YouCanBook.me is an online booking, appointment, and scheduling platform. Designed for simplified and extensive setups, YouCanBook.me helps users plan out the entire week. You can create one-time event reminders or recurring meetings with time and day options. It’s a smooth experience thanks to customizable notifications, team assignment, and third-party program integration.
YouCanBook.me is an appointment software solution accessible by any desktop, laptop, tablet, or mobile device. It comes with email and SMS notifications to keep users informed of booked appointments based on the time and date. It has a task assignment feature to prepare the schedule of your entire staff. The system can also be integrated with other programs to streamline your calendar.
Adjustable Schedules and Bookings
Planning an entire week is made easier owing to the solution’s drag-and-drop interface. Simply click to create a new or recurring appointment with specific days and times assigned. The minimum and maximum minutes can be set for each meeting. You can also even set how many minutes are padded in between. The system also checks the customer’s time zone and language settings.
YouCanBook.me can send form questions to verify each appointment. If you have events like a web seminar or a company-wide meeting, you can book several people to one booking. Upcoming appointments in the week can also be viewed. These can be canceled, rescheduled, or rebooked in case of emergencies. You can also export the data to CSV format for reports.
The type of service or meeting you have booked can be specified in each deal. Tentative bookings can even be created that let you either approve or reject them before or on the day.
The interface shows your entire schedule and can be customized to your preferences. You can set the colors and fonts for the display of YouCanBook.me. Your own branding can also be added in the form of logos. Furthermore, images can be uploaded to add a personal touch to each site.
Further customization can be added using the cascading styles sheets (CSS) language in the program. You can also scroll across different weeks to see which days are available for future meetings.
Notifications and Team Management
Even if you watch over your schedule, certain bookings might be forgotten by accident. The solution eliminates this possibility by sending SMS and email notifications regarding each meeting. You can also have these sent to your clients to keep the booking on both sides.
Staff can also be updated regarding upcoming events. You can centralize the separate schedules of different team members so you can view everyone’s tasks. This is done with a checkbox that enables you to either pick a specific individual or an entire department. Their email addresses can also be added to send notifications regarding each booking.
Additionally, staff can be filtered according to their availability for each schedule. How they appear on your calendar can be rearranged through a slide-based priority list. You can also opt to choose a preferred point person for each assignment. Alternatively, you can set it to “no preference” to check on all employees regardless of how frequently they are used.
Mobile and Third-Party Integration
The calendar grid of YouCanBook.me is mobile responsive and friendly. It automatically detects the device it is on and displays accordingly. Desktop devices display a horizontal spread while mobile devices show a column spread.
Different types of third-party software can be integrated into the system. You can use Zapier with YouCanBook.me to pass data or add bookings from other programs such as MailChimp or Google Sheets. Gmail accounts can also be used to receive notifications from the admin.
Online calendars such as Google, Microsoft, and iCloud can all sync with it to keep appointments ready. Your booking page can be added with the use of sharing options in social media like Facebook or Twitter. They can also avail of special promotions or offers to continue their memberships.
The scheduling system is a YouCanBook.me primary feature. Able to filter appointments and services, you can easily set each one according to time and date. It has handy features such as approval messages, email/SMS notifications, and the ability to schedule recurring meetings. It also includes a time system to specify the minutes per appointment or padding in between to create a comfortable work schedule.
The customization features in YouCanBook.me are quite extensive. Your own branding, color, and fonts can be added to personalize it.
Another highlight of the system is its task management grid. The calendars of your employees can be checked to see their availability to respond to each booking. You can also sync separate calendars to inform the staff about the work schedule, as well as choose certain individuals as a preference for answering appointments.
YouCanBook.me offers a free trial that lasts 14 days. If you purchase the solution, there is a charge for either monthly, yearly, or bi-yearly subscriptions. Regardless of which deal is bought, all plans have access to the following basic features:
- Flexible schedule – Access to an online calendar with highlighted dates and times for appointments.
- Booking cancellations
- Booking reschedule
- Booking records – This is to keep track of client histories.
- Customizable booking form
- Minimum and maximum advance notice – This is to prevent bookings being placed too far away from or too close to each other.
- Shorthand codes – Keyword shortcuts to quickly fill out messages and email responses.
- Setting prices
- Image uploads
- Customized URL
- Embedded button – Embed the booking page to your company site.
- SMS notifications
- Time zone/language auto-detect
- Email support
- Third-party integrations:
- iCloud Calendar
- Google Calendar
- Microsoft Calendar
YouCanBook.me also offers additional features, which let you further customize your calendar. These features must be paid for to become accessible. They are:
- Appointment padding – Add time in between appointment to allow setup or travel.
- Team management – Let your customers see the availability of your staff members.
- Data export
- Booking services
- Multiple bookings in one slot – Add several people to one event like a seminar.
- On-duty setting
- Booking approvals
- Fixed start and end dates – Specify which days your customers are allowed to book.
- Booking URL redirect
- CSS formatting
- Font and color branding
- Follow up emails
- Automatic rebooking – Automatically set appointments for returning customers.
- Zapier integration
YouCanBook.me is a seamless booking and schedule management software. It has features for one-time or recurring appointments, team calendars and management, as well as time zone and language detection. A standout feature is the customizable calendar system. This solution is recommended if your company wants full control on their booking process at an affordable monthly price.