What is Office Space Management Software?
Office space management software is a type of digital tool designed to help businesses optimize and streamline their workspace management processes. This includes managing office layouts, space allocation, resource scheduling, and more. The software is commonly used by businesses of all sizes, including small startups, large corporations, and co-working spaces.
Most office space management software solutions offer a range of features to help businesses streamline their workspace management processes. These features include:
- Resource scheduling and booking
- Desk and space allocation
- Room reservation and scheduling
- Visitor management
- Maintenance and repair management
- Real-time occupancy tracking
- Reporting and analytics
- Mobile access
- Integration with other software tools
Popular Office Space Management Software Products
Types of Office Space Management Software:
Office space management software is useful for businesses that have a physical office space or multiple office locations. This includes corporate offices, shared office spaces, and coworking spaces. This software is often utilized by facility managers, office administrators, and workplace experience teams.
There are several types of office space management software available on the market. These include:
- Resource scheduling software: This type of software allows businesses to schedule and book resources, such as conference rooms, equipment, and desk space.
- Space planning software: This software allows businesses to manage their office layout and space allocation, ensuring that every inch of the office is used effectively.
- Visitor management software: This software helps businesses manage their visitors by allowing them to check-in and providing them with badges and access codes.
- Room reservation software: This software allows businesses to reserve conference rooms and other meeting spaces.
- Facilities management software: This type of software helps businesses manage their office maintenance and repair tasks.
How to Choose Office Space Management Software
When choosing an office space management software solution, businesses should consider their specific needs and requirements. They should look for software that offers the features they need to manage their workspace effectively. Businesses should also consider the software’s ease of use, scalability, and integration capabilities. It’s also important to consider the vendor’s reputation, support options, and pricing. A thorough evaluation process will help businesses choose the right office space management software solution for their needs.
Common Features of Office Space Management Software
| Feature | Feature Description |
|---|---|
| Appointment Scheduling | Enables customers to select preferable times to receive goods or services from a business. |
| Budgeting | Planning and tracking capabilities for financial budgets and plans often used to manage funds across different departments or for investor / shareholder oversight. |
| Contact Management | Manage large amounts of personal or business contacts in a centralized system. |
| Customer Management | Manage customer databases and/or track outstanding shipments, payments and more. |
| Dashboard | Dashboards are digital interfaces commonly used to visualise data or give quick access to important features and functions of online platforms. They often serve as an overview gateway in software applications. |
| Data Export | Exporting functionality can be used to streamline the migration of data sets and information across systems, platforms or applications. |
| Data Import | Importing functionality allows you to use data sets from other systems or platforms to cut down on data entry requirements or to more easily migrate records from similar applications you have used in the past. |
| Data Visualization | Data visualization features render a visual interpretation of data sets through the use of charts, infographics and other visual cues generally in form of a reporting dashboard. |
| Email Integration | Integration with email clients or providers to create and send emails as well as view received emails within an application. |
| External Integrations | Integrations with other software products or platforms to improve efficiency and compatibility across systems. |
| Forecasting | Forecast upcoming expenses, sales, revenue, user levels, etc. through the use of predictive methods and past data. |
| Google Apps Integration | Integration with the G Suite, including Gmail, Google Docs, Google Sheets, Google Calendar, etc. |
| Inventory Tracking | Stay on top of inventory levels, to manage the storing, reordering or production of stock items. |
| Multi-User | Supports more than just one user account and generally allows for collaboration with colleagues. |
| Notifications | Includes notification support and sends you alerts with information on important events and other time sensitive instances. For example through push notifications on mobile phones or email notifications. |
| Order management | Manage the fulfilment of sales and orders for goods and services. |
| Project Management | Manage projects from conception through the planning stage to delivery and post-project reporting phases. This allows organisation teams to organise resources, plan budgets and improve efficiency in the delivery of project objectives. |
| Scheduling | Schedule tasks, resources, appointments, payments, communications, etc. |
| Supplier Management | Manage suppliers and purchases required in the day-to-day operation of a business. |
| Task Scheduling/Tracking | Schedule and track tasks and deliverables in form of to-do-lists. |
| Third-Party Plugins/Add-Ons | Offers additional features or integrations built by third-party developers in form of plugins or add-ons. |
Latest User Reviews of Office Space Management Software Products
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"Deskbird makes HYBRID work fantastic!"
Everything! It's a great customer experience. The features and design are cutting edge and easy and fun to implement ... All deskbird User Reviews
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"Must have tool for hybrid work"
Nspace was extremely easy to roll out to our teams. When we switched our work policy to hybrid, we were looking for a... All NSpace User Reviews
"Streamlined Visitor Management Excellence"
Efficient check-ins, visitor tracking, and real-time notifications ensure a secure environment. Customizable features... All VizMan User Reviews
"Solid choice for hoteling and desk management"
Integration was a breeze, and the customer service has been top-notch. They actually listen to our feedback and have ... All UnSpot User Reviews
"Booking rooms has never been easier "
The mobile app is fantastic. I can book a room right frome my IPhone, which is super convenient when I'm on the go All UnSpot User Reviews