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What is FunctionFox?

FunctionFox is the leading provider of simple, online timesheet & project management software for creative professionals & In-House groups. Demo available on our website!

FunctionFox is the leading provider of simple, online timesheets and project management software for creative companies. FunctionFox helps creative professionals manage their work, improve profitability and increase efficiency. With FunctionFox you can manage time, projects and personal. You can compare estimates to actuals, track expenses, schedule meetings, milestones, and use to-do lists. Reporting is simple and accurate and communication with the team and your clients is easy. FunctionFox takes hours off your invoicing and billing process and pays for itself immediately. With free customer support, and affordable pricing– it couldn’t get much easier. Used globally by over 100,000 creative professionals including graphic design, advertising, communications, marketing, multimedia, public relations, and In-House groups.

FunctionFox Awards

FunctionFox currently scores 87/100 in the Time Management category. This is based on user satisfaction (88/100), press buzz (44/100), recent user trends (rising), and other relevant information on FunctionFox gathered from around the web.

The score for this software has improved over the past month. What is this?

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FunctionFox Review

Editors' Review by the Time Management Software Review Team

FunctionFox is a software that helps project managers accurately track time, manage tasks and expenses in relation to projected estimates. It has a clear and concise interface that can be used to generate reports and company-branded invoices, all managed through a customizable dashboard.

Its project management features are designed to help deliver projects on time and within scope by making it simple to track milestones, meetings, to-do lists, deadlines, and timelines. The colourful charts created in this process also allow users to manipulate real-time data to make more sense of what is going on.

FunctionFox seems to be designed with creative people in mind who are likely to find paper timesheets to be a productivity killer. Having to estimate how much time has been spent on a particular task or project is not as straightforward for them as it may be for engineers or programmers, which is where FunctionFox’s time trackers are able to take the lead. For project and client managers, this boost in productivity can potentially translate into happier clients and greater profits.

Core functionality


Users are able to manage their timesheets manually, or start timers for each task as they go along. The timer shows as an active icon in the table below that can be stopped at any time. If you accidentally leave it on, you will receive an email notification after 24 hours asking you to make a correction. Also, project managers are likely to appreciate the option to see/enter ‘decimal hours’ as some are known to do so.

functionfox timesheet screenshot dashboard interface crozdesk

There is also a very useful To-Do List feature that covers issues such as assignment of tasks or ‘actions’ which can be reviewed in an ‘action calendar’ or by producing a customized report.

functionfox timesheet screenshot dashboard interface crozdesk action calendar


Apart from giving an overview of all clients as shown in the screen below, this is also a handy database with all your contacts at the companies you work with. Maintaining this list helps automate reporting and also allows for better team management and communication as part of collaborative projects.

functionfox timesheet screenshot dashboard interface crozdesk client overview


In addition to the ‘action calendar’ that also appears within Timesheets, the Traffic tab leads you to various other calendars that are either specific to users or projects. There is also a ‘group calendar’ that shows activities common to all employees within a particular setup.

functionfox timesheet screenshot dashboard interface crozdesk calendar monthly

‘My Calendar’ is linked to a ‘meeting scheduler’ which is also a great tool that shows you your team’s availability in one window.

functionfox timesheet screenshot dashboard interface crozdesk meeting scheduler


Creating a new invoice is very simple, with a great amount of flexibility in the items you wish to include.

functionfox timesheet screenshot dashboard interface crozdesk invoicing

After entering the details the invoice is created instantly, but almost all the fields are editable for further customization. Additionally, the invoice can be sent to the client or a third-party vendor through the interface, as long as their contact details have been added in the database.

Invoicing can also be used in a similar manner to create formal quotes, tax reports or invoice reports.


