Fluida

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What is Fluida?

Fluida is the mobile by design, cloud-native HR platform for small and medium-sized businesses that simplifies the relationship between companies and employees.

💸 When routine HR tasks take longer than they should, how much money does your business lose with every day that goes by?

🤝 Fluida is the mobile by design, cloud-native HR platform that simplifies routine HR tasks and makes interactions between staff and management effortless.

That sounds cool but what does it mean? Let’s cut through the noise and make things easy, as Fluida always does. The terms “mobile by design” and “cloud-native” mean that Fluida is:

1/ Accessible from any device - Users can log in to Fluida from the app or any browser.

2/ Accessible from any location - Whether your staff is working on-site or remotely, they can complete any of the numerous tasks that Fluida streamlines.

3/ Always display the most up-to-date information - When employees open Fluida, they all have access to the same information because it is all updated in real time. The whole team is always up to speed and nobody asks questions like “Is John sick today?” or “Is it Linda’s turn to work remotely?”. Fluida has all the answers.

🤸 In one word, Fluida is flexible: it adapts to the needs of your company, not the other way around. This flexibility has been programmed into all aspects of the Fluida HR platform.


A FEW CORE FEATURES

Fluida simplifies corporate bureaucracy by streamlining routine HR tasks. Let’s look at a few such tasks.

1/ MANAGING ATTENDANCE & SHIFTS

However you would like to track the attendance of your staff and whatever their shift structure may be, you can do it all with Fluida.

Clocking in technology:

  • If you’re clocking in/out on site, you can do so using 3 different technologies: smartphone Bluetooth and GPS or NFC badges.

  • If you’re clocking in/out remotely, all you need is your smartphone’s GPS. Employees may be allowed to clock in/out from any location or from preconfigured areas.

Features that will make managing attendance & shifts so much easier:

  • View everyone’s shifts in the company calendar, which lets employees check the shifts they have been assigned and know who will be in attendance on any given day.

  • Create templates for weekly or daily shifts and assign them to employees with just a few taps.

  • Add custom shifts and manage shift change requests.

  • Assign flexible shifts to employees who can choose when to complete their work hours.

  • Create customised rules to manage every detail of a shift. Rules such as:

  • Rounding adjustments - Give an employee a time window within which they can clock in.

  • Deferred shifts - Make sure that an employee always completes a shift of a specific duration.

  • Break management - Allow for breaks to take place with or without the need to clock in/out each time.

  • Overtime - Trigger overtime either immediately after an employee’s shift ends or only after a specific amount of time has passed.

2/ MANAGING LEAVE & TIME OFF

A streamlined system to submit, approve/deny and display all requests. It’s the stuff of dreams ... at least for HR managers.

  • Employees can submit requests in just a few taps and include all relevant information.

  • Managers can access all pending requests from a single window wherefrom they can approve or deny them in seconds.

  • When a request is approved, it is automatically added to the company calendar, which lets other employees know who is reachable on any given day.

  • Each employee can view a summary of all the requests they have sent while managers can see all the requests they have received.

📈 Fluida does away with the busywork so you can focus on the valuable work that drives the success of your business.

3/ EXPENSE REPORT MANAGEMENT

Long gone are the days of using Excel templates to create expense reports and sending them via email or carrier pigeon. Fluida streamlines the entire process of filling out an expense report, submitting it, approving it, reimbursing the employee, and even saves all this information, should a company need to review it in the future.

Notable features:

Receipt - Take a picture of the receipt right from the Fluida app

Expense category - When the mileage category is selected, users can include their departure and arrival addresses and the software will automatically calculate the reimbursement based on the distance and the average fuel consumption of an employee’s vehicle.


There are many more features to discover, like the activity summary, company communications, the company directory, the document archive and so much more!

Our team is a multi-cultural ensemble of seasoned industry experts and young professionals who are passionate about technology and love to see what businesses can do when their potential is unleashed.

If you want to say NO to the bureaucratic burden that is holding your business back, book a demo now.


Fluida Product Videos



Fluida currently scores 77/100 in the Attendance Tracking & Time Clock category. This is based on user satisfaction (95/100), press buzz (35/100), recent user trends (falling), and other relevant information on Fluida gathered from around the web.

The score for this software has declined over the past month. What is this?
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Fluida Review

Editors' Review by the Attendance Tracking & Time Clock Software Review Team

Fluida is a mobile-optimized, cloud-native human resources (HR) software solution designed to simplify the personnel management process by streamlining most of the core HR tasks and responsibilities.

Fluida is touted as the cloud-based human resources platform that is primarily designed to be accessible using any type of device and tailored to make the connection between the management and their workforce a much easier and more efficient process. It places great emphasis on the terms “cloud-native” and “mobile by design” in an attempt to convey flexibility. The HR software is designed with a mobile-first approach, making it accessible from any device with internet connectivity. Users can simply log into the platform from the app or any web browser, using their smartphones or any other smart mobile device.

