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What is Spacewell?

Spacewell's software simplifies facility and maintenance operations, reduce costs and energy consumption, and create smart buildings and workplaces.

Spacewell's software brings real-time data, workflows and insights into all-in-one solution. Looking to create healthy, sustainable and people-centric environments where employees can do their best work? Learn more about Spacewell's features within 3 interlinked focus areas: workplace experience, analytics, and management.

Key functionalities of Workplace Management: Space Management, Asset Inventory, Work Order Management, Service Management, Maintenance Management, Supplier & Contractors.

Key functionalities of Workplace Experience: Meetings & Reservations, Visitors Management, Community & Collaboration, Workplace Services, Health & Wellbeing, Workplace Apps.

Key functionalities of Workplace Analytics: Space Monitoring, Workplace Optimization, Air Quality Monitoring, Workplace Sensors.

Spacewell’s property maintenance software is a comprehensive solution for organizations of all sizes to improve their maintenance planning & operations, cut costs and remain compliant with regulations. The solution consists of three products: Maintenance Planning, Maintenance Management, and Compliance.

Maintenance Planning helps organizations plan for long-term maintenance-related costs and ensure that their budgets are in line with their goals. It includes dashboards that provide visual insights into maintenance costs.

Maintenance Management is designed to help teams execute maintenance work orders quickly and efficiently. It offers a variety of features such as preventive maintenance scheduling, task tracking, contract management, and more.

Compliance helps you stay on top of all your maintenance compliance duties. It provides organizations with an easy-to-use interface for managing compliance-related tasks, such as tracking certifications and generating compliance reports.

Spacewell currently scores 77/100 in the Facility Management category. This is based on user satisfaction (100/100), press buzz (40/100), and other relevant information on Spacewell gathered from around the web.

The score for this software has declined over the past month. What is this?
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Spacewell Review

Editors' Review by the Facility Management Software Review Team

Spacewell is a facility management software that provides end-to-end solutions for effectively managing workspaces and real estate assets. It offers a comprehensive suite of features that allow users to streamline operations, enhance efficiency, and reduce costs. It caters to the needs of various industries such as healthcare, education, commercial buildings, and government institutions. One of the key features of Spacewell is its ability to automate key facility management processes such as maintenance and service requests, asset tracking, and space utilization. 

Spacewell’s robust analytics engine offers deep insights into KPIs such as occupancy rates, energy usage, and maintenance costs. The software allows users to create custom reports and dashboards that help them easily monitor and analyze data to make data-driven decisions. It integrates with other systems and platforms, such as building management systems, sensor networks, and sensor-based software platforms. This ensures that all data is synchronized and that facility managers have a complete view of all their data on one centralized platform.

Spacewell enables users to create and manage work orders, streamlining the process of scheduling work and tracking progress. It offers a robust scheduling system that allows for easy personnel, equipment, and inventory management and provides real-time tracking of all work orders. Spacewell offers a mobile application that enables users to access data and manage their facilities on the go. Analytics tools enable managers to identify trends and patterns in facility data, helping them make informed decisions about optimizing facility performance.

Spacewell Features

Spacewell is an innovative facility management software that helps manage various areas of facility management, including space reservations, room scheduling, and maintenance. The following are Spacewell’s core features:

Space portfolio management

The software helps facility managers organize and manage space in various buildings by offering a comprehensive solution to analyze and optimize space utilization. This includes visually mapping out building floor plans, creating customized reports on space usage, and simulating different space scenarios before making any physical changes to the building. Users can better understand how space is used, identify areas of waste or underutilization, and improve overall operating efficiency. 

Graphical space exploration

Spacewell provides a comprehensive and interactive facility overview by displaying floor plans, seating charts, and occupancy data. Users can access detailed data on room usage, maintenance requests, and asset tracking by clicking on different map sections.

Equipment tracking

This feature increases visibility and control over equipment inventory. Users can track equipment locations, maintenance schedules, and user assignments. They can also monitor their equipment’s performance, track operational costs, and generate reports that allow them to make informed decisions. Facility managers can stay on top of all their assets, ensuring everything functions correctly and efficiently. 

