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What is Podio?

Podio is a freemium cloud-based project management and collaboration service.

Podio supplies a web-based platform for organizing team communication, business processes, data and content in project management workspaces.
Users can also select business 'apps' from an online app store or build their own according to project needs.
With Podio users can organize and connect everything they work with. Manage projects, customers, all in a structured work environment.

Podio Awards

Podio currently scores 87/100 in the Project Management category. This is based on user satisfaction (83/100), press buzz (61/100), and other relevant information on Podio gathered from around the web.

The score for this software has improved over the past month. What is this?

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Podio Review

Editors' Review by the Project Management Software Review Team

Podio is a project management software solution that offers tools and functionalities that can assist users when it comes to organizing their workload, communicating with teammates and accomplishing tasks.

It is notably flexible and easy in speeding up communication and ensuring transparency within the workforce. It has various features that are combined in an easy-to-navigate user interface.

This includes features such as data visualization, scheduling, social collaboration, automated workflows and task management.

When working within an organization, it can be difficult to get on the same page with people without a single, centralized platform.

However, with Podio, all these challenges are eliminated since communication is closely organized and monitored. This keeps your team working in sync.

When a team works alongside each other with little to no interruptions, productivity and efficiency are achieved.

This helps them manage relevant information during the process of completing projects. Helpful feedback such as comments, updates and changes are easily monitored since they can all be found within the same place.

As it is customizable and easy-to-navigate, managers and employees alike can benefit from consolidated processes, a fast setup, customized structure and intuitive administrative tools.

Overall, all important components that are essential in a project management software product can be found here. The processes involved within the workforce are streamlined and automated to fit your business needs.

Podio Homepage

Podio Features

Here are the top features listed in Podio that can assist teams and organizations with workloads and internal communication:

Podio apps 

Teams can customize their own application that best fits their business needs. With Podio apps, you can create and cater an entire process to match the way you work.

This means that Podio has one of the most flexible solutions in the current market as it allows you work with custom fields and a clear view of your progress to get the job done.

There are custom field types that you can use to create your own unique app. These types include numbers, links, dates, relationships and categories.

Then with the help of a simple drag-and-drop interface, you can combine these field types to match your workflow.


Three types of workspaces are made available for Podio users. They are open workspaces, private workspaces and employee workspaces.

Different workspaces cater to different needs within the workforce. But most of all, this feature addresses the need to stay connected and coordinated with the rest of your team.

Communications and online meetings

Sub-features such as status posts, comments, likes, activity streams, instant messaging and Podio chat are offered by Podio.

This ensures you are never short on communication with your team members. It also helps you keep updated with everything that happens within a workforce.

Tasks, files and calendaring

It is important to share crucial information regarding your team about projects, tasks and more. With Podio, you can break down difficult jobs into easier to-do’s.

Additionally, you can see all types of tasks within the team, such as personal tasks, recurring tasks and shared tasks. Additionally, you can share files in the form of chat messages, status posts, etc. to maximize collaboration from your other members.


You can do more with Podio through a series of major file-sharing integrations and services. This includes the most popular ones such as ShareFile, Box, OneDrive, Dropbox and Google Drive.

Now you can benefit from email integration, excel support and Google task gadgets.

API and mobile SDKs

Since Podio works via Open API, you can expect increased transparency and collaboration within your software. You can use API platforms such as Python, Java, NET and Ruby to build event-driven applications. Moreover, you can build mobile apps using SDKs catered for both iOS and Android.

Podio Benefits

When using Podio, you can find many benefits when using the platform, such as:

Consolidated processes 

Podio allows you to organize your content in a structured method. This means you can view all processes, conversations and workflows under a single platform.

What this does is provide a seamless flow within your workforce, reducing any issues along the way. Moreover, it increases the clarity and efficiency when working on important tasks.

Team members can even share files, tasks and calendar events with each other through Podio’s free employee network.

Full control and customization

Podio gives you complete control and customization in accomplishing tasks and finishing projects. Now you can easily automate workflows, assign roles for each member and manage all processes within every team.

It offers clearly defined roles, open API and data visualization to improve team collaboration and delivery speed. Additionally, as the manager of your team, you have access to the Podio workspaces.

If there is anything you need to edit or change, then you can quickly adjust accordingly.

Visualization and reports 

It is important for teams to understand their data and tasks. By diving deeper into the details behind them that include deliverables, sales pipelines and project budgets, then you can better manage how your team works.

Moreover, data visualization tools offered by Podio such as tables, cardboards, various selection of layouts, keep you organized and coordinated.

This improves the way you work by giving you a full view of each task’s progress.

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Podio Pricing

Podio has four pricing packages that are suited for different business needs. It is priced for each employee per month. Monthly and annual billing cycles are also available.

You get to save more using the annual plan. The following pricing packages are:


This package is free for the first five employees and provides basic functionality.


For a price of $9.00 per month, Basic helps you get started with Podio. Under the annual plan, it is price decreases to $7.20 per month.