The HR platform successfully combines both the software and the hardware components to help HR departments effectively address the basic challenges and difficulties they regularly face on a daily basis—i.e. the bureaucracies often associated with workforce management—while also building better and more pleasant employee experiences. Fluida allows HR teams to easily set up smart wireless components and devices within the company premises in order to optimize and improve the way they manage and monitor the entire workforce’s time and attendance.

Employees will find it easier and more convenient to log their attendance and work hours by simply connecting to one of Fluida’s Bluetooth beacon devices using their mobile phones. They may also use a PETG badge and scan it against a wall-mounted NFC reader or simply use the GPS tracking technology that’s built into every smartphone nowadays. Employees may also use the mobile app or any web browser to submit leave requests. The system will then automatically send an email and/or mobile notifications to all concerned personnel, such as their managers and co-workers.

Fluida is also designed to help HR professionals manage different types of documents electronically, which includes receipts, payslips, contracts, employee records, etc. Conversely, employees have the option to attach documents to their expense reports, such as photos, receipts and other supporting information. In addition, the HR software allows managers to get verification from employees signaling that they’ve received and read the documents that were sent to them. Basic communication tools are available as well, including the ability to send messages to employees organized in groups.

Fluida Leave Approval

Fluida Features

Fluida’s HR software is a robust and feature-rich workforce management solution. The mobile-optimized human resources platform simplifies the core processes as well as the relationships between the company and its employees with a variety of innovative features and tools. The cloud-based software solution is compliant with GDPR (General Data Protection Regulation) and is accessible through any internet-enabled device via a dedicated app or a web browser. The following are some of its core features and capabilities:

Holidays and leave management

Fluida is equipped with the appropriate tools to help HR managers organize holiday plans for their employees as well as manage leave and sick day requests and reporting. The tool provides a single calendar view of all employee attendance information, updated in real time. This means HR professionals don’t have to scour through a huge amount of emails and messages just to confirm employee attendance as well as approve or deny leave requests.

This calendar and the data that is stored within it are accessible by administrators, HR managers and other authorized personnel. It can be easily sent to other departments as well, such as accounting and payroll for processing payslips. The feature is capable of tracking overtime, which can be done automatically or by authorization. It also supports remote work tracking, giving HR the ability to plan out remote working days and monitor every employee in the company, i.e. it can help keep track of employees working in the office and those who are working from home or on the field.

Smart attendance monitoring and management

Fluida provides a fully integrated employee attendance monitoring and management solution that supports both onsite and remote attendance management through near field communication (NFC), GPS, and Bluetooth. This approach to attendance monitoring and management has effectively rendered traditional employee badges obsolete by simply converting every aspect of the clock in/out process to digital. This strategy has provided HR teams a more versatile system with real-time attendance data.

Clocking in and out, for instance, can be achieved by using smartphones instead of physical badges. The process is quite simple and secure—all the company has to do is position the Fluida Beacon anywhere inside the office to set up the maximum area of coverage within which office personnel’s clock in/out entries will be recorded. For people who don’t own a smartphone, the Fluida Station is available and compatible with conventional NFC badges. The best part is that even when an employee uses their NFC badge, the system can still record their data in real time, which is accessible on a single platform.

Detailed expense reporting

Filing expense reports is part of the HR process. Employees will gather receipts, keep a record of their work-related expenses and at the end of the month submit a detailed report to the HR department for reimbursement. HR personnel, for their part, will review the expense report and process the detailed information on expenses to be reimbursed. All this is easily done through the Fluida HR software. This function is meant to ensure a user-friendly and time-efficient expense reporting process.

In fact, you can choose take a clear photo of a payment receipt, for example, and the system will detect the relevant information in that image and automatically fill in the correct amount and date of the receipt. All that’s left for you to do is submit your claim via the web browser or mobile app and wait for it to be processed by the HR department. You can also view the summary of the entire process directly from the dedicated app.

Fluida Leave Reports

Fluida Benefits

Fluida is a mobile-first, cloud-native employee management platform that simplifies the tasks and processes most HR teams tackle on a daily basis. It helps strengthen the connection between companies and their workforce. This innovative and feature-rich HR software offers several benefits to businesses of all sizes, across different industries.

Innovative attendance management solutions

When implemented properly, Fluida’s combination of software and hardware solutions has the potential to take the employee attendance management process to the next level. Administrators and managers can easily place the Fluida Beacon devices anywhere in the workplace, making sure to maximize the coverage area. These beacons are easy to set up, easy to use and quite affordable, so they’re well-suited even for small businesses and startups.

The Fluida Beacon is a small piece of hardware that transmits signals and data via Bluetooth. They can detect and communicate with any Bluetooth-capable device within their area of coverage. For instance, when an employee’s Bluetooth-enabled smartphone detects and receives the signal being transmitted by the beacon, the app that’s already installed in their mobile phone will automatically trigger specific actions, such as capturing and verifying the employee’s identity and their current location. The system is also capable of detecting and recording time data.

