What is OneTimePIM?

OneTimePIM allows users to easily import, organise and distribute product information to whatever channel they need, with free setup, training and support.

OneTimePIM is a Product Information Management System with free setup, training and support. The PIM has a host of powerful features for importing and distributing product data including custom-built API Connectors to Shopify, Magento and WooCommerce.

We have developed the PIM in-house using our experience of managing product data for the past 25+ years. Coupled with our expert advice, we believe we have the best PIM offering on the market to consolidate, clean and organise your product data.

We pride ourselves on offering completely free onboarding and setup to ensure your business maximises the potential of the PIM - for however long it takes. On top of this we provide free training and support.

Features include:
- Custom built e-commerce connectors to Shopify, WooCommerce and Magento to automatically sync data.
- The simple category and attribute management functions allow you to locate and group product data efficiently.
- The only PIM system with a built-in Excel spreadsheet view. Allows people to learn the PIM system effortlessly quick with a familiar interface.
- Powerful exporter with export scheduling to send your data anywhere automatically.
- Fully included Digital Asset Management system with dynamic resizing and reformating integrated.
- Automatically generated PDF datasheets. Simply upload a customised template and OneTimePIM will generate datasheets automatically for your products.
- Permissions settings to control who can edit and publish product information.
- Unlimited channels to store the information in different ways. For example, one might create a Spanish channel for data translated for a Spanish website.
- Unlimited 'View only' users in all packages that allow your customers to access the data you wish for them to see directly within the PIM.
- And many more...

OneTimePIM Awards

OneTimePIM currently scores 84/100 in the Product Information Management (PIM) category. This is based on user satisfaction (90/100), press buzz (25/100), recent user trends (falling), and other relevant information on OneTimePIM gathered from around the web.

The score for this software has declined over the past month. What is this?
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OneTimePIM Review

Editors' Review by the Product Information Management (PIM) Software Review Team

OneTimePIM is a powerful software solution designed to help simplify the otherwise complicated product information management process for manufacturers, retailers and wholesalers that market complex products like electronic gadgets, mechanical tools and equipment, etc.

The cloud-based software solution gives businesses the ability to collect, organize, manage, edit, distribute, import and export intricate product information to resellers, wholesalers, sales websites, catalogs, data sheets and more. All of this process using only a single dedicated platform. OneTimePIM makes the entire process of distributing or sharing product information a lot easier and more efficient, as once the entire product data is uploaded onto the platform, the user can easily share it across multiple channels with just a single click of a button.

Any necessary edits or updates to the product information can be performed through the centralized product information management (PIM) channel, making the process way easier. Due to OneTimePIM’s intuitive user-interface, most users can easily operate and navigate through the solution with no problem, even those who are less tech-savvy. Businesses can effectively improve their product details without wasting time or effort and spot inaccuracies or inconsistencies with the spreadsheet view feature, designed specifically to look and behave just like Microsoft Excel.

Also, the software enables users to effortlessly create custom categories and attributes for specific items, set schedules for automated data exports and to disseminate product information through an unlimited number of product channels and/or media. With the software’s digital asset management engine, all media (images and videos) will be optimized automatically for any distribution channel.

OneTimePIM Features

OneTimePIM offers a wide variety of features that help add value to the software with their usefulness and functionality. The following are some of the features that might be of interest to you and your business.

Automatic datasheets functionality

OneTimePIM’s automatic datasheets feature helps to eliminate human errors by generating accurate and up-to-date datasheets for your team, automatically. This should remove, or at least minimize, inconsistencies that are often caused by human interaction. The function transforms raw or discombobulated information into easily digestible data, in PDF format. This in turn can then be distributed and displayed on ecommerce websites as well as in various catalogs.

This feature is meant to ensure the product information you share across different channels is always accurate and consistent, so no prospective customer will ever get their hands on inaccurate and insufficient product details.

Catalog creation tool

OneTimePIM provides a robust build tool designed for creating a well-organized professional-looking catalog. It helps to expedite the catalog creation process by allowing the user to export product information, in PDF format, straight from the platform and into Adobe InDesign. This makes the entire creation and design process of the product catalog that much easier and more efficient. Any organization’s design team will definitely appreciate this feature, as it makes their jobs a lot less time-consuming and labor-intensive.

