Customer Experience Software

Customer experience, or customer experience management (CXM), is how customers perceive a brand based on their past interactions with the company. These could be direct or indirect interactions at any point in the customer lifecycle. Software products for improving customer experience work in many ways, with different products focusing on different aspects of customer experience. For instance, one product could help create a guided tour for the first-time visitors to your website, making it easy for the visitors to understand what you offer and your specialties. Other important features include live chat, social media support, self service, and mobile support.  Read the full software guide...

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What is Customer Experience Software?

Customer experience software is a solution used by businesses, individuals and organizations that want to elevate the customer experience by using insights gathered from customer feedback.

This type of software stores all relevant data and information in one central place, so it’s easy to monitor customer interaction, particularly in terms of buying history and behavior. As such, businesses are then able to determine which services they did right, which ones need to be improved and which ones they did wrong. Customer experience software tackles both positive and negative feedback.

Also referred to as CEM and CXM software, customer experience management software tracks, organizes and manages customer interactions. It uses these interactions to come up with ways to keep, nurture and attract customers.

This type of software can provide businesses with all the information they need so they can consistently and efficiently give customers an optimal experience. Data such as buying history and preferences, as well as interaction history, are essential in providing businesses with valuable insights into their customers.

More specifically, the software examines and tries to understand how customers felt when they bought a particular product or paid for services. These interactions and data come from a variety of touchpoints such as text messages, live chat, online or web purchases, social media and even phone calls.

All data gathered is then used by businesses, individuals and organizations to create strategies and campaigns or programs that will help improve the overall customer experience.

Once customers have an excellent experience, they will value these businesses more, remain loyal and become repeat customers. As such, customers can develop a “relationship” with the product or brand.

Types of Customer Experience Software

While there are no specific types of customer experience software, there are other ways of determining the type of customer experience software a business has or needs. These will ultimately determine what software solution you should go The solution can be deployed through two different methods, cloud-based SaaS or on-premise deployment.

Customer experience software that is deployed on-premise is installed in an in-house or physical server. Users will need to have a license for the software. This type of CXM will have users take care of management-related stuff including security. In addition, there has to be an on-call or standby technical or IT staff. As such, it can be quite expensive.

Although users can self-host data on the company’s servers, this can be a bit of a challenge because deployment and maintenance can be a bit complicated. The biggest advantage for on-premise customer experience software, however, is security. It is more secure than on-demand or the cloud because the software does not leave the in-house premises.

Solutions that use the SaaS or Software as a Service model are more popular with businesses because of the convenience they offer. This type of structure is ideal for all types and sizes of businesses from many different industries as it offers better flexibility in the deployment process.

Cloud-based customer experience software also offers more convenience, especially for users who are constantly on the move or are mobile. In addition, it doesn’t require an in-house IT staff, software licenses and other complicated technical stuff.

Relevant and aggregated customer data should be provided by the software. This information can then be used to create unique ideas for increasing customer engagement. This, in turn, will help increase the level of satisfaction of customers.

The software should help businesses come up with plans and execute changes that are intended (and guaranteed) to improve the customer experience in general. The business process will become easier, more convenient and efficient.

Various technology-based features and techniques should be utilized to make the customer experience a positive and pleasant one, especially in terms of service and satisfaction. There are quite a lot of technologies that users can highlight for this purpose.

The software should stand as a guide, an aid and inspiration for businesses so they can encourage their employees to perform and give more than their best and ensure efficiency. Once this happens, customers will be highly satisfied.

Customer experience tools can also be identified based on the features they offer:

Customer management

The most popular CXM platforms allow users to monitor and view customer data and then gather relevant information about issues.

Database for products and inventory

Efficient customer experience software has a database of products. This makes it easier for users to monitor and track the database. As such, users will have a convenient way of monitoring and verifying which products are available and which ones are not.

Teamwork, collaboration and integrations

Good CXM tools encourage teamwork and collaboration. Teams can use shared calendars for sharing, discussing and tracking their assignments. Likewise, users can take advantage of an internal communication tool that also makes monitoring and sharing tasks and projects.

Customer experience software allows integrations with various business systems. Through these integrations, productivity and coordination become better. This type of software can also easily integrate with CRM software.

Real-time reporting and analytics

Getting up-to-date, real-time insights provide users the metrics they need to come up with programs and campaigns targeted at their niche and audiences.

24/7 customer service

Of course, the ideal customer experience software provides customer assistance 24 hours a day, seven days a week for whenever you run into issues with your product.

How to Choose Customer Experience Software

When choosing the right customer experience software for your business, there are many factors to consider. The following factors should be considered before making a decision on your software:

Relevant features

You should research the options available on the market and choose a solution that offers the most features and ones that are most relevant to your business’ needs.

Some essential features to consider are multichannel data channel, real-time reporting and analytic, data visualization through graphs and charts, sentiment analysis, feedback management and predictive analysis.

Most software includes mobile and third-party integrations so you can work with other platforms that you use.

You should also consider customer experience software that has customizable survey templates, different methods for survey distribution and API and integrations.