Simple but effective internal communication

Fluida does not only simplify the relationship between the company management and its workers, it also simplifies the all-important internal communications process within the entire organization. For example, the software provides users the ability to easily access, track and update their work hours and schedules from a fully integrated unified calendar. This means managers, administrators and supervisors can instantly identify which employees are currently working onsite and which ones are working remotely from home or on the field. They can also determine, from a single view, which of their employees are on vacation or sick leave.

Creating workflows for approving and/or rejecting time-off requests is also possible within the platform, while vacation and sick leave requests will automatically be sent to the appropriate managers for approval and processing.

Fluida Attendance Clock In

Fluida Pricing

Pricing for Fluida’s HR software solution is based on the number of features that you want to include in your package, ala carte style. The number of features you pick will also dictate your subscription plan/tier, of which there are three, Essential, Standard and Plus. The optional features that are available are attendance management, Smart clock-in/clock-out, expense report, company communication, activity summary, and document management.

Apart from the optional features, there are other features that are always included in every subscription, such as data export, company address book, reports, and customer support via email or chat. The billing for all subscription plans is on a per-user, per-month basis, billed annually.

The Essential plan starts at €1.00 per-user/month and it comes with one optional feature, along with the base features. The Standard package, which comes with up to three features, is priced at €2.50 per-user/month. Fluida Plus starts at €3.50 per-user/month with all six features available. A 15-day free trial is offered by the vendor and you can cancel anytime you want.

Conclusion

Fluida is a flexible, mobile-first, cloud-native HR software solution designed for HR departments and SMBs. It aims to transform the employee management process and make it simpler and more efficient by streamlining most of the routine HR-related tasks and responsibilities. The software saves businesses and organizations a lot of time, money, and effort by turning often clunky and time-intensive processes, such as shift and attendance management, time off and leave management, expense reporting, etc. into tasks that can be easily completed on a smart device, with just a few clicks.

Attendance Tracking & Time Clock Market Radar

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Fluida Product Overview


Languages Supported: English, Italian, Spanish, French

Fluida Features

  • 2-Factor Authentication
  • 360 Degree Feedback
  • Analytics
  • API
  • Application Tracking
  • Attendance Tracking
  • Batch Permissions & Access
  • Big Data
  • Billing/Invoicing
  • Budgeting
  • Calendar Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Employee Database
  • Employee Incentive Management
  • Employee Onboarding
  • Expense Tracking
  • External Integrations
  • Feedback Management
  • Forecasting
  • Multi-Currency
  • Multi-User
  • Notifications
  • Onboarding
  • Password & Access Management
  • Payroll
  • Project Management
  • Scheduling
  • Social-Media Integration
  • Task Scheduling/Tracking
  • Tax Management
  • Timesheets
  • Travel Management
  • Vacation & Absence Calendar
  • Site Access Management
  • Database
  • Time Management
  • Employee Engagement
Fluida Pricing

Fluida Pricing Plans

Essential

$1.10
1 user(s) / month
  • Absences and supporting documentation

  • Overtime
  • Remote Working
  • Company directory
  • Email support
  • Data export
  • Reporting
  • Support via chat

Standard

$3.00
1 user(s) / month
  • Absences and supporting documentation

  • Overtime
  • Remote Working
  • Company directory
  • Email support
  • Data export
  • Reporting
  • Support via chat
  • NFC tablet clock-in/out
  • Bluetooth clock-in/out
  • Remote clock-in/out via GPS

Plus

$4.00
1 user(s) / month
  • Absences and supporting documentation

  • Overtime
  • Remote Working
  • Company directory
  • Email support
  • Data export
  • Reporting
  • Support via chat
  • NFC tablet clock-in/out
  • Bluetooth clock-in/out
  • Remote clock-in/out via GPS

Enterprise

Custom
100 user(s) / month
  • Mobile app customised with your company name, colours and fonts

  • SSO/LDAP integration
  • Access to APIs

Plans starting from: $1.10/month Credit card required: No

Fluida FAQs

Who are the main user groups of Fluida?

HR Departments, Employees, Companies.

Companies that believe in the benefits of digitisation and how, through it, they can save time and money.

What platforms does Fluida support?

Fluida is a cloud-native platform accessible via both desktop browsers and APPs (iOS, Android).
Fully scalable with micro-services infrastructure.

Does Fluida integrate with any other apps?

Fluida "talks" to your business software.
Export data to all the major payroll processing software services and integrate it with external software using Fluida's APIs. A developer portal with complete documentation is also available.

What is Fluida generally used for?

Fluida is a software that turns clunky, routine HR tasks into streamlined workflows that anyone can complete in just a few taps.

Fluida optimises the following HR tasks: timestamping & attendance monitoring, shift management, expense report submission and approval, company communications, activity summaries, sending and archiving important documents (such as IDs, payslips, contracts etc.).

Every business, from restaurants to service agencies, needs to manage its workforce and complete routine HR tasks. That’s why Fluida is for everyone.

Does Fluida offer guides, tutorials and or customer support?

Yes

Does Fluida offer an API?

Yes

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