What is Flex?

Web-based, customizable rental management software. Quoting, Invoicing, Quickbooks TM integration, barcode scanning, warehouse & inventory management, intuitive search & more.

Flex Rental Solutions provides customizable rental and live event management software. No other provider can offer you our flexibility. Only a web browser with Flash plugin is needed. Flex is web-based and works with all common operating systems and browsers.

Warehouse & Inventory Management:

  • Built with real-world warehouse and inventory needs in mind, a dedicated interface is provided for warehouse processes and supports real-time scanning with voice prompts.
  • Flex offers powerful tools for modeling inventory the way you use it, supporting virtual items, racks, kits and road cases.
  • The equipment dashboard shows where gear is at the present time, and availability calculations are integrated with backorders and sub-rentals.

Pull Sheets & Scanning:

  • Multiple users can work from the same pull sheet.
  • Flex works with fixed equipment racks along with racks that change from job to job.
  • Free pick container logic makes it easy to prep cable packages and work boxes.
  • The Flex free scan in feature simplifies returns by enabling gear from multiple jobs to be scanned in simultaneously.

Crew Management:

  • Flex offers search functionality and scheduling of crew members for the overall crew call, crew email communications, and the ability to easily view each crew member’s full schedule. Statuses, workflows, and jobs are all configurable to support your own processes and terminology.

Financial Management:

  • QuickBooks™ Integration is provided to leverage your resources.
  • Flex drag and drop technology enables efficient quote building.

Administrative Functionalities:

  • Flex makes it easy for every user to have unique access through unlimited, customizable user access.
  • Flex integrates with Google Calendar and Facebook events.


  • Monthly subscription pricing for one warehouse and unlimited users starts at a low monthly subscription, with a one-time setup fee of $800.
  • Flex does not lock customers into long-term commitments.
  • Sign up today for a 60-day free trial.

Flex Awards

Flex currently scores 65/100 in the Equipment Rental category. This is based on user satisfaction (56/100), press buzz (39/100), recent user trends (falling), and other relevant information on Flex gathered from around the web.

The score for this software has declined over the past month. What is this?
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Flex Product Overview

Languages Supported: English

Flex Features

  • API
  • Budgeting
  • Calendar Management
  • Contact Management
  • Customer Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Email Integration
  • Expense Tracking
  • External Integrations
  • Forecasting
  • Google Apps Integration
  • Inventory Tracking
  • Multi-Currency
  • Multi-User
  • Notifications
  • Payment Processor
  • Project Management
  • Scheduling
  • Supplier Management
  • Task Scheduling/Tracking
  • Tax Management
  • Third-Party Plugins/Add-Ons
  • Database
  • Product Catalog
  • Shipping Management
  • Order management
  • SAP Integration
  • Resource Management
  • Workflow Management
  • Status Notifications
  • Warehouse Management

Flex FAQs

What platforms does Flex support?

Flex can work in any browser on Mac or PC, though Firefox, Safari and Internet Explorer are recommended. Flex Mobile is built as native iOS for iPad and iPhone.

What are some applications Flex is commonly used in tandem with?


Does Flex offer guides, tutorials and or customer support?

Yes, we have a depth of customer support from hundreds of how-to videos, detailed User Manuals, weekly complimentary Tutorials, Flex in-person and web-based training, and customer support available via phone and email.

Does Flex integrate with any other apps?


Who are the main user groups of Flex?

Pro AV, party organizers, event managers, rentals, staging, corporate events, concert / touring, pyro, theater production

Does Flex offer an API?

The in-development Flex5 product will offer REST APIs for customers to build their own integrations.

Does Flex offer multi-user capability (e.g. teams)?

Yes, Flex pricing is per warehouse location with unlimited users.

What is Flex generally used for?

Flex provides the backbone for our customer's operations, providing an ERP system with features ranging from contact management, quoting, invoicing, inventory management, warehouse management, scan records, reporting, crew management, and more.

Flex Alternatives

Flex Alternatives & Competitors

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