actiTIME


What is actiTIME?

Time Tracking Software for cost-effective projects. Boost performance, track work progress and don’t leave any billable second untracked.

actiTIME is time tracking software that allows businesses to manage time, projects, teams and clients in a single platform.

  • Track time using online timesheet, a browser extension or a mobile app
  • Keep your projects in check with task estimates, deadlines, comments and statuses
  • Automate billing with billable and non-billable tasks, user- and task-specific rates
  • Review projects’ health and team performance with time and financial reports
  • Create custom workflows, data groups and fields that meet your company’s standards
  • Manage local and remote teams using timesheet approvals and team performance reports
  • Stick to time and cost budgets using notifications and reports
  • Help your field and mobile workers capture billable hours with actiTIME mobile app

actiTIME is available as cloud and on-premises software, a browser extension, Android and iOS mobile apps. Join 10,000+ companies like DHL, Danone, Philips, Xerox and University of Bristol - start a free 30-day trial (no credit card required).



actiTIME currently scores 88/100 in the Time Management category. This is based on user satisfaction (88/100), press buzz (48/100), recent user trends (rising), and other relevant information on actiTIME gathered from around the web.

The score for this software has improved over the past month. What is this?
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actiTIME Review

Editors' Review by the Time Management Software Review Team

Each week we feature an app that has caught the attention of the Crozdesk community. We look for exciting features that make our lives easier, apps that take a radical approach to existing problems or a service that has everyone talking about it. In other words, apps that we think you should know about. This week’s featured app is actiTIME – a highly efficient and very well designed piece of timesheet software.

Timesheet Completion: A Thankless Task

As most business owners will tell you, accurate monitoring of employee time expenditure is vital. Without accurate data on how employee time is being spent, organisations are unlikely to make informed decisions about efficiency, capacity to take on new business and how their most precious resource, employee time, is being spent.

Yet the importance of timesheets to any business is matched only by the dulness of the task for the unfortunate employee who has to complete them, especially if like many of us, you happen to have left all your time unentered until Friday afternoon and have your Finance Director hassling you to get your timesheets filled in.

Ever-willing to help businesses become more efficient through SaaS software, the Crozdesk team decided to review a piece of timesheet software perfectly designed to rescue businesses and their employees from a time-recording nightmare; let’s take a closer look at how timesheet software actiTIME can help.

Time Track

The main timesheet function of timesheet software actiTIME, Time Track allows you to track your time by adding tasks to which time can then be allocated. Tasks can be added to the task list either by using the search field at the top of the screen to search for existing tasks; adding a task from the list by clicking the link if you aren’t sure of the task’s name or by creating a new task if it does not already exist in your actiTIME profile.

Creating A New Task

Adding a new task in the Time Track window can be done either in bulk or individually using the Create New Task window. The window allows you to enter a selection of information about that task and assign it to a particular customer, useful in ensuring that time is added to the right client account. You can also enter the name of a project which the task is associated with, again ensuring the time is placed in its proper business context. Usefully, and unlike many legacy timesheet software systems, you have the option here to enter an estimate of the amount of time you think that task will take; a deadline for when the task needs to be completed and whether the task is billable or non-billable. A description can also be added to the task and you can add new tasks by hitting the “Add new row” button below your task entries.

Assign new tasks to a customer or project with web-based timesheet software actiTIME

Intuitive Design

The Time Track function in particular is worthy of praise for its simple and intuitive design. It is clearly designed to be instantly recognisable to employees familiar with other timesheet software and time entry systems and the screen contains a limited but appropriate set of functions in order to avoid cluttering the UX. More functions and features can of course be added as necessary from the Settings panel at the top right of actiTIME.

Having added your tasks, the main screen displays your list of tasks with the days of the working week along the top, you can then add time for each task according to the relevant day and hit save. The days of the week that you work and the hours of your working day can be adjusted in the Settings panel. Once you are satisfied with the time entered, you can save the timesheet and move the slider at the top or bottom of the screen to “Ready for Approval” which will then notify your timesheet administrator or manager that your timesheet is complete. Other tabs on the Time Track screen include:

  • View Time Track: This displays your time in a read-only format in a visually accessible way
  • Lock Time Track: A function which allows users to be added or removed from accessing specific timesheets
  • Approve Time Track: Designed for administrators or managers, useful for approving or rejecting completed timesheets

Open Tasks Window

Sitting within the Tasks screen, the Open Tasks window displays those tasks which are still active along with information relating to that task including the task deadline, last tracking date, total time spent and usefully, the variation between estimated and actual time for that task, displayed as a negative figure in red. Users can complete or delete tasks from this screen and filter lists of tasks by customer, project or task name. Completed tasks, projects and customers, whether active or archived, can also be viewed and edited from the Tasks tab.

