CHEQROOM

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What is CHEQROOM?

With delightfully simple software, Cheqroom helps organizations track, analyze and improve equipment management.

The best-in-class software that makes it easier to get the right gear into the right hands.

With delightfully simple software, Cheqroom helps organizations track, analyze and improve equipment management. By making it easier to get the right asset into the right hands, we allow teams and individuals to shine and organizations to hit their goals.


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CHEQROOM Awards


CHEQROOM currently scores 85/100 in the Asset Tracking category. This is based on user satisfaction (94/100), press buzz (39/100), recent user trends (rising), and other relevant information on CHEQROOM gathered from around the web.

The score for this software has declined over the past month. What is this?
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CHEQROOM Review

Editors' Review by the Asset Tracking Software Review Team

Cheqroom is an equipment management software that makes it easier for organizations from different industries—including media production, higher education, gaming and software development, church communities, and electronics manufacturing—to manage their inventory.

Using Cheqroom helps minimize the hassle of handling equipment. Users will only need to label their equipment with a QR code and upload the data to keep track of their equipment. It is also possible to personalize the workflow of equipment rental to accommodate situations where the user has multiple storage locations.

Using Cheqroom can help many rental businesses and organizations accurately track their equipment and prevent double bookings. 

Cheqroom Features

Using Cheqroom gives organizations access to features necessary to give them more control over their equipment. These features include the following:

Centralized inventory

Organizations will be able to use a centralized inventory to keep all their assets and equipment information in one place, including receipts and warranties. Barcodes and QR codes can be used to track the equipment in real time and give the user full control of their inventory.

The centralized inventory recognizes the items through an automated image management functionality, grouping certain items into kits, tagging equipment using asset tags, and flagging items that need maintenance. This allows organizations to take full control of their inventory.

Reservations and check-outs

By using Cheqroom, users can offer the option of item reservation to their customers. The reservation is synced with the organization’s calendar to give organizations a reliable, real-time scheduling solution. Organizations can also implement self-reservations so that other people will know beforehand if something is available or not.

Cheqroom also speeds up checkouts since the reserved items can be prepared through a scan of the barcode or QR code. Users can also limit the number of reservations and checkouts to keep the chances of items being unavailable (or requiring maintenance through overuse) down.

Equipment reports

Cheqroom gives users valuable insights regarding their equipment, including insights on the busiest checkout times, the best time for equipment maintenance, and what is the most commonly used equipment, who uses it the most, when it is used the most, and where it is used the most. Cheqroom provides users with the information they need to fully understand the status of all their equipment and enables them to make informed decisions.

Users that need to gather more unique insights can also configure Cheqroom to get custom reports according to their needs.

Mobile application

Organizations with a mobile workforce or those that frequently use equipment outdoors will be able to use Cheqroom to make reservations or immediately report any problems with the equipment used for an event. Cheqroom is available on both the App Store and Google Play Store, so it doesn’t matter whether people are using different mobile devices since the software is available on both iOS and Android platforms.

Configuration

Users will be able to use Cheqroom anywhere they may be and customize it according to their needs. They can get custom notifications and reports, control user access, specify opening hours, and track customer information.

Cheqroom Dashboard

Cheqroom Benefits

Cheqroom makes equipment management easier by allowing remote reservations, self-service checkouts, and detailed tracking of an item’s status. Some of the benefits that ultimately improve workflows on managing equipment include the following:

Simplified equipment reservations and checkout

Both the reservation and checkout processes are made easier thanks to Cheqroom since people can place reservations in advance and even do self-service checkout. The fact that Cheqroom is accessible on any device is a key factor in simplifying reservations since anyone can make a reservation even if they aren’t on-site, which is useful for organizations that need to borrow something for a later date. Additionally, self-service checkouts are possible when scanning with a smartphone.

24/7 access to information

Staff responsible for inventory management will be able to access the information 24/7 to monitor the status of certain equipment, see scheduled reservations, the location of rented or borrowed equipment, and any relevant documentation for the organization. If someone urgently needs to borrow something, authorized personnel can check whether it’s possible to schedule a reservation, even during off-hours.

No more manual spreadsheets

Enabling QR code scanning for checkout allows the user to instantly gather the data for the equipment and have the data entered accurately. This eliminates human error and ensures that the user will always have accurate inventory information.

Custom PDF agreements

Cheqroom users can make people sign custom PDF agreements when borrowing or renting equipment. Users can have the PDF agreements generated automatically during the checkout process and have the other party sign using a digital signature.

Keep track of equipment stored in multiple locations

Due to Cheqroom’s centralized inventory, large organizations with multiple locations or storage areas can still keep track of all their items, regardless of where they’re stored. Cheqroom also supports custom equipment reports, allowing users to view all relevant information about the different items, including their maintenance records and transaction histories, using only the centralized inventory.

Cheqroom Pricing

Cheqroom comes in four different plans, which are the Essentials, Standard, Plus, and Premium plans. The cost for each plan increases depending on the number of items managed, and the cost starts at $100 per month for the Essentials plan, $200 per month for the Standard plan, and $300 per month for the Plus plan. It is necessary to contact Cheqroom first to know the cost of the Premium plan. The plans are billed yearly, but a 10% discount is available when opting to be billed every two years.

