Project scheduling software helps to streamline the task of constructing online project schedules.
These solutions help managers of both small and large businesses to efficiently plan their projects and regularly monitor them as well. In addition, the software acts as a central system that makes it easier for teams to work together. The most important responsibilities—creating a plan, dividing and tracking tasks, reporting and managing resources—can be completed in a shorter span of time because team collaboration is made easy.
A project scheduling tool effectively provides team members with a good grasp of what they need to do, when to do it and how they can fulfill it. As such, they’ll have an idea of what the team, company and its stakeholders expect from them.
This automated tool eliminates the need to plan and monitor projects using traditional manual options like spreadsheets, flip charts, calendars and whiteboards. As such, project scheduling software is usually a major project management software feature.
Any business, regardless of size and the industry it belongs to, can benefit a lot from integrating project scheduling software into their overall project management system. Planning a project involves a myriad of tasks and each of these is assigned a specific period for completion and execution. Team members need to work within the given schedule and they need to collaborate and help each other to ensure the project’s success.
Done in the traditional manner, this can be difficult to accomplish. Using project scheduling software, however, will greatly help as it provides a lot of uses and features that can make project planning simple.
Collaboration is one of the major features of project scheduling software. As previously mentioned, team members need to work together effectively and efficiently. This is only possible if members can freely and easily communicate with each other, as well as provide significant updates, particularly in terms of their schedule milestones. Getting inputs from other members of the team is an essential factor for success.
Team collaboration is a major feature for some of the best scheduling tools like Wrike, Forecast and GanttPRO. These tools offer the convenience and luxury of real-time communication. Team members can even use the @mention feature to connect with other team members and share data updates.
Gantt Charts are visual representations of the project schedule. Tracking and monitoring projects become more convenient as milestones, assignments, dependencies and deadlines are presented in a visually appealing and easy-to-understand manner.
A task list (usually indicated vertically) and a time scale (placed horizontally) enumerates the details of the work needed. So, everything can be seen at just a glance.
Wrike uses the Gantt chart for various functionalities. It has a dynamic, interactive timeline, so teams will find it easy to monitor the progress of their projects. The chart provides a good bird’s eye view of all the important factors needed for the proper implementation of the projects. This also helps teams easily identify probable problems, inefficiencies and bottlenecks that can not only slow down the pace but also affect overall operations performance.
Resource management is another essential feature for project scheduling tool. Management and allocation of resources should be a priority, especially those related to equipment and materials supply and costs.
For businesses that allow teams to work remotely (which is the case for most companies subscribing to scheduling software), keeping track of employees’ work hours, time offs, vacations and holidays, among others, is made more convenient.
Access to other schedule formats or views is a special feature that many businesses favor because it gives them the freedom to choose the format or view that best suits their project. Some of the alternatives are the Kanban board and the calendar.
Project schedule software can also be accessed on the mobile platform/apps. As such, managers and team members can easily access the tool even when they are working remotely.
General features of the software include budget plan creation, project analysis, shareable reports, drag-and-drop functionality and Microsoft Project importing.
Most scheduling software also offers integration with other tools such as customer relationship management or CRM.
Overall, these project scheduling tools features make it easier for managers and their teams to become more efficient and productive while working together.
Aside from promoting productivity and efficiency, project scheduling software has a variety of other benefits that any business will enjoy.
Project scheduling software provides teams specific tasks and a clear workflow for every project. This helps teams keep their time and attention on the correct tasks. Also, this makes it easier for a project manager to distribute tasks as everything that’s essential for the project’s implementation is in one central location. Thus, they can properly manage teams.
Work processes are streamlined and this saves a significant amount of time. In addition, automated processes mean time well spent as there is no more need to use the manual tools. Automation also helps minimize and eventually eliminate errors.
Management tools like the project scheduling software make collaboration easier, and this means tasks can be completed in a shorter span of time. Since progress can be tracked, managers and leaders will know if the project is advancing as it should and if the set schedule is followed (deadline reminders can help in this area).
Additionally, the software provides a general overview of projects so teams are able to see the big picture. This leads to more informed decisions, especially in terms of improving the general workflow.
The software’s resource management feature offers many benefits, most specifically in identifying the availability of resources. This provides managers and leaders with important insights for correcting inefficiencies in the said area.
Finally, project scheduling software is easy to use. Project managers and team members do not need to be tech-savvy to be able to use the software. The scheduling tool is also flexible and can be used or accessed even remotely through its mobile app.
Using project scheduling software is the best thing managers and team leaders can do if they want their work to be done the right way, with the right tools and according to schedule.