The Open Tasks window helps you keep track of active time entries with web-based timesheet software actiTIME

Reports Dashboard

The reports dashboard is an easy-to-use function allowing the data collected through timesheets to be displayed in a useful and productive way. A number of report options are available: Staff Performance; Overtime; Leave & PTO (Personal Time Off); Time Track In Detail and Estimated vs. Actual Time. A series of Cost and Billing Reports are also available in the form of Billing Summary; Invoice Export; Cost of Work and Profit / Loss reports.

Performance Reports

The Staff Performance Report creation tool features an array of options to ensure you get the data you need. You can filter by time period or group dates by excluding certain days from your report as well as select staff and projects that you wish to view time for. The report can then be previewed in this screen before you export it in either HTML or CSV format.

Create staff performance reports with web-based timesheet software actiTIME

Billing Summary Reports

Billing Summary Reports work in a slightly different way to Performance Reports, allowing you to view financial data related to the total billable time completed under a particular task or date range. The Billing Summary Report offers two report types: a report showing all time reported in a particular date range and another format which shows only the time reported for tasks completed in a particular date range. Other report options include billable time amount in US Dollars – currency types can be changed from the settings menu – and average billable time rate calculations.

Create billing summary reports with web-based timesheet software actiTIME

Invoice Export Function

This useful function allows you to produce an invoice, complete with your company details, based on the time spent on a particular project or task – a thoughtful device to help any time-short finance team.

Create custom invoice exports featuring your own company logo with web-based timesheet software actiTIME

Notifications Tab

In addition to the Users tab – which allows you to add, remove and assign users to tasks and the Work Schedule tab which allows key company dates to be recorded; the Notifications tab is particularly useful in that it allows users to set up a series of user notifications relating to their timesheets:

  • Personal time-track reminder: Set a reminder to selected users when their time recording drops below a specified level across a specified time frame
  • Report on unsubmitted time-track: Reminds users about unsubmitted timesheets
  • Notification of upcoming deadline: Tasks with forthcoming deadlines are flagged to users
  • Notification of worked out task estimate: Notifies users when time expenditure is approaching agreed estimate
  • Report on the changes in project assignments: Flags to other users when a user changes the projects or tasks assigned to them
  • Notification of overrun project budget: A useful feature for monitoring overspend on a project
  • Notification of personal earnings: Useful for employee monitoring of personal earnings

Schedule custom notifications to alert your staff to timesheet submission deadlines with web-based timesheet software actiTIME

A well-designed, user-friendly tool for completing timesheets

After trialling actiTIME it occurred to us that there is something which sets it apart from other apps, this differentiator can be summed up in the phrase: thoughtful design. actiTIME has been specifically designed for the task of recording billable time for businesses and reporting on collected data to enable efficient monitoring of finances and business efficiency. There were so many positives about actiTIME timesheet software, we decided to limit them to the three main reasons that actiTIME is a must-have time recording app:

  1. It does what it is designed to do and it does it well: actiTIME records time quickly and easily.
  2. The UX is excellent: actiTIME is highly intuitive in terms of design and pleasingly easy to use, whether you are a first-time user or a seasoned actiTIME Pro.
  3. It is customisable: Any business wishing to incorporate an app into their organisation requires it to be customisable to their needs; on this front, actiTIME does not disappoint. A huge range of settings allow customisation of everything from company logos and colour schemes to currency and leave types, meaning actiTIME can be seamlessly incorporated into your organisation’s digital tool kit.

Time Management Market Radar

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actiTIME Product Overview

  • Track time using online timesheet, a browser extension or a mobile app

  • Keep your projects in check with task estimates, deadlines and workflow statuses

  • Automate billing with billable and non-billable tasks, user- and task-specific rates

  • Review your projects’ health and team performance with time and financial reports

  • Create custom workflows, data groups and fields that meet your company’s standards

  • Stick to time and cost budgets using notifications and reports

  • Manage local and remote teams using timesheet approvals and team performance reports

