Training and Onboarding Software

Corporate training plays a major role in helping employees adapt to today’s fast-moving business environment. Employee training software helps provide training online and makes training management easier and more cost effective for organizations. These products usually feature the ability to create a custom course for employees, conduct interactive training sessions and also allow attendees to take notes, ask questions, upload videos and access training materials online. More advanced features include the ability to assign a course to specific users and to deliver training across different geographies. On the other hand, onboarding software helps onboard new employees online. Key features include the ability to create and use onboarding forms and e-signatures and to automatically send greetings, assign tasks and send reminders to new employees.  Read the full software guide...

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What is Training and Onboarding Software?

Training and onboarding software solutions are designed to facilitate a smooth and seamless transition for new hires in an organization. It is a software solution tailored to address the needs of employers, HR departments, and hiring professionals.

Typically, employee training and onboarding solutions come with a digital dashboard which enables talent acquisition teams to effortlessly communicate back and forth with one another while at the same time being able to keep track of each individual hire as they move forward through the different onboarding stages of employment.

Some of the core features that often come with most employee onboarding software solutions include compliance insight and tools, I-9 verification, benefits administration, and payroll integration.

Some software platforms also serve as a bridge between the company’s performance management system and applicant tracking system, thus providing a more seamless transition in the employment history of each new hire.

In essence, employee training and onboarding software solutions facilitate the management process, delivery, and measurement of a company’s new hire onboarding processes. The main purpose of this platform is to speed up the learning process of new hires by providing them with the information and training they need to be successful in their particular position or function.

Types of Training and Onboarding Software

There are many different types of employee training and onboarding software solutions available out there. But, besides the fact that there is a multitude of different vendors and service providers of training and onboarding systems, there are really just five basic types of tools that employers have to consider when choosing a solution that best fits their needs.

Employee onboarding checklists

Employee onboarding checklists are perhaps the simplest and most straightforward type of onboarding solution out there. The tool can help businesses and organizations to facilitate the onboarding process for new hires by simply downloading an employee onboarding checklist template, which can be set up almost instantly. The process is quick, easy, and most often, free.

Free open-source onboarding solutions

There are open-source employee onboarding software solutions available out there, which are also mostly free. These software solutions provide more features and options with greater flexibility than onboarding checklists. Open-source onboarding platforms can help businesses with organizing and streamlining their onboarding processes.

Specialized employee onboarding software

Specialized onboarding software solutions are employee management platforms that are specifically designed for the purpose of improving and streamlining the employee onboarding process. These types of software solutions help to streamline, automate, and make the workforce onboarding process a lot more efficient for businesses and organizations.

Fully integrated onboarding software

Integrated employee onboarding software solutions are often comprehensive, all-in-one platforms that provide a wide range of features, tools, and functionalities for the whole human resource management process. Integrated onboarding solutions are not just for onboarding new hires, they are integrated with other solutions like payroll, benefits, scheduling, and other similar tools, all in a single accessible dashboard.

Employee onboarding chatbots

Employee onboarding chatbots serve as a guide, a learning tool, which essentially walks new hires through the organization’s onboarding process via a conversational form. Among the biggest benefits of onboarding chatbots is the fact that they are typically available 24/7 to address questions from new employees.

How to Choose Training and Onboarding Software

Good technology can play a significant role in any business environment. The right employee training and onboarding software solution can help ensure productive and lasting business partnerships, which could eventually end up benefiting all parties involved.

A good employee training and onboarding solution may provide companies and organizations with the appropriate tools to help them establish a more streamlined and highly efficient onboarding process for new hires as well as monitor their progress during the initial stages of their employment.

In choosing the right employee onboarding software, there are few key factors an employer, HR manager, or company needs to consider. At the most fundamental level, the onboarding solution you choose should be able to support several main functions.

For one, the onboarding software should have the capability to eliminate, or at least minimize, administrative workarounds. The learning management system or LMS shouldn’t force the HR team to do more work, especially time-consuming administrative tasks.

The onboarding solution should also allow for the automation of recurring activities like enrollment, grouping, and so on in an effort to improve the efficiency of HR teams and the employees.

Another key consideration is an onboarding software solution that keeps new hires, or learners, on track during the onboarding process. A good employee onboarding platform, or learning solution, should empower new hires to be able to locate and acquire the information they need wherever, whenever.