Adding a new project is fairly straightforward, with customizable fields for Department and Project Type, and auto-generated fields such as Project Code. The system prompts you to select common tasks in a pop-up window when you try to save a new project.

functionfox timesheet screenshot dashboard interface crozdesk project management add new

The presets contain rates for common tasks such as account management, concept development, design, writing, production etc., so you can ‘Save & Create Estimate’, which is a useful shortcut. However, it is also possible to copy tasks from other open projects, or to use a project template from within the pop-up.

functionfox timesheet screenshot dashboard interface crozdesk project management estimate cost comparison

This leads to a screen with the tasks listed out and editable ‘estimated hours’. If you enter those and hit the ‘save’ button it will give you the project cost with clear breakdowns, which is a great feature for team members working on new proposals. The ‘Compare’ column tracks estimates against actual time logged against a particular task.


Below is the user management section of FunctionFox with different levels of access that you can set on an individual or a group level.

functionfox timesheet screenshot dashboard interface crozdesk access levels user management personnel


There is a healthy diversity of options within reports that can be generated automatically. These can be sorted by client, project, personnel or even task, and customized to a great extent. The screengrab below shows a productivity report sorted by personnel, but you can also see the expanded menu that shows other options such as expense and status reports.

functionfox timesheet screenshot dashboard interface crozdesk productivity report

Other features

FunctionFox does not disappoint when it comes to exporting data. This feature needs to be activated through the More menu. There is also a document sharing feature called ‘Flink’ that is an additional $10/month for 10GB, which gives users the flexibility to work remotely. The ‘CEO Desktop’ section gives an overview of all clients, personnel, project managers, statuses, and timelines. FunctionFox also has a ‘Blogs’ feature activated for users and projects to aid communication between teams and expression, which is also visible via the CEO Desktop.

Price plans

There are three tiers with varying feature levels. Pricing is set per user with a fixed cost for the 1st user. The ‘Premier’ tier includes all ‘Classic’ features and the ‘In-House’ tier includes all ‘Premier’ features. FunctionFox also offer discounts to non-profits and academic institutions.

functionfox timesheet pricing


FunctionFox proves to be a comprehensive cloud-based solution for small and medium as well as large enterprises who wish to manage their clients and projects by tracking time effectively. It also offers timesheets, estimates, scheduling, task assignment and reporting, while covering important areas such as access rights for in-house teams as well as clients and contractors.

Having an overview of retainers is very important for small agencies that can’t afford to go over-budget, whereas large enterprises will find it difficult to get a real-time overview of project status without a tool like FunctionFox. Its capabilities are particularly suited to creative teams, such as those working in advertising, design, marketing, public relations and multimedia.

Time Management Market Radar

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FunctionFox Product Overview

  • Online timesheets and Project Management

  • Time and expense tracking for Clients, projects and Personnel

  • Simple time tracking for creative professionals

  • Track timesheets, manage projects, & pull client, project and personnel reports.

  • Track time and expenses, keep to estimate and easily manage your clients and projects.

  • Leading provider of timesheets, project management, workflow and efficiency

Languages Supported: English

The Stay Creative Series: Time-Tracking

Time-tracking software solutions provide users with control over both task and project management, usually offering the ability to schedule appointments or meetings and increase productivity. This is achieved through features such as reminders and alarms, d.... Published in July 2019.


FunctionFox Features

  • Analytics
  • API
  • Attendance Tracking
  • Batch Permissions & Access
  • Billing/Invoicing
  • Budgeting
  • Calendar Management
  • Contact Management
  • Contact Sharing
  • CRM Integration
  • Customer Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Email Integration
  • Employee Database
  • Expense Tracking
  • External Integrations
  • Forecasting
  • Gantt Charts
  • Google Apps Integration
  • Lead Management
  • Multi-Account
  • Multi-App
  • Multi-User
  • Notifications
  • Project Management
  • Scheduling
  • Task Scheduling/Tracking
  • Third-Party Plugins/Add-Ons
  • Timesheets
  • Travel Management
  • Time Management
  • Resource Management
  • Collaboration Support
  • Software Integration
  • Objectives Tracking
  • Workflow Management
  • Campaign Management
FunctionFox Pricing

FunctionFox Pricing Plans

FunctionFox Classic

per month; each additional user $5 per month
  • Full feature list available on our website

FunctionFox Premier

per month; each additional user $10 per month
  • Full feature list available on our website

FunctionFox In-House

per month; each additional user $20 per month
  • Full feature list available on our website

Plans starting from: $35.00/month Credit card required: No

FunctionFox FAQs

Does FunctionFox offer guides, tutorials and or customer support?

