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What is actiTIME?

"actiTIME is a powerful time-tracking and project management software for any business of any size."

actiTIME is a web timesheet software. It allows you to enter the time you spend on different work assignments, register times off and sick leaves, and then create detailed reports covering almost any management or accounting needs. actiTIME streamlines the corporate business process and helps its users organize their work better, increase company performance and collect both critical billing and payroll information.

actiTIME scored 88/100 in the Time Management category. This is based on user satisfaction (88/100), press buzz (43/100), recent user trends (rising), and other relevant information on actiTIME gathered from around the web.

The score for this software has improved over the past month. What is this?

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actiTIME Review

Editors' Review by the Time Management Software Review Team

Each week we feature an app that has caught the attention of the Crozdesk community. We look for exciting features that make our lives easier, apps that take a radical approach to existing problems or a service that has everyone talking about it. In other words, apps that we think you should know about. This week’s featured app is actiTIME – a highly efficient and very well designed piece of timesheet software.

Timesheet Completion: A Thankless Task

As most business owners will tell you, accurate monitoring of employee time expenditure is vital. Without accurate data on how employee time is being spent, organisations are unlikely to make informed decisions about efficiency, capacity to take on new business and how their most precious resource, employee time, is being spent.

Yet the importance of timesheets to any business is matched only by the dulness of the task for the unfortunate employee who has to complete them, especially if like many of us, you happen to have left all your time unentered until Friday afternoon and have your Finance Director hassling you to get your timesheets filled in.

Ever-willing to help businesses become more efficient through SaaS software, the Crozdesk team decided to review a piece of timesheet software perfectly designed to rescue businesses and their employees from a time-recording nightmare; let’s take a closer look at how timesheet software actiTIME can help.

Time Track

The main timesheet function of timesheet software actiTIME, Time Track allows you to track your time by adding tasks to which time can then be allocated. Tasks can be added to the task list either by using the search field at the top of the screen to search for existing tasks; adding a task from the list by clicking the link if you aren’t sure of the task’s name or by creating a new task if it does not already exist in your actiTIME profile.

Creating A New Task

Adding a new task in the Time Track window can be done either in bulk or individually using the Create New Task window. The window allows you to enter a selection of information about that task and assign it to a particular customer, useful in ensuring that time is added to the right client account. You can also enter the name of a project which the task is associated with, again ensuring the time is placed in its proper business context. Usefully, and unlike many legacy timesheet software systems, you have the option here to enter an estimate of the amount of time you think that task will take; a deadline for when the task needs to be completed and whether the task is billable or non-billable. A description can also be added to the task and you can add new tasks by hitting the “Add new row” button below your task entries.

Web-Based Timesheet Software - actiTIME - Review: Crozdesk App of the Week

Assign new tasks to a customer or project with web-based timesheet software actiTIME

Intuitive Design

The Time Track function in particular is worthy of praise for its simple and intuitive design. It is clearly designed to be instantly recognisable to employees familiar with other timesheet software and time entry systems and the screen contains a limited but appropriate set of functions in order to avoid cluttering the UX. More functions and features can of course be added as necessary from the Settings panel at the top right of actiTIME.

Having added your tasks, the main screen displays your list of tasks with the days of the working week along the top, you can then add time for each task according to the relevant day and hit save. The days of the week that you work and the hours of your working day can be adjusted in the Settings panel. Once you are satisfied with the time entered, you can save the timesheet and move the slider at the top or bottom of the screen to “Ready for Approval” which will then notify your timesheet administrator or manager that your timesheet is complete. Other tabs on the Time Track screen include:

  • View Time Track: This displays your time in a read-only format in a visually accessible way
  • Lock Time Track: A function which allows users to be added or removed from accessing specific timesheets
  • Approve Time Track: Designed for administrators or managers, useful for approving or rejecting completed timesheets

Open Tasks Window

Sitting within the Tasks screen, the Open Tasks window displays those tasks which are still active along with information relating to that task including the task deadline, last tracking date, total time spent and usefully, the variation between estimated and actual time for that task, displayed as a negative figure in red. Users can complete or delete tasks from this screen and filter lists of tasks by customer, project or task name. Completed tasks, projects and customers, whether active or archived, can also be viewed and edited from the Tasks tab.