The plans that people can subscribe to partly depend on the amount of equipment that needs to be tracked. The Essentials plan is limited to a maximum of 1,000 items, the Standard plan has a limit of 2,000 items, the Plus plan has a limit of 5,000 items, and the Premium plan only has a minimum limit of 1,000 items.

The available functionalities differ per subscription plan, with the most limited one being  Essentials. Because the cost of each is somewhat high, smaller organizations must decide whether they should stick to the Essentials plan for some time or immediately opt for the Standard or Plus plans to be able to use other features. Additionally, professional services and asset tags are sold separately, so keeping them in mind is necessary when subscribing to a Cheqroom plan.

Potential users can check whether Cheqroom is the ideal software for their needs either through a 7-day free trial or through a product demo. Cheqroom does not offer freemium plans.

Conclusion

Cheqroom makes inventory management easier by providing one centralized inventory for all equipment managed by an organization. The custom equipment reports, although only available in the costly Plus and Premium plans, allow large organizations to get a complete view of their equipment. How useful Cheqroom is will largely depend on the plan, which will also depend on the amount of equipment managed. Smaller organizations will miss out on many useful features, especially when only using the Essentials plan.

When an organization is focused on growth, subscribing to the Plus plan should be a good move since it has more unlocked features than the Essentials and Standard plans. Standard can also be a good option if the organization doesn’t require the reporting and PDF document generation functions, especially since it is by far more flexible than the Essentials plan thanks to the unlocked check-outs, reservations, and kits functions.

While Cheqroom itself is a good management software solution, users on a budget may be hard-pressed to select a plan that’s right for them. What is arguably the most flexible plan is costly, and the middle ground still lacks some otherwise useful features that are only available in the Plus plan. It’s advisable to plan and test Cheqroom first before choosing a plan to subscribe to for at least a year.

CHEQROOM Product Overview

  • Equipment management

  • Equipment booking

  • Equipment scheduling

  • Equipment checkouts

  • Asset management

  • Equipment maintenance

  • Asset tracking


Languages Supported: English

Equipment Management 101 Ebook

How to effectively manage your equipment: Managing equipment is more than just managing equipment check-out and check-in In this guide we dive into everything you need to know. What you'll learn: - Should you rent or buy equipment? - How to mark shel.... Published in December 2021.

FREE DOWNLOAD

CHEQROOM Features

  • Analytics
  • API
  • Budgeting
  • Calendar Management
  • Customer Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • External Integrations
  • Forecasting
  • Inventory Tracking
  • Multi-User
  • Notifications
  • Project Management
  • Scheduling
  • Supplier Management
  • Task Scheduling/Tracking
  • Third-Party Plugins/Add-Ons
  • Video
  • Product Catalog
  • Shipping Management
  • Order management
  • SAP Integration
  • Real-time Alerts
  • Status Notifications
  • Warehouse Management
CHEQROOM Pricing

CHEQROOM Pricing Plans

Essentials

$50.00
for 200 items
  • Mobile Apps Included
  • Barcode Scanning
  • Unlimited number of users
  • Custody Management
  • Email notifications
  • Flag Faulty Equipment
  • Data Importing

Standard

$100.00
starting $100/mo for 200 items
  • Everything from Essentials plus:
  • Restrict Office Hours
  • Reservations
  • Equipment Check-outs
  • Push notifications

Plus

$299.00
from $299/mo for 200 items
  • Everything from Essentials & Plus and:
  • Equipment Depreciation
  • Reporting
  • Custom User Roles
  • Up to 10 locations
  • Embeddable Inventory View
  • Sack Integration
  • Webhooks
  • Chat support
  • Starter Package Asset Labels included
  • SMS integration
  • Accept Electronic Signatures
  • Restricted Locations
  • Data Exporting
  • Generating PDF Documents

Premium

Custom
1 user(s) / month
  • Nightly User Sync
  • Customized billing
  • Team onboarding

Academic Essentials

$35.00
starting at $ 35/mo for 100 items
  • Equipment custody
  • Reservations & Check-outs
  • Flagging
  • Kits
  • Email & Push Notifications

Academic Premium

$367.00
starting at $ 367/mo for 200 items
  • Everything from Academic Essentials and:
  • Single Sign-On
  • Data Exporting
  • Reporting
  • Blocking Contacts
  • Accept Electronic Signatures
  • API Access
  • Dedicated Account Manager
  • Equipment Depreciation
  • Team Onboarding
  • Custom Billing

Plans starting from: $50.00/month Credit card required: Yes

CHEQROOM FAQs

Does CHEQROOM offer multi-user capability (e.g. teams)?

Yes

Does CHEQROOM offer an API?

Yes

Who are the main user groups of CHEQROOM?

Broadcasting, video production, universities with communication or AV programs

Does CHEQROOM integrate with any other apps?

Yes

What are some applications CHEQROOM is commonly used in tandem with?

Slack, iCal, Google Calendars, Excel

Does CHEQROOM offer guides, tutorials and or customer support?

We have great customer support with in-app messaging and a very detailed help center

What is CHEQROOM generally used for?

Tracking equipment that is used by several people in the company, scheduling equipment to make sure there are no double bookings, maintenance planning, depreciation planning, ...

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