Category management

OneTimePIM features an index tree that enables users to fully customize the appearance of their product categories within the PIM system. The category management feature gives users the ability to add or remove products from the category and through the drag-and-drop function they can rearrange the products in an order that works for their preference and strategic approach. This kind of functionality makes locating certain items relatively quick and easy and it isn’t necessarily available in other PIM solutions in the market.

Comprehensive data feeds

OneTime’s product information management (PIM) system has the capability to send your complex product data to a wide variety of channels, which includes ecommerce platforms, company partners, your own business website and to print catalogs. This functionality gives your team the kind of freedom that will enable them to fully streamline the information management process, eliminating (or at least minimizing) the amount of laborious and time-intensive tasks through proper automation.

Digital asset management

A robust digital asset management (DAM) engine comes as an integral component of the OneTimePIM software solution. This feature has the capability to fully automate the optimization process of any media, videos and images, added into the system to accommodate any catalog or website where you’re selling your products. It can automatically resize or reformat both videos and images to suit virtually any channel. All you do is upload the media into the PIM system and OneTimePIM’s DAM engine should be able to carry on with the optimization process without human intervention.

Built-in export engine

OneTimePIM comes with a fully capable export engine that is built into the system. This gives users the option to send any of their product data to any location, either manually or automatically. OneTimePIM has a dedicated data team that is ready and willing to help out customer businesses with creating any export tasks and processes that they may require and provide all the necessary support in case any issues or concerns with the platform arises. One of the main objectives of the platform has always been to help users save time and effort when it comes to product information management.

Built-in spreadsheet view option

OneTimePIM is arguably the only PIM system in the market that has a built-in Excel spreadsheet format option for its users. This option gives people a sense of familiarity when using the platform and viewing product information. Every product detail in the spreadsheet can be edited, changed, copied and pasted, filtered and downloaded. This is intentional as it is exactly how a Microsoft Excel spreadsheet works. The spreadsheet view makes OneTimePIM user-friendly and easily adoptable, since product data is displayed in an instantly recognizable format for a lot of users familiar with Excel. Any inconsistencies or information gaps will be apparent.

Unlimited product channels

When using OneTimePIM, you will find that there is virtually no limit to the number of locations, i.e. channels you can distribute your product information to, as the platform supports multiple product channels. The software also allows you to set a specific schedule as to when to send product data to your business website, catalogs, ecommerce sites, etc. every export task can be easily customized to suit the data requirements of the destination channel. This feature can help you expand to more marketplaces in less time and less amount of effort, without sacrificing the consistency and accuracy of your product information.

OneTimePIM Dashboard

OneTimePIM Benefits

A user-friendly PIM solution

Ease-of-use is one of the key characteristics of a good software product. OneTimePIM has this characteristic. More specifically, it has a user-friendly image library. This PIM system has an integrated image library where users can manage and store the optimized pictures of all their products. While the software boasts a robust media repository, it still maintains a user-friendly interface that allows sales teams, designers and customers to find the images they need with ease.

A comprehensive database

OneTimePIM has a comprehensive database for effective data management. It has a comprehensive centralized database that simplifies the entire PIM process. So instead of dealing with difficult scenarios where users are fetching data from multiple sources, they only have to access them from a single platform. This can help save time and effort for a lot of people, from designers to sales teams.

Efficient product data distribution

Providing accurate and consistent information to a customer base, every single time, can be an overwhelming and time-consuming process. This is where OneTimePIM will really show its value, as it assists users by expediting the process and making it effortless. The software is designed to streamline product information management through centralization. Basically, it lets sales teams generate the information they need about a particular product in a speedy and efficient manner, satisfying the needs of the customers quickly.

ETIM and other classifications

Making sure you keep up with the growing list of product data classifications like ETIM can be a challenging endeavor, even for an experienced team. However, OneTimePIM has it built into the system, so you never have to worry about keeping up-to-date with the ETIM open standard and other product classifications. This function can benefit manufacturers and resellers of complicated technical products.