This package is priced at $14.00 per month, complete with automated workflows and time-saving features. If you opt for the annual plan, you get to save more as it is only priced at $11.20 per month.


Considered as the most comprehensive package, the Premium plan offers a full suite of advanced features for a monthly price of $24.00. On the other hand, if you pick the annual plan, you are charged $19.20 per month instead.


Overall, Podio is rich with powerful features such as automated workflows, task management, data visualization, personal dashboards, and social collaboration to work faster and smarter.

It provides a structured view of your content, making it easier to collaborate with team members and find relevant files faster. Since everything can be found in a single, centralized location, then tasks and projects are accomplished quicker. 

Project Management Market Radar

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Podio Product Overview

  • Category: Enables sorting and filtering.

  • Date: For setting project deadlines and scheduling meeting times.

  • Relationship: Indicates the relationships between data.

  • Contact: Used to set responsibilities for team members or record the details of external contacts.

  • Money: Record monetary values to enable budget tracking and calculations.

  • Text: Simply naming items to writing project briefs.

Languages Supported: Danish, German, English, Spanish, Italian, French, Japanese, Swedish, Portuguese, Chinese, Russian

Project Management Software Buyer Guide 2024

Product recommendations, vendor rankings, market overview and tips on how to select Project Management software for business. Published in April 2024.

Software can be a key success factor in the management of projects. Specialized apps can help organize and streamline operations that help professionals achieve project goals quicker and more efficiently. Project management software typically focuses on wor...


Podio Features

  • 2-Factor Authentication
  • Accounts Payable
  • Accounts Receivable
  • API
  • Batch Permissions & Access
  • Budgeting
  • Calendar Management
  • Contact Management
  • Contact Sharing
  • Customer Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Email Integration
  • Expense Tracking
  • External Integrations
  • Forecasting
  • Gantt Charts
  • General Account Ledger
  • Google Apps Integration
  • Inventory Tracking
  • Lead Management
  • Lead Scoring
  • Marketing Automation
  • Multi-App
  • Multi-User
  • Notifications
  • Password & Access Management
  • Payroll
  • Project Management
  • Scheduling
  • Supplier Management
  • Task Scheduling/Tracking
  • Tax Management
  • Third-Party Plugins/Add-Ons
  • Travel Management
  • Time Management
  • Resource Management
  • Collaboration Support
  • Campaign Management

Podio Pricing Plans

Other pricing information:

Free: With a team of up to five people and features of the Basic Plan - except User Management.
Basic: $9 per employee/month.
Plus: $14 per employee/month.
Premium: $24 per employee/month.
Enterprise: Pricing on request.

Credit card required: No

Podio FAQs

Does Podio offer multi-user capability (e.g. teams)?


Who are the main user groups of Podio?

Main users are large Enterprises and Small-Medium Business.

What is Podio generally used for?

It is used for project management, budgeting, collaboration, customization, and task management.

What platforms does Podio support?

It is possible to use Podio in any browser, and on Android and iOS.

What are some applications Podio is commonly used in tandem with?

Podio works seamlessly with many of the most popular file-sharing services, customer support products and marketing tools. It is used with Dropbox, Google Drive, Google Calendar, Evernote, Microsoft Exchange, Zendesk, ShareFile, Campaign Monitor, GoToMeeting, Freshbooks etc.

Does Podio integrate with any other apps?

It integrates with: Google Drive, Google Calendar, Evernote, Dropbox, Zendesk, ShareFile, Campaign Monitor, GoToMeeting, Freshbooks, Excel, Zapier, SugarSync, Box, Onedrive and more.

Does Podio offer an API?

The entire Podio frontend is built on the API, and they currently provide wrappers for PHP, .NET, Ruby, Java, and Python, along with mobile SDKs for Objective-C (iOS and OSX) and Android, which make working with common API operations very simple.

Does Podio offer guides, tutorials and or customer support?

Podio offers: a Blog; Email; FAQ; Help Desk; Instructional Videos; a Knowledge Base and Request Form.

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Podio User Reviews

Average User Rating:
4.16/5 based on 528 user ratings.
Your Rating:
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"Universal Database Tool"

// Assistant Project Manager at Lucky Table

What do you like about Podio?

This program is an excellent tool for working with your team in almost everything. With such a program, it is easy to store data, monitor activities or even create surveys. With this platform, you can create different applications, workflow, form and logic that you can only imagine for your business. By sharing applications in this program, I can monitor both the individual actions that need to be taken to advance the project, and the closer stages that we need to do to complete the project on time. It is very simple to use this program in small groups to assign tasks to colleagues, which allows us to work together and clearly communicate our expectations about each other.

What do you dislike about Podio?

Sometimes it's not easy to understand some of the functions of this platform. For beginners, it may seem very difficult. Saving documents in the database is slow, and if there are a lot of them, copying can take several minutes.

What have you been using it for and what problems did Podio solve?

First time, it seems that the platform is very complicated it takes a long time to learn how to use it, but in the end it's worth spending time because it becomes very natural software for managing your team. Take a little time to properly configure projects. It's worth it.

Ease of use
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