Budget allocation

When choosing a customer experience solution, it’s important to consider your budget. Some products can offer many advanced features that can benefit your business greatly but come at a high cost. It’s important to balance the features you need with any budgetary restrictions.

If you have potential growth and expansion in mind then it may be wise to choose a solution you can scale and grow into rather than choose a solution that won’t scale with you.

Free trials

It is important to get a free trial before buying any product, especially software, so you can find whether the product integrates well with your existing operations. So, find a vendor that allows free trials and take note of your observations throughout the process. Doing this will help ensure you are choosing the right product.

Gather feedback

It is also important to gather information from those who have tried using the product. This will give you ideas about product efficiency and overall performance.

Carefully choosing the CXM software you will buy will give an assurance that you are choosing the product that will best provide the data and insights you need in the best way possible.

Real-time interaction

Finally, improving the overall customer experience and nurturing relationships to build a loyal customer base requires real-time interaction. At any given moment, when a customer needs help in resolving an issue regarding one of your products or your services, they should be able to reach one of your representatives easily and communicate with them in real-time.

Interacting with customers in real-time shows that your company, your brand, values its patrons more than its bottom line. It proves that you’re not only after making sales or generating more profits—you actually care about the customer’s experience with your product and/or service.

So, when choosing a CX solution, you want something that offers features like live chat, social media integration, and 24/7 customer service capabilities.

Benefits of Customer Experience Software

The overall impact of using customer experience software is a streamlined and more efficient process for delivering excellent customer service. Here some notable benefits of using this software:

Attract more customers to your business.

If your business can utilize all the essential major features and combine it with a solidly positive personalized customer experience, it is more likely that customers will engage with your brand or product.

Customer remember a positive experience and are more likely to purchase from you again if you provide one, so there's great value in aiming to please.

Improve customer satisfaction

Offering your best service and a multitude of features and positive experiences will help increase customer loyalty. This can help your business get more and more loyal returning customers. If you treat them as partners and establish a relationship with them, you’re likely to increase customer satisfaction levels.

Once your customers share their experience via word of mouth or social media, you can see improvements in customer experience and satisfaction levels.

Significantly increase and improve customer engagement

Once your customers are now happy and satisfied, they will continue to follow and support your product, brand, or business. They can influence their friends and family members and even their social media connections to also try out your product and what your business has to offer.

With all the satisfied customers sharing their experiences with your products, you can gain better brand recognition in your industry through free organic growth and messaging from people talking about your product.

Better team mentality

The increase in growth and brand recognition will also help your team of workers to continuously aim for the best and to keep giving their best to ensure the most memorable and meaningful customer experience.

Good customer experience software will slowly but surely push your workers to improve their efficiency, diligence and dedication to their work.

Overall, customer experience software will help make the customer experience for your customers a more pleasant and fulfilling one. Through better utilization of metrics and the data gathered, businesses can ultimately imrpove customer experience, engagement and satisfaction levels to higher than ever before.

Common Features of Customer Experience

API Application Programming Interfaces (APIs) are programmatic intersections with external products or platforms that allow for custom integrations with your own solutions or other solutions you are using.
Calendar Management Manage and update calendars for scheduling or consolidation of events across teams, departments or business functions.
Chat Live text chat with customers, website visitors, mobile contacts and others.
Click-to-Dial Dial telephone numbers with one click.
Customer Management Manage customer databases and/or track outstanding shipments, payments and more.
Dashboard Dashboards are digital interfaces commonly used to visualise data or give quick access to important features and functions of online platforms. They often serve as an overview gateway in software applications.
Data Export Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications.
Data Import Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past.
Data Visualization Data visualization features render a visual interpretation of data sets through the use of charts, infographics and other visual cues generally in form of a reporting dashboard.
External Integrations Integrations with other software products or platforms to improve efficiency and compatibility across systems.
Lead Management Manage business leads to improve sales outreach processes or stay on top of prospect inquiries.
Lead Scoring Manually or automatically assign quality scores to business leads to target / segment sales outreach efforts.
Multi-User Supports more than just one user account and generally allows for collaboration with colleagues.
Net Promoter Score The Net Promoter Score (NPS) is a tool that can be used to gauge the loyalty of a firm's customer relationships.
Notifications Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications.
Scheduling Schedule tasks, resources, appointments, payments, communications, etc.

Latest User Reviews of Customer Experience Products

George Petrou
10 Nov 2020
"Great product with excellent support team"

Automated ticket assignment on bespoke forms. User controls, roles and departments. Auto assigning of tickets where possible to cut ...

Bernardo Gomes
19 Nov 2020
"Great tool especially for Live Chats"

Live Agent is very user friendly and very stable. Also i love the automatizations available even thought they could have more but it...

Silvio Parreira
20 Nov 2020
"Great service/software"

Lots of options and flexibility for customization to suit your organization's individual needs. This is great because the system can...

Veneet Shajn
02 Dec 2020
"Highly Recommended!"

Engati is a product that has a great customer support service. Engati also has an easy to use no code chat platform.

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