Kantata Review

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Kantata Reviewed

Editors' Review by the Professional Services Automation (PSA) Software Review Team

Mavenlink is a robust project management solution designed for project-based service providers and businesses, connecting personnel, projects and profits. The platform is best suited for professional services companies and teams looking for an innovative, feature-rich online resource and project management system.

Mavenlink offers a wide variety of services and solutions not just for project management, but also for project accounting, collaboration and resource planning. The software solution combines the great functionality of a professional services automation system with the ease-of-use and intuitiveness offered by a reputable project management platform.

By combining project and resource management, collaboration, resource planning, as well as time tracking and project financials all in a single cohesive platform, Mavenlink users can expect greater business agility, better operational execution and increased financial performance.

With this kind of multifaceted platform, teams will have the ability to launch campaigns faster, more efficiently and predictably and they will be able to manage every aspect of the campaign that matters the most.

The platform organizes and shares all important files related to the project your team is currently working on, all in one location for quick and easy access. One of its more notable features is the Gantt chart, which provides users with great visualization of task assignments and timelines of each individual project.

A drag-and-drop function is available for adding/removing tasks and adjusting project deadlines and durations.

Mavenlink is a project management platform perfectly suited for small to medium-sized businesses and organizations in the professional services industry.

Mavenlink Features

Mavenlink boasts a wide variety of features that many users can appreciate, especially those working in the professional services sector. While it does not have an internal chat feature, the platform offers many of the tools that you would expect from robust project management and collaboration software solutions, including:

project management and planning

Mavenlink utilizes a basic task creation, management and tracking solution that is both simple and intuitive Users can easily set the priority level of any task, use the timeline chart to schedule out the task and keep track of it all the way to completion.

Mavenlink provides online timesheets that are great for keeping track of billable and non-billable hours for invoicing purposes, as well as for tracking project and team progress.

Mavenlink has an excellent resource management and planning solution that makes monitoring and managing team resources easier and more efficient. You can use the tool to keep track of your team’s schedules, workflows and workloads to make sure you are making the most out of every team member’s time and talent as effectively as possible.


Every single aspect of the team and the project they’re working on is displayed neatly on the main dashboard. While the dashboard may not be as customizable as some users prefer, it is easily accessible and quite extensive. It covers a lot of information, including team member availability, task progress, project schedule and an activity feed.

As previously mentioned, Mavenlink does not come with a built-in internal chat function. However, it does feature a comment section on each task that team members and project heads can use to collaborate and discuss.

Mavenlink is designed so that sharing files and documents is effortless, especially for collaboration purposes. You don’t just have the ability to share important files; you may also upload them into the comment section in tasks and into the system’s central storage on the dashboard.

Documentation capabilities

Mavenlink’s tasks section allows you to upload and/or save vital project files and documents. A centralized file storage area is also available under each individual project. This allows team members to find all the relevant documents they need for the project they’re working on, including spreadsheets, PDFs, images and more.

Budget management

With Mavenlink, you will have the ability to measure, track and forecast all your projects’ expenses, billing and invoicing. All of these can be accessed through the platform’s budgeting dashboards and reports.

Mavenlink also offers other useful tools and capabilities that facilitate your project management and collaboration efforts.

These features include email integration, custom branding, QuickBooks integration, Google integration, SSL security, personnel planning, online payment, work-in-progress, task dependencies, utilization reporting, change request and case management, API access, performance analytics, project templates, project/job costing, custom project names, accounts receivable, mobile access and more.

Mavenlink Homepage

Mavenlink Benefits

Mavenlink is a software solution that offers so much more than your typical project management platform. It allows businesses and organizations of different sizes and capabilities to effectively manage the entire lifecycle of their project-based efforts.

Some of those include time and expenses management, messaging and conversations, financial reporting, invoicing and online payments, file management and more.

The following are some of the key advantages you can expect from Mavenlink:

Better team collaboration

When it comes to handling projects and making sure they are completed on time and without issues, the level of collaboration between team members can often make a huge difference.

Mavenlink’s team collaboration feature allows for the highest level of collaboration possible by giving you the ability to assign tasks according to team member availability and skills, monitor project activity and progress, as well as post status updates regarding ongoing or work-in-progress (WIP) projects.

The platform also provides a few integrated tools that enable team members to communicate with each other privately or publicly. User experience is made even more convenient and enjoyable with Google integration.

project management made easier

With Mavenlink’s project management feature, teams and decision-makers will get a comprehensive view from all aspects of current projects. It gives them the ability to compare ongoing projects with previous ones to ensure consistent quality. The Gantt chart then offers clearer and more digestible visualization of the project that can be adjusted or modified in real-time according to the changes made to the project.

Better project organization

Keep your projects well-organized with Mavenlink. The resource management feature allows you to assign specific tasks to each member of your team and then place a rate on each project. It is a simple and more efficient way to manage each individual task assigned to the team.

Project budget tracking

The project accounting feature provides you and your team total control over project expenses and other financial aspects of each project. The tool also enables you to keep track of billable hours or time spent on each task, which then allows you to invoice your clients accordingly and with transparency.

Keep track of industry trends

Mavenlink utilizes advanced business intelligence (BI) features that allow you to see how your organization fares against potential competitors. The tool also provides actionable insights into industry trends and forecasts. Moreover, the software solution will also provide valuable reports with all the important data and numbers front and center.

Mavenlink Pricing

Mavenlink offers four pricing packages to fit the requirements of different organizations and individual users. However, for two of the packages, the vendor did not make the cost of each plan available to the public. You will have to contact the vendor to get the actual cost of each plan.


This package is ideal for teams that are only getting started with basic task management and collaborative processes. The plan comes with team collaboration tools, task management, a price tag of $19 per month and it is good for up to five users. A free trial is available.


This is the best option for teams wanting to create good project plans and keep track of their time expenditure with efficiency and confidence. The package comes with team collaboration tools, a price tag of $39 per month and project management and project accounting capabilities. A free trial is available.


This is the best subscription package for organizations and teams that want to track not just their projects, but billable hours and clients as well, while having the ability to manage resources across multiple projects. It comes with team collaboration tools, project management, project accounting and resource planning solutions. You may contact the vendor directly for a quote.


This is for small and medium-sized businesses (SMBs) and larger organizations that require more robust, enterprise-specific solutions for business intelligence (BI), third-party system integrations and security. The package comes with team collaboration, project management, project accounting, resource planning and business intelligence, along with other features and capabilities.

You may visit the vendor’s official website or contact their sales team directly for a quote and for more information about Mavenlink’s pricing plans.


Mavenlink is a project management platform that offers so much more than project management solutions based on its features and tools. It is a decent option for professional service organizations, especially those in the advertising industry, marketing, IT services, management consulting, public relations, education and embedded services.

If you want to make your projects more manageable or if you wish to transform your team processes by combining various functions like resource management, time tracking, collaboration, project management and project financials, you should check out Mavenlink.

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