Yes! As more than just a software provider, FunctionFox is committed to being a valuable extension of your business. All account setup, training, and support is free and offered by real FunctionFox employees. We offer personalised one-on-one training, group walk-throughs and team training sessions, as well as unlimited support via telephone and email. We also provide written tutorials, videos, overviews, guides, and more. We're always happy to discuss your timesheet and project management needs to determine if FunctionFox is the right solution for your business.

Does FunctionFox offer an API?

FunctionFox does not currently offer an API.

Does FunctionFox offer multi-user capability (e.g. teams)?

Yes. From 1 user to over 300 users, FunctionFox will grow with your business as it evolves from a handful of users to a thriving global business with multiple locations and unlimited team members around the world! We also provide solutions to providing (and limiting) account access to freelancers and temporary employees.

Does FunctionFox integrate with any other apps?

FunctionFox is a stand-alone, web-based application and does not automatically integrate with other apps. Users can export reports into Excel, or in CSV format to import them into other applications if needed.

What are some applications FunctionFox is commonly used in tandem with?

FunctionFox is commonly used with other office programs such as Microsoft Office (Excel), and replaces other time tracking apps, project tracking templates, and project management whiteboards or paper timesheets.

What platforms does FunctionFox support?

FunctionFox is supported on the following platforms: Chrome, Safari, Internet Explorer, Microsoft Edge, and Firefox. FunctionFox is also supported on your iPhone, iPad, Android, or mobile device.

What is FunctionFox generally used for?

The service we offer will help Creative Professionals track time, as well as manage Clients, Projects, Personnel, and ultimately help overall productivity and profitability. From design concepts to completion, FunctionFox will help keep all of your administrative work in one place allowing you to be more organized and effective. Create Estimates, schedule Meetings and Milestones, set To-Do Lists, utilize Project Request Forms, generate detailed Reports, and more.

Who are the main user groups of FunctionFox?

The main users of FunctionFox are Creative Professionals from Ad agencies, In-House groups, PR companies, Graphic Design firms, and Marketing firms. While our focus is on Creative Companies, we also have many users outside our primary niche including Engineers, Architects, Financial Institutions, Pharmaceutical Companies and Lawyers.

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FunctionFox User Reviews

Average User Rating:
4.4/5 based on 53 user ratings.
Your Rating:
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"Indispensable. The best way I've found to manage time and projects."

// Freelance at P. McGillivray

What do you like about FunctionFox?

FunctionFox is incredibly easy to set up and use, even for timesheet haters like me. As a freelancer, managing time on multiple projects is critical. This program makes estimating new projects, tracking time and expanses, and managing my workflow a cinch. I'm capturing time that I used to forget about, and billing takes a fraction of the time it used to. FunctionFox is web based, too, so I can access it when I'm on the road. Also, FunctionFox provides the best customer service I've experienced in many years - actual people are there to answer questions, fix problems, or talk me through new features. They're friendly, patient, and know the program really well, so I never hesitate to contact them - especially since their customer service is completely free of charge.

What do you dislike about FunctionFox?

If you're looking for a program with every possible bell and whistle, this may not be for you. You can easily export data to other programs, but accounting features aren't built in.

What have you been using it for and what problems did FunctionFox solve?

I've been using FunctionFox to manage all my projects, create estimates, keep workflow flowing, and prepare invoices. It has helped me solve one of my biggest administrative challenges - procrastination. As a one person shop, there's always something more interesting to do than the boring admin tasks associated with opening jobs, tracking progress, completing time sheets and doing the billing. FunctionFox makes all those things so easy that I don't even mind doing the admin. And I love that my average billings are up as a result.

Ease of use
Value for money
Customer service
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