Web-Based Timesheet Software Review - actiTIME - Crozdesk App of the Week

The Open Tasks window helps you keep track of active time entries with web-based timesheet software actiTIME

Reports Dashboard

The reports dashboard is an easy-to-use function allowing the data collected through timesheets to be displayed in a useful and productive way. A number of report options are available: Staff Performance; Overtime; Leave & PTO (Personal Time Off); Time Track In Detail and Estimated vs. Actual Time. A series of Cost and Billing Reports are also available in the form of Billing Summary; Invoice Export; Cost of Work and Profit / Loss reports.

Performance Reports

The Staff Performance Report creation tool features an array of options to ensure you get the data you need. You can filter by time period or group dates by excluding certain days from your report as well as select staff and projects that you wish to view time for. The report can then be previewed in this screen before you export it in either HTML or CSV format.

 Web-Based Timesheet Software Review - actiTIME - Crozdesk App of the Week

Create staff performance reports with web-based timesheet software actiTIME

Billing Summary Reports

Billing Summary Reports work in a slightly different way to Performance Reports, allowing you to view financial data related to the total billable time completed under a particular task or date range. The Billing Summary Report offers two report types: a report showing all time reported in a particular date range and another format which shows only the time reported for tasks completed in a particular date range. Other report options include billable time amount in US Dollars – currency types can be changed from the settings menu – and average billable time rate calculations.

Web-Based Timesheet Software Review - actiTIME - Crozdesk App of the Week

Create billing summary reports with web-based timesheet software actiTIME

Invoice Export Function

This useful function allows you to produce an invoice, complete with your company details, based on the time spent on a particular project or task – a thoughtful device to help any time-short finance team.

Web-Based Timesheet Software Review - actiTIME - Crozdesk App of the Week

Create custom invoice exports featuring your own company logo with web-based timesheet software actiTIME

Notifications Tab

In addition to the Users tab – which allows you to add, remove and assign users to tasks and the Work Schedule tab which allows key company dates to be recorded; the Notifications tab is particularly useful in that it allows users to set up a series of user notifications relating to their timesheets:

  • Personal time-track reminder: Set a reminder to selected users when their time recording drops below a specified level across a specified time frame
  • Report on unsubmitted time-track: Reminds users about unsubmitted timesheets
  • Notification of upcoming deadline: Tasks with forthcoming deadlines are flagged to users
  • Notification of worked out task estimate: Notifies users when time expenditure is approaching agreed estimate
  • Report on the changes in project assignments: Flags to other users when a user changes the projects or tasks assigned to them
  • Notification of overrun project budget: A useful feature for monitoring overspend on a project
  • Notification of personal earnings: Useful for employee monitoring of personal earnings

Web-Based Timesheet Software Review - actiTIME - Crozdesk App of the Week

Schedule custom notifications to alert your staff to timesheet submission deadlines with web-based timesheet software actiTIME

A well-designed, user-friendly tool for completing timesheets

After trialling actiTIME it occurred to us that there is something which sets it apart from other apps, this differentiator can be summed up in the phrase: thoughtful design. actiTIME has been specifically designed for the task of recording billable time for businesses and reporting on collected data to enable efficient monitoring of finances and business efficiency. There were so many positives about actiTIME timesheet software, we decided to limit them to the three main reasons that actiTIME is a must-have time recording app:

  1. It does what it is designed to do and it does it well: actiTIME records time quickly and easily.
  2. The UX is excellent: actiTIME is highly intuitive in terms of design and pleasingly easy to use, whether you are a first-time user or a seasoned actiTIME Pro.
  3. It is customisable: Any business wishing to incorporate an app into their organisation requires it to be customisable to their needs; on this front, actiTIME does not disappoint. A huge range of settings allow customisation of everything from company logos and colour schemes to currency and leave types, meaning actiTIME can be seamlessly incorporated into your organisation’s digital tool kit.
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Time Management Market Radar

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actiTIME Product Overview

  • Accurate Client Billing & Invoicing: Locking time-track once a timesheet is approved will make the invoicing 100% accurate.

