Interactive Market Radar™
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<p>Source: <a href="" target="_blank">Document Management Market Research</a>, Crozdesk</p>

Best Document Management Software in 2018

The Document Management software market is expected to reach $949 million by 2022, growing at a CAGR of 3.62% between 2016 and 2022. Document management software ensures that businesses will be able to efficiently store their documents, ensuring that there is no disorganized content so that documents and data can easily be extracted when necessary. In addition to this, document management software can provide security measures as permissions can be utilized to protect documents from unauthorized access.

In the past, this software category was primarily driven by the demand the general need for business to go paperless. Electronic documentation is being utilized in virtually all business sectors, as it mitigates the impracticality of having to physically store and find documents.
This is especially true for enterprise businesses who need to be able to facilitate and store the mountain of documentation and data that they produce, and have the ability to find them efficiently when needed.

The Document Management market is relatively segmented, this is largely due to the inherently versatile nature of documentation. Documentation standards, function and form can vary wildly from business to business. As such, there are solutions on the Crozdesk Market Radar that cover all content and its life-cycle, some that focus on the administration and publication of documents, and lastly, some solutions that provide functionality for specific areas of application

The market is led by Google Docs and Pastebin, both of which offer dissimilar solutions for document management. Both of these software have continued to expand upon their early adopter advantage, and in the case of Google Docs, continuously updates their product in parallel with technology advancements.

One of the trends within this market is the growing number of web-based products entering the market within the last few years. These products often provide niche solutions and can as supplements for more advanced Document Management products. Web-based products offer solutions such as data backup and remote access to documents. In conjunction, there is a growing number of products that implement collaboration tools with their product. These tools allow greater flexibility and add additional utility.

This type of software helps organizations manage, store, and archive electronic documents and images. In many cases, they can also be used to save various versions of a document. Document management software is essential when several team members are working on a single document and need to incorporate edits at different stages. Teams can easily save and find different documents, share them with clients and partners, and collaborate on projects. A number of these products also offer electronic signature features, the ability to comment, manage meetings, and mind mapping solutions.  Read the full software guide...


Noodle 42


Noodle Social Intranet Software enables companies to collaborate and share ideas, documents, calendars, forms, and manage projects and workflows within a single secure site. More Information...


Pastebin 94


Pastebin is a web application for storing plain text for a certain period of time. More Information...


PDFfiller 86


PDFfiller has been providing its 300,000 customers with an all-in-one online PDF editor, document generation solution and eSignature manager since 2008. More Information...


Azendoo 86


Azendoo is collaborative teamwork application. More Information...


PandaDoc 84


PandaDoc is a web-based digital document management platform. More Information...


Nitro 84


As the leading alternative to Adobe® Acrobat®, Nitro Pro empowers businesses with the ability to easily create, edit, convert, sign, and share documents anytime, anywhere. More Information...

Virtual Data Room

Virtual Data Room 83


iDeals Virtual Data Room is a perfect solution for any company that is looking for the right platform for secure file sharing and collaboration during due diligence process. More Information... 82


Complete solution for managing your digital assets. Find any of your creative files, collaborate with colleagues on new projects, share your work with clients and partners. More Information...


Xtensio 82


A super flexible platform to create, collaborate, share and present. Documents = Web Pages = Presentations More Information...


FormSwift 80


FormSwift is a cloud-based SaaS platform for creating, editing, and signing documents. More Information...


eXo 75


eXo Platform is a social-collaboration software designed for enterprises. It is full featured, based on standards, extensible and has an amazing design. More Information...

Creativity 365

Creativity 365 72


Creativity 365 is a cross-device contention creation toolset aimed at helping individuals and teams collaborate to improve their productivity and efficiency. More Information...


Click2Mail 66


Click2Mail is online SaaS platform for printing and mailing various types of documents. More Information...

Gingko App

Gingko App 60


Gingko App is a new kind of structured document. It allows you to break any project down into manageable components, reorganize them at will, and collaborate on them. More Information...

Google Drive

Google Drive 93


Google Drive is a file storage and synchronization service that offers its users 15 GB of free space. More Information...


Dropbox 91


Dropbox is a file hosting service that offers cloud storage, file synchronization, personal cloud, and client software. More Information...


PlanGrid 91


PlanGrid is a cloud-based service that delivers blueprints as PDFs directly on the tablet; then people working in the field can use these instead of paper-based versions. More Information...

