Smallpdf

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What is Smallpdf?

"The first PDF software you will actually like. Crafted in Switzerland, Smallpdf offers 17 PDF tools in 20 languages, to compress, edit, sign, and convert files to and from PDF."

Smallpdf is the first PDF Software you will actually like. The perfect gateway to productive, portable, and cost-efficient document management solutions in your everyday life.

Crafted in Switzerland, the land of watches, banks, and clean design, our mission is to provide a fast, reliable, and most of all simple experience for our users in working with their documents.

Derived from a simple PDF compression problem, Smallpdf has grown to become the most popular online PDF software. Ranked within Alexa Top 700 Global Sites, Smallpdf boasts a comprehensive portfolio of 17 PDF tools in 20 languages, with a global user base of 100,000 companies and over 200 million individuals, spanning over every single country on the planet.


Smallpdf scored 92/100 in the Document Management category. This is based on user satisfaction (92/100), press buzz (61/100), recent user trends (rising), and other relevant information on Smallpdf gathered from around the web.

The score for this software has declined over the past month. What is this?


Smallpdf Awards

Smallpdf Document Management Software Award 2020 Smallpdf Quality Choice Badge 2020 Smallpdf Trusted Vendor Badge 2020
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Smallpdf Review

Editors' Review by the Document Management Software Review Team

Smallpdf is a trusted and reliable cloud-based PDF software solution that offers several functionalities and features all catered around your documents. You’ll find a variety of tools within this platform, 18 in total, all of which are designed for several different processes, such as editing, merging, compressing, splitting, rotating, editing and unlocking documents and files.

While most applications allow you to export files into PDFs, few of them offer the full extent Smallpdf has. It’s offered in 24 languages, extending to a large global reach. It’s also notably used by 500 million people and 100,000 companies. 

Even with the free version, Smallpdf is reliable with all the basic tools and features it offers. It’s flexible and scalable, which means you can work with different formats for your files. An example is when you’re able to convert Excel, Word and PowerPoint files into PDFs. This can be difficult to achieve if you’re only using a simple online converter since you have to pay for the services or sign up for a subscription plan. 

What sets Smallpdf apart from other PDF platforms is its simple and user-friendly interface. Additionally, due to Smallpdf’s range when it comes to conversion and compression, many individuals and companies have turned to this solution for their PDF needs.

This makes it easier to email specific documents to hundreds of people at the same time. Additionally, other key features people have taken note of in Smallpdf includes quality retention and increased speed when it comes to converting and compressing. 

When using Smallpdf, you’ll be able to solve many problems such as being able to send large files over email, more editing access to certain documents, reduce time-consuming processes involved in scanning, being able to comment on PDFs and better sort applications from candidates 

SmallPDF Home

Smallpdf Features

Smallpdf includes many handy and intuitive features for users, including: 

Convert and Compress

This is one of the main features people look for when it comes to document management software solutions. In Smallpdf, the convert and compress tool is simple to use. Just drag-and-drop your file into the given box in the platform, click the compress button and wait for it to finish. This tool is helpful in sending out emails and files to people with the same format. 

Split and merge

This feature follows a two-click separation process. If you want to separate your document into one-pagers or gather specific pages and create a new file, then you can do so with the split and merge tool found in Smallpdf.

To avoid mistakes and errors, you can preview your files and see how it looks beforehand before you print it out. It’s also helpful that all the processes involved in splitting and merging happen in the cloud. If you accidentally lose power or close your browser, then you won’t lose any important progress. 

View and edit

Smallpdf offers an easy-to-use PDF editor where anybody can edit documents. You can add text and fill out forms for your PDFs. Since this solution is integrated with Dropbox, Google Drive and your PC, you can easily upload and import files online and start working. It also works from multiple servers, such as Safari, Chrome and Firefox, which makes it accessible to almost everybody.

Convert to and from PDF

To convert documents from PDF format, just upload your file into the toolbox and wait for the conversion to finish. All the files you’ve converted online will be immediately deleted once you’re finished. This is to ensure the privacy of your files. 

Working similarly to the previous feature, converting to PDF is easy. Just drop your file into the toolbox and wait for the conversion to finish. This works with several formats such as Word, Excel, PPT and JPG.  It only takes a few seconds and happens in the cloud.

Sign and security 

If you need people to sign your documents, you can add Signers and send the files to their emails. It’s a simple process—the Signers will receive a secure email link where they’ll create a signature and add it to the document. Once they’re done, they’ll send it back and everybody involved receives a copy. 

Smallpdf Benefits

Smallpdf also provides users with a number of benefits when using the platform, including:

Variety of PDF tasks and processes 

With 18 PDF tools, you’ll find the basics and essentials of every document management tool. Smallpdf makes it easy to compress, convert, edit, split and merge documents. This is also offered for free, but if you want more functionalities and unlimited access to all tools, then you should consider buying the Pro version. It’s also fairly affordable, meaning it’s an ideal solution for your conversion needs.