  • Choose between cloud and on-premises software


Languages Supported: English

actiTIME Features

  • 360 Degree Feedback
  • Analytics
  • API
  • Attendance Tracking
  • Batch Permissions & Access
  • Billing/Invoicing
  • Budgeting
  • Calendar Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Employee Database
  • Employee Onboarding
  • Expense Tracking
  • External Integrations
  • Feedback Management
  • Forecasting
  • Multi-User
  • Notifications
  • Project Management
  • Scheduling
  • Task Scheduling/Tracking
  • Timesheets
  • Travel Management
  • Vacation & Absence Calendar
  • Time Management
  • Employee Engagement
actiTIME Pricing

actiTIME Pricing Plans

actiTIME Free

Free
  • Online timesheet
  • Task deadlines
  • Task-specific billing rates
  • Charts & reports
  • Invoicing

actiTIME Online

$6.00
1 user(s) / month
  • Everything in actiTIME Free
  • Staff performance reports
  • Project time & cost reports
  • Charts & real-time widgets
  • User roles & permissions
  • Work schedules
  • Custom work structure
  • Task deadlines & workflow statuses
  • Custom leave types
  • Paid time off management
  • User- & task-specific billing rates
  • Daily data backups

actiTIME Self-Hosted

$120.00
one-time purchase
  • Everything in actiTIME Free
  • Staff performance reports
  • Project time & cost reports
  • Charts & real-time widgets
  • User roles & permissions
  • Work schedules
  • Custom work structure
  • Task deadlines & workflow statuses
  • Custom leave types
  • Paid time off management
  • User- & task-specific billing rates

Plans starting from: $5.00/month Credit card required: No

actiTIME FAQs

Does actiTIME integrate with any other apps?

  • actiPLANS
  • Quickbooks
  • Google Calendar
  • JIRA
  • GitHub
  • GitLab

What are some applications actiTIME is commonly used in tandem with?

  • Windows
  • Linux
  • iOS
  • Android

What platforms does actiTIME support?

  • Windows
  • Linux
  • iOS
  • Android

Does actiTIME offer an API?

Yes.

Who are the main user groups of actiTIME?

actiTIME works for companies of any size and from any industry. Their 10,000+ clients include IT, engineering, consulting, healthcare, design companies, non-profit organizations, small businesses and enterprises.

Does actiTIME offer guides, tutorials and or customer support?

We provide a user guide, how-to video instructions, PDF docs, FAQs, admin and API guides, and customer support.

What is actiTIME generally used for?

With actiTIME, businesses get employees to track their working and leave time, review individual, team and project performance, including time distribution across tasks and projects, business costs and profits, team and individual efforts.

Does actiTIME offer multi-user capability (e.g. teams)?

Yes.

actiTIME Competitors actiTIME Alternatives

actiTIME Alternatives & Competitors

Toggl Track
Toggl Track
  1568 92/100
Time Management Software
RescueTime
RescueTime
  77 88/100
Time Management Software
Harvest
Harvest
  796 87/100
Time Management Software
Time Doctor
Time Doctor
  271 89/100
Time Management Software
Clockify
Clockify
  118 90/100
Time Management Software
Carpe Diem
Carpe Diem
  12 82/100
Time Management Software

actiTIME User Reviews

Average User Rating:
4.42/5 based on 40 user ratings.
Your Rating:
User profile picture

"ActiTIME generally helps projects in the long term."

// Co CEO at E*TRADE

What do you like about actiTIME?

actiTIME is a platform that gives a lot of things to talk about, since I use it it has been a place where you can do very good projects and at the same time, achieve taking time for each activity. This platform I like a lot because it offers me this type of variety, it provides the ease of accessing the project area and also taking time, they are two areas that get along very well and that in the long term give the user who uses it, good results.

What do you dislike about actiTIME?

There are very few negative things I've noticed about ActiTIME, however, it would not hurt to mention it. One of the negative things is the UI, this user interface does not look very good, sometimes it is very confusing to have to access different areas between projects and timestamps, the interface does not help much in this confusion.

What have you been using it for and what problems did actiTIME solve?

Since I implemented actiTIME in my company, a week later, I started to have very good results when I made the presentation of a project developed with this platform, the truth is I am very excited to have it implemented in my company and I hope to continue having these results. she.

4/5
Usefulness
2/5
Ease of use
5/5
Value for money
2/5
Customer service
User profile picture

"Very efficient "


I started using this programe to keep track of my employees progress while having the ability to track hours and job cost more efficiently. It was a bit tricky to get the hang of it at first but after a few conversations with customer service, which was impressively helpful, I got the hang of it shortly after. There is so many options with this program to do an extremely wide verity of business related tracking that I've only scratched the surface, one of the reasons I found it a bit challenging at first. My employee are all able to easily input their progress throughout the day from the app that works in conjunction with the Acti-Time program.... Overall I'm very impressed with what I've seen so far and would definitely recommend Acti-Time to anyone looking to track employee progress and generate project reports. I've had a ton of good feed back from customers who have viewed our "Detailed Time Reports". Being able to see exactly where your at the minuet the job is complete is very helpful when looking to confidently invoice a client as soon as a job is done. If there are ever any questions on what was work was preformed, and when, the "Detailed Time Reports" are about as clear as it gets. Very happy with this programme.

5/5
Usefulness
3/5
Ease of use
4/5
Value for money
5/5
Customer service
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