As a cloud-based awards, grants and scholarships management platform, Evalato works by keeping track of submissions and applications sent to you by an audience. For example, if you’re holding a contest, this software solution simplifies the entire process of accepting applications and screening their qualifications. If this is done manually, it can take longer to come up with a clear winner.
For both profit and non-profit organizations, Evalato is a helpful tool to have in your daily operations. It’s useful in keeping track of awards, grants, scholarships, contests, abstracts, fundings and much more. It’s not only limited to organizations. Businesses of all sizes can make use of these for employee rewards and compensation. This is done by customizing an entire flow where the administration and managers can create registration forms, review the submissions with relative ease and automate communications regarding updates and schedules. Additionally, since Evalato offers a self-service portal in which applicants can submit their applications using a one-click online submission platform, this doesn’t just benefit the organizers’ perspective but the applicants as well.
With this solution, users can benefit from a suite of powerful features designed to enhance and automate the grant management process. You’ll get to experience the following tools: multiple judging rounds, one-click shortlist management, real-time monitoring and management, custom scorecards and exportable data reports.
Evalato Features
Evalato is filled with powerful features that make customizing the submission and judgment process easier on the part of the administration. With this solution comes the benefit of working smarter in daily operations. In line with this, here are the top eight features offered by Evalato:
Customization
Under this category, you’ll find it easy to create and customize the flow of your submissions process. You’ll be given options to decide how your categories, forms and applications look and work. Based on the type of contest you’re holding or what grant you’re managing, you can add questions, text fields, images and upload any files that are up to 20 MB each.
Additionally, you can customize how and when you send out communications to your applicants. For example, for every applicant who registers, pays or cancels, they’ll receive emails informing them of these updates. This also works if their applications have been approved, canceled or shortlisted.
What’s more, Evalato works in more than 40 languages, making it easy to communicate with a large audience.
Payments
When it comes to accepting payments, you need to ensure you have multiple options for your audience. This means setting up payment portals that can be accessed by the public. Evalato supports more than 160 currencies and accepts both direct payments and payments made through gateways. Applicants can pay with more than 30 wallets and choose between the leading payment gateways such as PayPal, Braintree and Stripe.
Users also have the option to make billing data optional in Evalato.
Website and branding
If you don’t have a website yet, Evalato has a builder that lets you create a webpage that will fit in nicely with your program. It comes with a tool to personalize the colors and design of your registration forms to align with your business brand, making it easy to distinguish from other companies and industries. Additionally, you can select which aspects of your program can be viewed by the public such as the applications, individual scores, ratings and comments.
Marketing
With Evalato, you get to track unfinished registration forms and trigger more conversions using handy tips and visuals. Evalato’s marketing features make it easier to convince your audience to finish their registration forms since you get to send promo codes, special offers and crossed-out prices.
Submission
Evalato offers innovative registration and submission processes to its users and primarily to the ones sending out applications in the first place. The submission process typically follows two steps before it has to be submitted on the deadline set. If the applicants still want to edit their work, they can do so in their own personal workspace. To give the applicants more confidence in what they’ve submitted, they can view them from the perspective of the judges.
Evaluation
To exhaust all options and evaluations from the judges’ perspective, Evalato offers multiple rounds of judging. This ensures everybody gets to have a say regarding the applications, which will ultimately lead to the best person fit for the job or the best output in a work for a contest. From the organizer’s side, they can create custom scorecards based on their criteria, which makes judging easier. Other evaluation tools offered include popularity voting, simple review, shortlists, points view, and more.
Public voting
Instead of relying solely on your expert pool of judges, you also have the option to add in votes from the public. They don’t have to go through any lengthy registration process since they can use their existing accounts such as Gmail, Facebook or LinkedIn. The organizers can choose between four voting types for their audience—from simple voting polls to more complex ones with more criteria.
Analytics
This last feature lets you see your overall data and the results of your work during specific periods. It comes with report generation and tracking tools (integrated with Google Analytics and Facebook). With Analytics, you’ll be able to see information regarding the overall judges’ comments, the applicant’s individual scores and rankings across all platforms.
Evalato Benefits
Simplified process
You don’t have to worry about the manual process of accepting applications and evaluating them. This takes up a lot of time, which you don’t have the luxury of wasting. With the help of Evalato, you can automate and streamline the entire process by customizing application forms, setting up payment gateways and building a website if you don’t have one in the first place.
Customization and flexibility options
The customization options in Evalato make your program flexible and easy to use by both the organizers and the audience. Since you get to create your own registration forms, your personalized web page and even your own criteria for judging, you control everything. While it does make it simple from the organizer’s part, the audience also gets to benefit from its easy-to-navigate registration forms.
Unlimited scalability
Evalato offers unlimited features related to admin seats, forms, judges, fields, programs and many more.
Evalato Pricing
With Evalato, you get to choose from three pricing bundles:
Pay-as-you go
All features can be found under this pricing package for a price of $995.00 per program. It isn’t offered on a monthly basis. Instead, you’ll get to work with the program you’ve paid for and with each application you use, you’ll be charged an additional $3.40.
Annual payment
The next plan is paid annually. Priced at $4,400.00 for the program, users get to benefit from unlimited programs and 3,000 applications. All features found in the previous plan are included here. The only difference is that you have more options and tools to work with, especially when it comes to the applications.
Enterprise
This plan doesn’t have a set price since it caters specifically to what your business requires. If you’re a large enterprise that processes high volumes of applications at a time, then you should check out this package. Not only does it offer all the features found in the previous plans but it also has the following: in-depth onboarding, advanced reporting, SLA, priority support and white-labeling.
Conclusion
Managing hundreds of applications and submissions for specific programs can be difficult to manage without the right tools. However, organizers don’t have to worry about that with the help of software solutions like Evalato. With powerful features and an easy-to-use interface, organizers looking to streamline the submissions process and identify the people who are most deserving of the job or the award should certainly consider Evalato.