Space stacking analysis

By providing a detailed analysis of how spaces are used, including identifying areas where usage is low or high, facility managers can make informed decisions about optimizing space for their organization. This feature considers the physical and functional aspects, providing a comprehensive view of how spaces are utilized. Furthermore, users can easily identify opportunities for space reconfiguration and repurposing, leading to increased efficiency and cost savings.

Corporate relocation management

Spacewell streamlines the relocation process by enabling end-to-end coordination and communication from the initial assessment to the final move-in day. This feature helps users handle multiple relocations simultaneously, making it an ideal solution for global corporations. With an elaborate dashboard, the software provides real-time updates on the status of each relocation for all stakeholders. It also offers a centralized communication platform for all parties involved in the relocation, making it easier to track progress. 

Self-service requests

Facility managers, employees, and occupants can use the software to request services, including maintenance and repairs, reserve conference rooms or equipment, and report issues. This feature significantly reduces the workload on the facility management team, giving them more time to focus on more significant issues. The self-service feature is customizable, allowing administrators to define specific processes for each type of request and tailor them to their exact organizational needs. 

Work order management

Spacewell’s work order management feature is a vital component of its facility management software, providing a comprehensive solution for managing maintenance and repairs within any commercial or industrial setting. This platform lets facility managers efficiently allocate resources, prioritize tasks, and streamline work order processing, ensuring maximum uptime for assets and minimal disruption to daily operations. With a user-friendly interface and intuitive navigation, this feature enables managers to track maintenance history and monitor progress, providing real-time updates on task completion and allowing for proactive scheduling of preventive maintenance tasks. 

Work scheduler

This feature simplifies scheduling and tracking work orders, planned or reactive maintenance, safety checks, and other facility-related activities. The elaborate interface allows the users to visualize all work orders, status, and priorities in one place, giving them a holistic view of the facility’s maintenance. Administrators can easily assign tasks and track their progress in real-time, ensuring everything is on schedule and the facility runs smoothly. 

Stock management

Spacewell enables tracking inventory levels in real time, creating a clear picture of stock availability and demand. The software allows for efficient reporting and analytics, presenting valuable insights and informed decision-making for managers. The user-friendly interface makes it easy for users to locate inventory items, allowing for faster retrieval of goods. This feature simplifies purchasing and reordering processes, ensuring that facilities always have the necessary supplies while reducing the risk of overstocking or stock shortages. 

Project management

Spacewell enables facility managers to plan, execute, and monitor projects of varying scopes and scales. Managers can visually map work schedules, monitor personnel, and track the project’s progress in real-time. The software provides detailed dashboards that display project timelines, budgets, requirements, and resources. This information lets users anticipate potential bottlenecks and take corrective actions to ensure project success. Additionally, this feature integrates with other modules, including asset management and space utilization, providing a holistic view of facility operations. 

Configurable workflows

This feature streamlines communication and improves efficiency by outlining a straightforward process all team members can follow. With configurable workflows, facility managers can set up standard procedures for maintenance requests and equipment inspections, ensuring that all tasks are carried out to a high standard. Additionally, these workflows can be customized to fit the unique needs of different facilities.

Spacewell Dashboard

Spacewell Benefits

Spacewell is a robust facility management software solution that allows users to automate their maintenance workflows, manage work orders, track assets, and monitor energy usage. Users can expect the following benefits from their Spacewell subscription:


Users can easily manage their facilities on a single, integrated platform that provides real-time data and analytics. Spacewell allows for visibility and control of all aspects of facility management, from maintenance schedules to space planning. The platform’s flexibility means it can be customized to fit specific workflows, providing businesses with the tools to optimize their productivity and efficiency. Users can benefit from Spacewell’s innovative and intuitive design, which ensures a seamless experience whether they manage office facilities or are on the go. 

Increased efficiency

With its advanced features, Spacewell streamlines facility management tasks, saving users time and increasing productivity. This is especially valuable for companies with large or complex facilities since it can help simplify daily operations and avoid costly mistakes. Moreover, Spacewell’s predictive maintenance features can help prevent equipment breakdowns and reduce downtime, further boosting productivity

User enablement

Users can easily navigate and utilize the various tools and functions tailored to their needs. Spacewell’s innovative features enable users to optimize workspaces, increase productivity, and enhance the overall experience for occupants. By providing a streamlined experience for facility management, the software empowers users to make informed decisions, manage daily operations efficiently, and improve the overall well-being of their buildings. 

