 10 or 15 users and will cost you $9.80 per user/month. The Business plan is ideal for companies with anywhere between five and 200 users and is priced at $24.80 per user/month. The Enterprise plan is best for an unlimited number of users and is on a quote-based pricing, which means you will have to contact the vendor for your custom quote.
The Free version is best for small teams just starting out and are only looking for a basic PM solution that can manage simple shared tasks and to-do lists. The Professional package is ideal for those teams with five to 15 members and looking for a full project planning and collaboration tool. The Business package is well-suited for companies that have five to 200 users and are interested in a more robust PM platform with customization and reporting capabilities. The Enterprise option caters towards organizations looking for a comprehensive PM solution with more advanced controls and security.
Smartsheet has four pricing options available: Individual, Business, Enterprise and Premier. The Individual plan costs $14 per month (billed annually), Business starts at $25 per user/month (billed annually) with minimum of three licenses, the Enterprise plan is on a quote-based pricing, as well as the Premier package. A free trial for Smartsheet is available.
Smartsheet’s Individual plan is best for teams looking for a more efficient PM solution that allows for collaboration with any player involved with a project. The Business package is tailor-made for teams that require better execution and insights through automation. Smartsheet Enterprise is best suited for organizations looking for industry-specific PM solutions and company-wide project planning. It benefits companies that want to execute at scale production, while maintaining robust security, control and visibility. The Premier package is for businesses that want to take full advantage of all the premium features and capabilities of the platform, including priority support, access to various apps like DataMesh and Dynamic View and third-party system integrations for Salesforce, Microsoft Dynamics and Jira.
Mavenlink has four offerings as far as pricing plans are concerned: Mavenlink Teams, Professional, Premier and Enterprise. As of this writing, Mavenlink no longer has the prices of their Teams and Professional plans available to the public. But for the sake of reference, we will use the 2019 pricing of both packages. Mavenlink Teams was priced at $19 per month for up to five users. The Professional package was valued at $39 per user/month (annual billing). Both Premier and Enterprise plans are on a quote-based pricing, which means you have to contact the Mavenlink sales team to get a custom quote. Moreover, both Teams and Professional plans have free trials available.
The Teams package is ideal for smaller teams of up to five users that need collaboration and task management capabilities. The Professional plan, on the other hand, expands on the existing features of the Teams package and includes other vital features like change request management and project accounting features. The Premier package is best suited for businesses that require more financial and resource planning capabilities, while the Enterprise plan is intended for companies that want more advanced features and business intelligence functionality.
Hubstaff offers one free subscription package and three paid plans, which are Basic at $7 per user/month ($5.83 for annual billing), Premium at $10 per user/month ($8.33 when billed annually) and the Enterprise plan at $20 per user/month ($16.67 for annual billing). All paid subscription plans have a free trial available and they all require a minimum of two users to sign up.
The free version of Hubstaff is ideal for freelancers, consultants, small business owners, solopreneurs and startups that want to keep track of and manage their own time and productivity. The Basic plan is a significant upgrade to the free version, as it enables users to start adding more members to the team and automatically track their time and productivity so more focus can be added to other priorities. The Premium plan is intended for growing businesses that need more from their PM solution. The package is designed to support large and developing organizations. Hubstaff Enterprise is tailor-made for companies that want the complete features and capabilities of the platform. It is ideal for businesses that demand priority support and those that manage a mobile workforce in various job sites.
Project management software has become a broad and extensive platform that covers different methodologies and disciplines across multiple industries. Project management software pricing has also become just as broad and varied, depending on the type of project management solution, the sector or industry it’s designed for, the number of special features and the extent of its capabilities, number of seats/users and deployment method, among others.
If you’re a small business looking for a simple project management tool to facilitate a small team, opting for a cloud-based solution might be a better approach than an on-premise one in terms of cost. If function, scalability and a larger feature-set are what you’re looking for, there are cloud-based project management systems that offer enterprise-level packages. You may also consider on-premise software solutions if you’re willing and able to invest in maintenance, system upgrades and other additional operational costs.