PostScan Mail

PostScan Mail 56


Postscan Mail converts postal mail into a digitized copy that can be viewed and managed online. More Information...

Google Sites

Google Sites 88


Google Sites is a structured web page-creation tool for making a team-oriented sites where multiple people can collaborate and share files. More Information...

Zoho Projects

Zoho Projects 87


An online project management app that helps its users plan their work and keep track of progress. More Information...

ProProfs Knowledgebase

ProProfs Knowledgebase 86


ProProfs Knowledgebase Software is the perfect online documentation software for managing the knowledge of employees or offering self-service help to customers. More Information...


Smartsheet 86


Smartsheet is a collaborative task and project management app with mobile and desktop capabilities. More Information...


ContractWorks 84


The easiest, most secure contract management software, complete with unlimited users, unlimited contracts, built-in electronic signature, and low, flat-fee pricing. More Information...


Highrise 83


Highrise helps you build relationships as a simple and flexible cloud based tool to easily track and follow up with leads, customers, suppliers, and more online and on the go. More Information...


Creately 82


Creately is a visual collaboration platform allowing the real-time co-creation of flowcharts, UML diagrams, mind maps, business process models and more. More Information...


Huddle 81


Huddle is a cloud-based collaboration and content management software. More Information...


Signable 81


Signable is an electronic signature software solution, that enables businesses to send, sign and manage documents electronically, in a way that is both simple and convenient. More Information...


Legalesign 80


Electronic signature for business. Speed up your signing, boost productivity and save admin time with a high-performing, feature-rich and secure online platform. Web & API. More Information...


Tresorit 78


Tresorit is a Swiss, encrypted cloud storage & file sharing provider, protecting files with AES-256-bit end-to-end encryption More Information...


ZonePDF 44


ZonePDF is a convenient and practical tool for PDF conversion. PDF files can easily be merged, split and converted from JPEG, PNG, DOC, XLS, PPT and other formats. More Information...


Jostle 76


Jostle's intranet software makes it easy to inform and connect employees to get work done. 5X higher than both traditional employee portals and social intranets. More Information...


ProofHub 76


Project management software that helps teams to plan, collaborate, organize and deliver projects. Try us "FREE" for 30 days- Lifelong Love, guaranteed! More Information...


Accordium 39


Secure & legally binding e-signatures with live contract editing and digital workflows. Our customers gain better insights, accelerate negotiations, agree faster and sell more. More Information...

Paperless Pipeline

Paperless Pipeline 69


Paperless Pipeline is cloud-based Real Estate Transaction Management System. More Information...


Slite 69


Slite is the first note app for teams. It lets them create, access and collaborate on content and knowledge in the simplest way. More Information...


LifeSite 35


LifeSite is your ultra-secure, online safe deposit box for you and your family's most important information - a passport, will, medical card, or your family Netflix password. More Information...


SmartFile 67


SmartFile delivers the most scalable and compliant file management platform. Consolidate file servers, FTP servers, and other file sharing services into a single application. More Information...


SkySignature 67


SkySignature is an online electronic, Digital Signature application. Type Anywhere capability, Sign-Here tags, custom, unique advanced encryption algorithm to ensure security. More Information...

OZ e-Form

OZ e-Form 32


OZ e-Form is a software solution that allows you to convert paper forms to digital forms. It eliminates the burden of having to draft, produce, and manage paper forms. More Information...


MyDocSafe 32


New generation client portals with integrated eSignature, complex forms, and workflow automation tools. More Information...


ZapStitch 31


ZapStitch is a data integration platform for connecting SaaS business apps in the cloud. It enables businesses automate their data flow across various cloud business apps. More Information...


TDSmaker 31


TDSmaker has been amazing in bridging the gap between marketing and R&D department by combining design and datasheet editor tool in the same app. More Information...


SquidHub 64


SquidHub is a simple-to-use, fun and flexible app for collaborating on anything with anyone. From projects with co-workers to birthday parties with friends. More Information...


Shuttle 30


Real-time client onboarding. Create a great first impression and speed up onboarding for your SME and business clients. More Information...


ShieldQ 30


ShieldQ is a cloud-based software, that lets you accept and store faxes, emails, web forms and uploads into a centralized, secured repository. More Information...