Actionable insights

Spacewell provides users with actionable insights that can significantly impact their management processes. The software helps users optimize facility operations, maintenance, and space usage decisions. Users can quickly obtain real-time insights into key facility metrics such as energy consumption, occupancy, and space utilization. This data-driven approach assists users in making strategic decisions and implementing optimized plans for cost savings and improved efficiency. Additionally, Spacewell offers enhanced visibility and transparency, allowing users to better understand their facility’s performance and identify areas for improvement. 

Spacewell Pricing

Spacewell offers user-based subscription pricing. Interested parties are encouraged to contact the sales team for a personalized quote. They may also schedule a free 1-on-1 demo through the website.


Spacewell is an advanced facility management software solution that provides users with a centralized platform to manage assets, spaces, maintenance, operations, and other key tasks. It seamlessly integrates with multiple data sources, such as IoT sensors or BIM models, which give facility managers actionable insight to optimize space utilization, operational efficiency, and asset performance. Users can create and allocate spaces dynamically, allowing for the precise and efficient utilization of physical space. Spacewell enables effective asset maintenance, replacement, and lifecycle management. This includes scheduling asset maintenance programs, tracking historical data, and visualizing asset timelines. 

Spacewell offers several operational functionalities that help facility managers streamline complex operational tasks, such as work order management and preventive maintenance scheduling. These capabilities significantly reduce the lead time for service delivery, minimize unexpected downtime, and prolong the lifespan of essential equipment. The software aggregates vast amounts of data from various facility management functions and generates comprehensive reports that provide users with vital insights. Using this data, facility managers can analyze trends, identify areas of inefficiency or improvement, and make informed strategic decisions.

Spacewell Product Overview

  • Flexible workflow and IoT platform to manage FM business processes

  • AI powered energy saving tool to optimize your energy and ecological footprint

  • Automatically get a new version of the software with the newest features every 2 months

  • Take advantage of best-practice built-in processes with the flexibility to create your own tailored workflows

  • Spacewell’s IoT platform is sensor & BMS neutral

  • Software solutions that integrate IWMS, live data from IoT, and mobile technologies

  • Users can access rich functionality and embedded sensor data via a single, intuitive interface

  • SaaS software that helps to manage all of your property maintenance needs in one place

  • Our Energy intelligence software helps you detect energy anomalies 24/7, reduce energy consumption and become more sustainable.

Languages Supported: English, Swedish, Spanish, French, Dutch, German

Spacewell Features

  • API
  • Budgeting
  • Calendar Management
  • Contact Management
  • Customer Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Email Integration
  • External Integrations
  • Forecasting
  • Google Apps Integration
  • Inventory Tracking
  • Multi-User
  • Notifications
  • Project Management
  • Scheduling
  • Supplier Management
  • Task Scheduling/Tracking
  • Third-Party Plugins/Add-Ons
  • Database
  • Organization Management
  • Order management
  • Energy Production Estimates
  • Electrical Design
  • Report & Compliance
  • Software Integration
  • Objectives Tracking
  • Environmental Management
  • Safety Management
  • Waste Management
  • Process Reporting
  • Workflow Management

Spacewell FAQs

Does Spacewell integrate with any other apps?

Yes, Spacewell integrates with many apps.

Does Spacewell offer multi-user capability (e.g. teams)?

Yes, it does.

Who are the main user groups of Spacewell?

Facility, real estate, building, maintenance and workplace professionals.

What is Spacewell generally used for?

To simplify facility operations, reduce costs and energy consumption, and create smart buildings and workplaces. Ideal in companies 500+.

Does Spacewell offer an API?

Spacewell offers an Open API.

Does Spacewell offer guides, tutorials and or customer support?

Yes, Spacewell offers helpdesk, trainings, tutorials, white papers, webinars, guides, eBooks, blog articles, personalized demo's and free trials.

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