Software from this category is used for creating presentations and sharing them with your clients and co-workers. With much of the work being segmented and divided amongst people, presentations are often the best way of communicating data to a wide range of audiences. This subcategory offers solutions that enable you to create visual presentations, create charts and infographics, share diagrams and mind maps that will help your audience understand data better. Read the full software guide...
Presentation software provides the tools to create a presentation, which is basically a sequence of texts and images containing information on a certain topic. The purpose of creating the presentation could be to tell a story, convey a message, or help illustrate the points of a speech.
The software typically features the ability to add and format texts, insert and edit images, and display the content to an audience. Most products in this category also help turn your presentations into PDFs and web pages, so you can easily share them with your clients and coworkers. You can even create a self-running presentation by encoding the slides as a movie file. This means the slides will advance automatically without anyone having to manually control them. More advanced products include the functionality for content management and advanced customization and may even help create sophisticated presentations with audio/video sequences.
Presentation software products can be categorized based on their area of focus, target market, and the method they use for creating and displaying the presentation content. Here are the main types of presentation software.
You should start by defining your needs. This will help understand what type of presentation software to look for. For instance, if you use presentations for webinars and virtual conferences, look for interactive presentation software that allows for creating a unique URL address from where attendees can ask questions to the presenter in real time.
If, however, you want to create presentations through team collaboration, you need a product that offers real-time cloud collaboration so that everyone in your team has access to the latest version of your presentation.
Once you’ve decided on the software type, the next step is to choose the features within that category. For instance, most video presentation solutions allow you to import videos to a presentation. But some companies, such as an eLearning company, may need an advanced product that can also edit videos. Similarly, when choosing a design-focused product, you may want to check how many themes and templates the software offers, whether it allows you to create your own templates and to lock down your brand colors and fonts, and what type of stock images are available. For instance, some vendors offer commercial commons images for free, while others charge a flat fee per business-quality image.
More advanced products automatically re-optimize an image when you change its size or shape. You may also want to check if the software allows you to create pie charts, bar graphs, and Venn diagrams.
Presenters looking to break the confines of sequential slides often choose nonlinear presentation software, which allows them to display any part of a presentation at any point in time during a speech, such as, when someone from the audience asks a question that can be best answered with a quick jump to another slide.
An interactive canvas also helps foster team collaboration. For instance, multiple users can share their ideas on the canvas in real-time, which also helps eliminate the need for version control.
For small businesses, it is also important to consider the ease of use. You don’t want a product that only expert designers can handle or presents a steep learning curve to your team. At the same time, you don’t want to trade-off design flexibility for the ease of use.
Other important things to look for include a product’s app integration capability and analytics and tracking capability. For instance, sales presentation software often allows you to track how your sales team is utilizing a presentation, how many customers viewed or downloaded it and from which location.
Using software applications for creating presentations has long been the de facto standard across industries, thanks to the benefits they provide. Some of the major benefits are as follows.
In essence, presentation software makes it easier for anyone to create presentations for their audience.
|API||Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.|
|Calendar Management||Manage and update calendars for scheduling or consolidation of events across teams, departments or business functions.|
|Chat||Live text chat with customers, website visitors, mobile contacts and others.|
|Data Export||Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.|
|Data Import||Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.|
|Data Visualization||Data visualization features render a visual interpretation of data sets through the use of charts, infographics and other visual cues generally in form of a reporting dashboard.|
|Document Comparison||Compare and contrast different versions of documents and browse revision histories to consolidate collaborative changes.|
|External Integrations||Integrations with other software products or platforms to improve efficiency and compatibility across systems.|
|History/Version Control||Track revision history, file versions and other changing data, commonly used in collaborative applications.|
|Multi-User||Supports more than just one user account and generally allows for collaboration with colleagues.|
|Notifications||Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.|
|Scheduling||Schedule tasks, resources, appointments, payments, communications, etc.|
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