OneTimePIM Pricing

OneTimePIM is offered through three pricing plans: Standard, Premium and Enterprise. The vendor adheres to a subscription-based model with quote-based pricing.

Standard is good for up to 10 users, 50,000 SKUs, 20 GB of storage for images and 500 GB of available storage for other things. Premium is best for up to 30 users, 100,000 SKUs, 60 GB of image storage and 1TB of other storage. The Enterprise package allows for an unlimited number of users, SKUs and storage. All packages have unlimited channels and DAM system.

Online help and phone support are also available for all three pricing plans with Standard limited to only two hours phone support per month, Premium with six hours and Enterprise with unlimited hours for phone support. The vendor offers a free trial with an extension option, free setup with an expert, free consultation with their data team and a dedicated account manager.


OneTimePIM is an advanced cloud-based solution designed to help simplify the product information management processes, specifically for mechanical products and electrical supply manufacturers, retailers and wholesalers. For the most part, the product supports everything that is advertised and more.

One of its biggest selling points of this product is the fact that it dedicates itself into centralizing your product information and all the associated media content that comes with it. This makes managing product details across multiple channels easier, less time-consuming and way more efficient.

Product Information Management (PIM) Market Radar

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OneTimePIM Product Overview

  • E-Commerce Connectors

  • Automated Datasheets

  • Spreadsheet view available

  • Digital Asset Management engine included

  • Scheduled exporting to websites, catalogues and more

  • Computed attributes with formulas

  • Permission Settings

  • Dedicated account manager

  • Free setup and training

  • Extended free trial available

Languages Supported: English

OneTimePIM Features

  • API
  • Batch Permissions & Access
  • Brand Management
  • Calendar Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Document Comparison
  • External Integrations
  • File Sharing
  • File Transfer
  • History/Version Control
  • Keyword Tracking
  • Multi-User
  • Notifications
  • Scheduling
  • Third-Party Plugins/Add-Ons
  • Product Catalog
  • SAP Integration
  • Materials Library
  • File Format Conversion
  • Automatic Transcription
  • Dashboards
  • Reports
  • Database Search
  • Downloading
OneTimePIM Pricing

OneTimePIM Pricing Plans


1 server(s) / month
  • 10 Editor Users
  • Unlimited Viewers
  • Free Setup, Training and Support
  • 500GB data storage


1 server(s) / month
  • 30 Editor Users
  • Unlimited Viewers
  • Free Setup, Training and Support
  • 1 TB File Storage


1 server(s) / month
  • Unlimited Editor Users
  • Unlimited Viewers
  • Free Setup, Training and Support

Plans starting from: $1,100.00/month Credit card required: No


Does OneTimePIM integrate with any other apps?

Built-in connectors for Shopify, Magento and WooCommerce. Can be linked via APIs with ERP systems or other e-commerce websites.

What are some applications OneTimePIM is commonly used in tandem with?

ERP, e-commerce websites, Adobe InDesign, Shopify, Magento, WooCommerce

Who are the main user groups of OneTimePIM?

  • Manufacturing companies
  • Retail companies who use e-commerce platforms

Within these companies, eCommerce managers, marketers, data managers, technical staff, managing directors, designers and many more roles require product information.

Does OneTimePIM offer multi-user capability (e.g. teams)?

Yes, user permissions are fully customisable and very granular. You can have 10 'editor' users on our basic plan, but as many viewers so you can add your customers to the PIM and specify which data they have access to.

What is OneTimePIM generally used for?

Organising and managing product data and associated media assets, and then distributing these to e-commerce websites, retailers, catalogues, etc.

What platforms does OneTimePIM support?

Shopify, Magento, WooCommerce.

Does OneTimePIM offer guides, tutorials and or customer support?

Yes, we offer free training as part of the enrolment process and you receive a dedicated account manager to answer any further questions.

Does OneTimePIM offer an API?

Yes, OneTimePIM has an API, which our developers will link to any existing systems you use as part of our free setup process.

OneTimePIM Competitors OneTimePIM Alternatives

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