TeamUltim

TeamUltim is a web-based application that offers shift planning and personnel management for small and medium-sized businesses across different industries, including sports, retail, hospitality, catering and professional services.

This is a web app that lets users perform personnel management and shift scheduling without the need to download and install anything in their local networks and servers. The software is developed with small and medium-sized businesses in mind, as it provides all the essential tools a retail or restaurant business could need for employee time and shift management, absence/leave management, paid-time-off (PTO) as well as comprehensive workforce management.

The web-based component also means TeamUltim can be accessed and used by businesses anywhere and anytime, using any compatible device and without them ever missing an update.

TeamUltim comes with a drag-and-drop user interface that enables managers and administrators to closely monitor employee work hours and shifts of every personnel. The web-based app also lets users configure both the minimum and maximum working hours of their employees, on a daily, weekly and monthly basis.

TeamUltim is equipped with a variety of features and tools, from employee scheduling and shift swapping to absence evaluation, employee self-service, email notifications, analytics and reporting capabilities. The web app allows supervisors and managers to use a set of planning tools to help organize teams for different locations, which is useful for businesses that have multiple teams operating in various locations.

The software also gives users the ability to evaluate employee shifts based on teams and/or locations, add notes in their schedules, employ color-coding for each employee for clarity and efficiency, set up standard or special store opening hours, etc. TeamUltim provides an administrative calendar function that allows managers to invite specific workers to collaborate on shift schedules and even swap shifts with team members and colleagues.

From an employee’s perspective, TeamUltim allows them to effectively plan their absences by using functions within the calendar that enable them to separately mark planned vacations, sick leaves, participate in training programs and other important appointments based on company regulations and requirements. The reporting feature of TeamUltim allows businesses and organizations to generate quality reports on employee shifts and work schedules. It then lets users export the data in various formats, including Excel and PDF, to share with colleagues and other stakeholders.

TeamUltim Features

TeamUltim is equipped with different features tailored around personnel management and shift planning. Its features and tools are designed to serve different types of businesses, from healthcare facilities and wellness spas to gyms, restaurants, cafeterias, retail stores, professional service providers and more. The following are a few of its more relevant features and capabilities:

Comprehensive personnel management solution

TeamUltim provides the essential tools for proper personnel management, shift scheduling and reporting. This particular feature allows business managers and supervisors to predefine their requirements, i.e. they can create a plan with predefined constraints or helpers for every individual they employ. This includes planning the preferred start and end times as well as the minimum and maximum work hours on a daily, weekly and monthly basis. Functions like this can be quite handy for businesses that employ part-time staff members.

There is also an absence leave management function that allows managers and supervisors to effectively manage absences, from sick leaves and vacations to training and private appointments. This feature provides the tools that shift administrators and teams need to ensure all planned leaves and absences are constantly updated and remain in sync with business operations. It helps to make sure all shifts are manned and that no shifts are left without a working employee.

Employee self-management also comes with TeamUltim’s personnel management feature. This allows users to invite employees and staff members to use the calendar tool to help shift administrators plan work schedules and shifts more effectively. A shift swap function can be utilized to help employees swap schedules/shifts with their co-workers more easily. Email notifications will let managers and employees know when there are updates regarding shift schedules, absences, invites and/or shift swaps that need to be addressed. Emails can be sent manually or automatically to everyone involved.

Shift planning and calendar tool

TeamUltim offers a user-friendly shift planner and calendar function. The tool allows for quick and easy switching between team and location view, letting users get different perspectives of their shift plans and schedules. The shift planner and calendar tool also allows for different types of viewing experience, be it by month, week, day or by list. This is meant to maximize the information the user is getting at a single glance. It uses a drag-and-drop function for defining specific teams for every location. Managers simply have to drag a name and drop it onto a specific day to start creating their shift plan.

The shift planner and calendar tool have a color-coding function that allows shift supervisors and administrators to clearly define each employee via a specific color. This should make even a busy schedule or shift plan instantly recognizable through the color codes. A tool for adding day notes with various sharing options is available as well. This should help make sure that everyone, especially staff members, is always on top of everything related to shift planning and work schedules.

TeamUltim’s shift planning solution allows users to set their own opening hours as well as plan special work schedules. Copying, moving and assigning shifts are easier and quicker with this feature. They can easily move shift schedules around with just a few clicks, making things easier for businesses that employ part-time staff members.

Analytics and reporting capabilities

TeamUltim is equipped with analytical solutions and reporting capabilities to keep managers and administrators from constantly guessing and wasting time digging for relevant data. These tools facilitate the evaluation process when it comes to past and current decisions. The data gathered from implementing these analytical tools can be used to efficiently organize teams across different locations and streamline their work schedules to keep morale high within the workforce.

The web app’s reporting tools utilize the data available in order to provide store managers, supervisors and other stakeholders all the information they need to make better decisions down the road. These tools allow users to get a clear view of the complete picture of how the shift plan and work schedules are working out, how employees are reacting to their work hours and how the business is performing as a whole.

TeamUltim Benefits

There are many benefits that TeamUltim can provide, especially for small and medium-sized businesses that operate in retail, hospitality, catering, sports and professional services. The following is just a few of those benefits:

Everything is web-based

TeamUltim is a completely web-based application, which means everything is available online, including the personnel management and shift scheduling features. This is ideal for small and medium-sized businesses as it eliminates the need to locally host and manage the software. Business users don’t have to set up their own infrastructure to accommodate an employee management system and a shift scheduling platform.

Specialized QR menu builder

This is something that benefits restaurants, cafeterias and catering services. TeamUltim has a QR menu builder that enables users to efficiently create contactless menus for their restaurant businesses. These are QR code-powered menus that give restaurateurs the ability to bring their menu directly in front of their customers, without them being physically present at the location. The menus can be represented in either PDF or image format, with the help of a unique QR code. Contactless menus are especially beneficial for restaurants that are struggling to get diners in due to the pandemic.

Easy to use

TeamUltim features a user-friendly interface with tools that utilize a drag-and-drop function to help expedite the shift planning and scheduling process. It allows business owners, location managers, supervisors and shift administrators to manage their staff members, work schedules, absences, sick leaves and vacations with relative ease. With mobile app support, they can even create shift plans and schedules while on the go.

TeamUltim Pricing

TeamUltim follows a subscription-based model with two main package options available: Essential and Professional. The Essential package is completely free to sign up and good for up to 10 employees within a single location. The free package comes with a number of features, such as employee self-service, multilingual interface, advanced shift planner, vacation and absence management, email and phone support, email notifications and more.

TeamUltim’s Professional package supports unlimited employees and unlimited locations. It has all of the features that are available with the Essential plan, along with reporting and analytics, PDF and Excel export, shift swaps with notifications, as well as sync capabilities with Google, Outlook and Apple calendars. The Professional package starts at €50 per month. A 45-day free trial is available with all of the features available and no credit card required.

Conclusion

TeamUltim is a reasonably-priced web-based application designed for small and medium-sized businesses across various industries that need a decent solution to facilitate their personnel management and shift scheduling processes.

This type of software product is particularly useful to restaurants, retail businesses, health and wellness centers, professional service providers, clinics and healthcare facilities, fitness gyms, spas, salons and other businesses that employ a reasonable number of personnel in single or multiple locations. It allows for efficient and straightforward shift planning with real-time scheduling through the employee self-management feature.

TeamUltim offers a lot of features that you may or may not need, depending on your specific business requirements. However, with a free sign-up available, which also comes with a decent amount of features, you have nothing to lose in checking it out.