  • Track Time with Pleasure: Let your team track time in a convenient, friendly-looking timesheet at the desk or on the go.

  • Email Reminders: Automated notifications will remind users about unfilled timetrack, deadlines and worked out task estimate.

  • Manage user accounts: Flexible user settings will allow to create personal schedules and rates, define user roles and make project assignments.

  • Effective Tools for Work Management: Task deadlines and estimates will help your team stick to the plan and deliver results on time.

  • Powerful Reporting: Powerful actiTIME reporting tool allows you to gather time and billing data in a number of detailed reports and colorful charts.

Languages: English

Time Management Software Buyer Guide 2021

Product recommendations, vendor rankings, market overview and tips on how to select Time Management software for business. Published in June 2021.

Focusing on the time aspect of task and project management, time management applications provide users with the ability to schedule appointments or meetings and increase productivity. Time management software often aims to reduce procrastination, increase p...


actiTIME Features

  • 360 Degree Feedback
  • API
  • Attendance Tracking
  • Budgeting
  • Calendar Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Employee Database
  • Employee Onboarding
  • External Integrations
  • Feedback Management
  • Forecasting
  • Multi-User
  • Notifications
  • Project Management
  • Scheduling
  • Timesheets
  • Travel Management
  • Vacation & Absence Calendar
  • Time Management

actiTIME Pricing Plans

Other pricing information:

actiTIME Basic - from $55 USD (one-time payment)
actiTIME Pro - from $799 USD (one-time payment)
actiTIME Online - from $35 (monthly)

Plans starting from: $35.00/month Credit card required: No


Who are the main user groups of actiTIME?

actiTIME works for companies of any size and any business type.

What platforms does actiTIME support?


What are some applications actiTIME is commonly used in tandem with?


Does actiTIME integrate with any other apps?


Does actiTIME offer an API?


Does actiTIME offer multi-user capability (e.g. teams)?


What is actiTIME generally used for?

It helps track time spent on different work assignments, register times off and sick leaves, and then create detailed reports covering almost any management or accounting needs.

Does actiTIME offer guides, tutorials and or customer support?

We provide User Guide, helpful PDF docs, FAQ and customer support via email or phone.

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actiTIME User Reviews

Average User Rating:
4.38/5 based on 45 user ratings.
Your Rating:
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"ActiTIME generally helps projects in the long term."

// Co CEO at E*TRADE

What do you like about actiTIME?

actiTIME is a platform that gives a lot of things to talk about, since I use it it has been a place where you can do very good projects and at the same time, achieve taking time for each activity. This platform I like a lot because it offers me this type of variety, it provides the ease of accessing the project area and also taking time, they are two areas that get along very well and that in the long term give the user who uses it, good results.

What do you dislike about actiTIME?

There are very few negative things I've noticed about ActiTIME, however, it would not hurt to mention it. One of the negative things is the UI, this user interface does not look very good, sometimes it is very confusing to have to access different areas between projects and timestamps, the interface does not help much in this confusion.

What have you been using it for and what problems did actiTIME solve?

Since I implemented actiTIME in my company, a week later, I started to have very good results when I made the presentation of a project developed with this platform, the truth is I am very excited to have it implemented in my company and I hope to continue having these results. she.

Ease of use
Value for money
Customer service
User profile picture

"Very efficient "

I started using this programe to keep track of my employees progress while having the ability to track hours and job cost more efficiently. It was a bit tricky to get the hang of it at first but after a few conversations with customer service, which was impressively helpful, I got the hang of it shortly after. There is so many options with this program to do an extremely wide verity of business related tracking that I've only scratched the surface, one of the reasons I found it a bit challenging at first. My employee are all able to easily input their progress throughout the day from the app that works in conjunction with the Acti-Time program.... Overall I'm very impressed with what I've seen so far and would definitely recommend Acti-Time to anyone looking to track employee progress and generate project reports. I've had a ton of good feed back from customers who have viewed our "Detailed Time Reports". Being able to see exactly where your at the minuet the job is complete is very helpful when looking to confidently invoice a client as soon as a job is done. If there are ever any questions on what was work was preformed, and when, the "Detailed Time Reports" are about as clear as it gets. Very happy with this programme.

Ease of use
Value for money
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