ContractZen 29


ContractZen is a cloud service that features several electronic signature methods, metadata-driven document management, datarooms (VDR), meeting management and much more. More Information...


Everlaw 62


Everlaw brings intuitive design and computer science advances to challenges in the legal field. Its litigation tool helps law firms, corporations and governments win in court. More Information...


Flokzu 61


Flokzu is a collaborative app to manage and execute automated workflows & business processes within minutes. More Information... 61

(8) is a web-based service for UI designers to share and present mobile app mockups and prototypes. Visual, easy to use and a huge time saver. More Information...

Zola Suite

Zola Suite 58


Zola Suite provides next generation, cloud-based practice management software to solo, small and mid-sized law firms. More Information...

Asset Bank

Asset Bank 54


Asset Bank is Digital Asset Management software used by over 700 organisations across the globe including Coca Cola, Unilever, Santander and Pepsico. More Information...


OneCloudDrive 54


OneCloudDrive is your single point access to manage your data across various cloud providers. It features a powerful music player that will play music in the background. More Information...


Shelf 53


Shelf is an award winning knowledge management tool that helps companies save time and avoid costly mistakes. More Information...


CobbleStone 52


CobbleStone Systems Contract Management Software offers full contract lifecycle administration, starting @ $59/month/user. CobbleStone has been selected by thousands of users. More Information...


UpKeep 50


UpKeep helps facility, property, restaurant, and manufacturing managers improve communication by enabling real-time status updates for your team. More Information...

Scoop Solar

Scoop Solar 44


Scoop Solar is a solar software solution built to help installation, sales, and O&M teams better collect and engage with data between the office and the field. More Information...


ChatGrape 42


ChatGrape is a business communication solution with deep service integration to make all data from your cloud services available to your team right as you type. More Information...


Convene 39


Convene is a board meeting software that saves time, effort and cost whilst ensuring accountability and good corporate governance. Used by Fortune 500 and FTSE 100 companies. More Information...


Clinked 37


Clinked is a cloud-based client portal solution offering businesses a fully white-labelled environment for sharing files and collaborating with team members and clients. More Information...


iRooms 34


iRooms Virtual Data Room is an online platform used for secure online file storage and collaboration during M&A, real estate, and other highly sensitive transactions. More Information...


Ftopia 34


ftopia is an online file sharing service for professionals that enables teams to create customized private workspaces and to invite customers and suppliers to share files. More Information...


elapseit 33


Resource planning and time tracking software, from project kick-start to invoice. Elapseit is simple, intuitive and brings innovative functions to users. It is perfect for S&M companies. More Information...


ipushpull 33


ipushpull is a live data sharing and collaboration platform. We improve workflow through real-time data interoperability and by eliminating file sharing. More Information...


Stample 32


Stample is a saas collaborative platform to curate, organize and share knowledge to mutualize the digital research teams. It provides an intuitive and mobile-friendly environment for all users. More Information...


Amium 32


Amium is a collaboration app that turns any file into a real-time activity feed & conversation. Files are synced to your computer and shared so you can work on them together. More Information...


Treev 32


Treev is a web-browser plugin that allows you to access all of your cloud files in one place. More Information...


Slenke 30


Slenke is a virtual workplace to manage your company from anywhere. More Information...


Stream 30


Stream is an innovative Intranet & Extranet solution that features all your communication & resources on a visual dashboard. More Information... 30

(0) makes the design feedback process as painless as possible More Information...


Mobilimeet 29


Mobilimeet is a smart collaboration app that makes meeting participants engaged and productive before, during and after meetings. More Information...

Pay Panther

Pay Panther 28


PayPanther is business process management platform for small and midsize businesses. More Information...


FlySolo 28


FlySolo integrates your favourite apps and organizes your projects, files, emails, time track, tasks and activities so you don’t have to do it. More Information...


LawGro 28


LawGro offers a cloud & mobile based legal practice management software powered by Artificial Intelligence & driven by real time analytics. More Information...


ProfileGorilla 28


ProfileGorilla is a simple and secure Cloud-based software that allows companies to easily collaborate with vendors and suppliers. New Compliance-as-a-Service offering! More Information...


eContracts 27


eContracts, a SharePoint contract management platform with a secure and centralized repository, full contract lifecycle automation for enterprise contract and legal teams More Information...


Denovo 26


User friendly and efficient practice management software for solo attorneys and small law firms. Created by attorneys for attorneys. More Information...