The onboarding software should also enable users to learn and gather information at their own pace, with no pressure from outside forces. The platform should keep newly hired employees on track so they will be able to learn everything they need as quickly, and efficiently, as possible. This means the onboarding software should support features such as mobile learning, notifications, certification/retraining management, gamification, and social learning.

Employee onboarding software systems should also support integration with existing solutions. The platform should be able to integrate seamlessly with the organization’s existing technology stack. It should provide out-of-the-box integrations with third-party systems that are already a staple in the company’s infrastructure. These solutions include CRMs, employee management systems, video conferencing tools, and more.

Benefits of Training and Onboarding Software

Training newly hired employees, getting them into the corporate onboarding process, and providing them with information as quickly and effectively as possible is crucial to employee management and the hiring process. It’s important new hires adapt quickly to today’s fast-paced business environment.

Employee training and onboarding software solutions help businesses and newly hired talent when it comes to acquiring the necessary knowledge and skills to perform tasks. It is essentially a cost-effective option for providing new hires with comprehensive training and learning online. Such software solutions make the training management process easier and more convenient for most businesses and organizations.

A good employee onboarding software solution helps to cut training costs, decrease employee turnover, decrease customer churn, improve channel partner performance, and accommodate multiple learning audiences.

For new hires, this type of software system helps to provide a more centralized location for data and resources, maximize productivity, increase ramp-up time, and improve performance. As such, both the employer and the employee will benefit greatly from a decent training and onboarding software.

Common Features of Training and Onboarding

360 Degree Feedback Gather and manage anonymous feedback for employees from co-workers and managers.
API Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.
Application Tracking Assists with managing applications, interviewing, hiring and onboarding new applicants to help streamline recruiting processes.
Attendance Tracking Track employee attendance and absence to keep on top of sick days and hours worked for payroll purposes.
Batch Permissions & Access Control user or group access and permission settings for software or other systems.
Calendar Management Manage and update calendars for scheduling or consolidation of events across teams, departments or business functions.
Data Export Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.
Data Import Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.
Email Integration Integration with email clients or providers to create and send emails as well as view received emails within an application.
Employee Database Manage and update employee records in a centralised database. Used to keep information about work entry, age, past roles and other employee details.
Employee Engagement Collect feedback from employees to recognize achievements, gather feedback and improve employee participation processes in the workplace.
Employee Incentive Management Manage and track incentive schemes for your employees to improve performance and loyalty / retention rate.
Employee Onboarding Streamlines the onboarding process for new employees in form of checklists, password and access management features, as well as other induction elements.
Employee Training Manage ongoing training processes for new and existing employees. This is often used for professional certifications and regular safety or quality training management.
External Integrations Integrations with other software products or platforms to improve efficiency and compatibility across systems.
Feedback Management Manage feedback through the use of surveys and similar elements issued to employees and/or customers to consolidate new ideas or track employee performance.
Gamification The application of game principles to products or services to incentivize certain types of behaviour, retention and engagement.
Google Apps Integration Integration with the G Suite, including Gmail, Google Docs, Google Sheets, Google Calendar, etc.
Multi-User Supports more than just one user account and generally allows for collaboration with colleagues.
Notifications Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.
Onboarding Helps onboard new employees or customers.
Password & Access Management Manage passwords or access to systems for yourself or your organisation.
Scheduling Schedule tasks, resources, appointments, payments, communications, etc.
Time Management Monitor and optimize how you're spending your time.
Timesheets Track employee attendance, sick days and hours worked for payroll purposes or billable hours for professional services.
Travel Management Manage travel plans and expenses for employees, prospects or potential recruits through a central environment.
Vacation Calendar Track employee holiday requests and absences for payroll, reporting or shift-planning purposes.
Video Courses Educational courses using web video as the primary medium.

Latest User Reviews of Training and Onboarding Products

Manish Mahapatra
27 Nov 2019
"Single app solution for HRMS"

BambooHR come with lots and multiple features like On-boarding, employee data, attendance, payslips, leave management, shift mainten...

Survey Anyplace
Benjamin Logan
09 Jan 2020
"Online Research by Surveys"

It offers several options of customizing the surveys including gamification that enables respondents to give their answers to the qu...

Jim Lacy
13 Jan 2020
"First time"

Works great! Works great! Works great! Works great! Works great! Works great! Works great!

Dayana Yusimg Perez Chang
17 Jan 2020
"Bamboohr: indispensable in creating employ..."

Within Bamboohr we can also obtain a control of the hiring processes of new personnel, in which we can create reports on their quali...

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