Easy-to-navigate interface

Smallpdf features a drag-and-drop editor where you can convert, compress and edit your files and provides a friendly interface that ensures that users can navigate and use the platform easily.

Security functions 

When using Smallpdf, you won’t have to worry about people having access to your files. Smallpdf has security functions which include digital signatures, password protection and 256-bit SSL encryption (for Pro users only). If you’re using the online platform, rest assured that what you’ve converted and compressed will be deleted after an hour. 

Available in all platforms

Smallpdf is available on all platforms and operating systems, including Mac, Windows and Linux. It also works with any internet browser and any device.

Smallpdf also works in the cloud, so you don’t have to worry about misplacing important documents or losing progress with your work. 

Smallpdf Features

Smallpdf Pricing

A free 14-day trial period is available for its users. However, some customer testimonials have stated that using the online platform can lead to slower conversion speed. It also has advertisements you have to deal with. If you want to avoid these issues, you can turn to the Smallpdf Pro, which costs $12.00 per month and per user. For an entire year, using Smallpdf will cost you $108 overall.

While the free version already has most basic tools and easy-to-navigate interface, the Pro version offers more advanced features such as unlimited access to all tools, 16 tools catered for conversion, compression, splitting, editing and merging files, the ability to add eSignature for documents, 256-bit SSL encryption, Google Drive and Dropbox integration and a 2-week money-back guarantee.

Conclusion

When it comes to documents, it can be difficult to process or send them through email, especially if they’re considered large files. Smallpdf allows you to maintain constant communication for both external and internal processes and provides a solution that will retain the quality of their files and ensure collaboration between different departments or between you and your customers. 

With the help of Smallpdf, you’re given access to a powerful suite package where you can handle all of your converting and processing needs for all of the files that are amended and created everyday for your business.

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Document Management Market Radar

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Smallpdf Product Overview


Languages: English, Spanish, Portuguese, Chinese, Korean, Italian, Indonesian, Polish, Vietnamese, Thai, Arabic, Russian, German, French, Dutch, Turkish, Japanese, Swedish, Hindi

Document Management Software Buyer Guide 2020

Product recommendations, vendor rankings, market overview and tips on how to select Document Management software for business. Published in May 2020.

This type of software helps organizations manage, store, and archive electronic documents and images. In many cases, they can also be used to save various versions of a document. Document management software is essential when several team members are workin...

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Smallpdf Features

  • 2-Factor Authentication
  • API
  • Calendar Management
  • Chat
  • Dashboard
  • Data Export
  • Data Import
  • Document Comparison
  • Email Integration
  • External Integrations
  • File Sharing
  • File Transfer
  • Google Apps Integration
  • History/Version Control
  • Multi-User
  • Notifications
  • Password & Access Management
  • Project Management
  • Scheduling
Compare Pricing

Smallpdf Pricing Plans

Free

Free
  • All 17 PDF tools to use, twice an hour.
  • Compress PDF
  • PDF Converter
  • PPT to PDF
  • PDF to PPT
  • JPG to PDF
  • PDF to JPG
  • Excel to PDF
  • PDF to Excel
  • Edit PDF
  • Word to PDF
  • PDF to Word
  • Merge PDF
  • Split PDF
  • Rotate PDF
  • eSign PDF
  • Unlock PDF
  • Protect PDF
  • PDF Reader
  • 256-bit SSL
  • Google Drive Integration
  • Dropbox Integration
  • Connected Workflow

Pro - Monthly

$6.00
1 user(s) / month
  • Unlimited usage of all PDF tools
  • Compress PDF
  • PDF Converter
  • PPT to PDF
  • PDF to PPT
  • JPG to PDF
  • PDF to JPG
  • Excel to PDF
  • PDF to Excel
  • Edit PDF
  • Word to PDF
  • PDF to Word
  • Merge PDF
  • Split PDF
  • Rotate PDF
  • eSign PDF
  • Unlock PDF
  • Protect PDF
  • PDF Reader
  • Smallpdf for Desktop
  • Unlimited Document Size
  • Google Drive Integration
  • Dropbox Integration
  • Connected Workflow

Pro - Yearly

$48.00
1 user(s) / year
  • Unlimited usage of all PDF tools
  • Compress PDF
  • PDF Converter
  • PPT to PDF
  • PDF to PPT
  • JPG to PDF
  • PDF to JPG
  • Excel to PDF
  • PDF to Excel
  • Edit PDF
  • Word to PDF
  • PDF to Word
  • Merge PDF
  • Split PDF
  • Rotate PDF
  • eSign PDF
  • Unlock PDF
  • Protect PDF
  • PDF Reader
  • Smallpdf for Desktop
  • Unlimited Document Size
  • Google Drive Integration
  • Dropbox Integration

Plans starting from: $6.00/month Credit card required: Yes

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