App4Legal 24


App4Legal is an intuitive, law practice management solution that allows you to focus on the creative, problem-solving aspects of your work. Designed by lawyers for lawyers. More Information...


Collecto 24


Create collections of items, organize them just the way you want, and share them with others. More Information...


dealcloser 23


dealcloser is an online platform designed for corporate lawyers that makes the transaction process more efficient and accurate. More Information...

Document Management Software Guide

What is Document Management Software?

Document management software helps store, organize, share, update, track and manage various types of electronic documents, including PDFs, spreadsheets, word-processing files and emails. Some products even scan paper-based documents directly into the software, helping organizations move towards a paper-light office and save on office space.

By storing all documents in a central, searchable repository, document management software makes it easy to locate documents quickly. For instance, you can search any document by its file name, creation date or author name and preview the search results to make sure you’ve found the right document before opening it.

Other key functionalities include the ability to limit access to certain documents, keeping a record of different versions of a document, monitoring who viewed or edited the document and when, reverting to a previous version in case of errors, and the ability to set role-based permissions and change ownership of a file, if required.

What Document Management Software should I Choose?

From standalone products to integrated suites, document management systems come in different sizes, with different types of products suitable for different needs. Your search for the right solution should start with the identification of your exact needs. For instance, if you have multiple employees working on a shared document periodically, you need a product with advanced collaboration features, such as check-in/check-out and version control. Some products even allow you to make track changes and leave notes and comments within the file.

If you are more concerned about data security, look for a product that offers more administrative controls. For instance, some products allow you to set role-based permissions, remove a user’s access to certain files and even change a file’s ownership at any point in time. Other important security features include password encryption, audit trail and single-sign-on.

You may also want to check workflow management features. For instance, some products allow you schedule and assign tasks and send notifications to employees when they need to work on a certain assignment. Also, check how the software integrates with your existing applications. Some solutions come with an open API to allow for customized integrations.

Ease of use is another important aspect to consider. Look for advanced search features and multiple file sharing options. For instance, some products allow you to share documents with external users, such as clients and contractors. Other important considerations include mobile access, document capturing options, training requirements and reporting capability.

Common Features of Document Management

2-Factor Authentication Adds an additional layer of security by requiring an extra step in the login process. Usually external devices are required for this or a text message with a verification code is sent to the user when trying to login.
API Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.
Chat Live text chat with customers, website visitors, mobile contacts and others.
Dashboard Dashboards are digital interfaces commonly used to visualise data or give quick access to important features and functions of online platforms. They often serve as an overview gateway in software applications.
Data Export Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.
Data Import Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.
Document Comparison Compare and contrast different versions of documents and browse revision histories to consolidate collaborative changes.
Email Integration Integration with email clients or providers to create and send emails as well as view received emails within an application.
External Integrations Integrations with other software products or platforms to improve efficiency and compatibility across systems.
File Sharing Share files with colleagues, customers or other stakeholders for easier access across platforms, collaboration and/or version control.
File Transfer Transfer large files to colleagues, customers or other stakeholders. This is often used for files too large to transfer via email and other conventional transmission methods.
Google Apps Integration Integration with the G Suite, including Gmail, Google Docs, Google Sheets, Google Calendar, etc.
History/Version Control Track revision history, file versions and other changing data, commonly used in collaborative applications.
Multi-User Supports more than just one user account and generally allows for collaboration with colleagues.
Notifications Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.
Password & Access Management Manage passwords or access to systems for yourself or your organisation.
Project Management Manage projects from conception through the planning stage to delivery and post-project reporting phases. This allows organisation teams to organise resources, plan budgets and improve efficiency in the delivery of project objectives.

Latest User Reviews of Document Management

Davy Wang, CTO - You World
"Good product"

Document sync with local computers. I change the computer quite often so I need this ...

Google Sites
Joseph Jennings, System Integrator - Twang Systems
"A simple way to host a personal or busines..."

The service is great for personal use, especially if you want to publish an electroni...

Kriss Johnson, National Project Coordinator - DYWIDAG-Systems International (DSI)
"Dropbox works"

I love the fact that I can store all my files there as well as share with coworkers w...

Google Drive
Casmin Giles Wisner, Public Relations Specialist - Jive Communications, Inc
"Great for collaboration"

I can easily access my documents from anywhere (even my phone when I'm on the go). It...

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