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What is Epicflow?

Epicflow is a powerful solution that makes multi-project environments easy to lead and manage.

Despite the evolution of project management thought, there’s still a feeling in all of us that we’re not there yet. No absolute solution is in sight.

Modeling the complexity of multi-project reality is a challenge. Too many project management tools try to account for all factors. Often, enterprise products overwhelm and don't help.

Tool-less approaches take the other extreme, attempting to simplify but unable to deal with reality that doesn’t fit theory.

There are people with decades of research behind them; people with decades of experience managing multiple projects; people who push calculations to the edge; people who create amazing and intuitive user interactions. But a team that has all of these is hard to find.

Epicflow combines all of the above. It’s a science- and research-based analytical multi-project management tool that performs calculations in real time speeds. It’s beautiful and intuitive. It facilitates meaningful communication among CEOs, managers, and those executing. It allows companies to find harmony in projects and reach goals.

Epicflow helps you answer these questions:
What should I do today?
What task sequence has the highest pressure?
Do I have enough resources to finish my projects on time?
Do I need to hire or train resources?
How much pressure should I apply to achieve peak performance?

Epicflow scored 84/100 in the ERP category. This is based on user satisfaction (90/100), press buzz (32/100), recent user trends (falling), and other relevant information on Epicflow gathered from around the web.

The score for this software has improved over the past month. What is this?

Epicflow Awards

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Epicflow Review

Editors' Review by the ERP Software Review Team

Epicflow is an online management platform. It tracks the tasks you assign to your employees and monitors their progress. This includes the deadlines, the amount of work done, the number of projects they have, and other details. With a predictive statistics engine and data that’s easy to interpret, you can use this software product to plan your projects effectively and improve your work force’s efficiency.

Epicflow features homepage screenshot web based project management software full control visibility capacity resources best techniques reach milestones

Epicflow Features

Epicflow lets you monitor each of your team’s projects. You can monitor their progress as they work on the various tasks on each one. Tasks can be assigned to units based on their position and/or the urgency of the project or task concerned.

Recognizing that most companies experienced variants of the same set of issues, Epicflow created a one-stop solution to cater to the needs of a variety of employee and project management aspects.

Flow Algorithm

The Epicflow focus on improving project completion discovered that work overload, employee performance, and overall project planning are the main causes of delay. To combat this, Epicflow developed the Flow method.

Flow is an algorithm that focuses on the general progress of each task and project. This algorithm checks the overall status of a project, how many are finished, and who is working on what assignment. It then computes and identifies possible choke points in the system. These points are areas that can be potential sources of delay. It can also notify you of these choke points, and tell you what type of delay is going to be caused.

Task and Project Management

One of the application’s main purposes is to help schedule and plan out tasks for your staff. It also lets you view upcoming or overdue tasks, or filter individual projects based on the company and deadline, the employees assigned, and the amount of progress completed. All of this information can be viewed on a dashboard optimized for viewing via a desktop computer or a mobile device.

Each task can be assigned according to the department or a specific employee. These can then be given a corresponding tag or name to make it easier to find. You can assign one user to several projects at a time, or several users to one project simultaneously. Whenever you do this, the program will present you with a variety of possible completion scenarios, including time until completion and overload warnings. You can also create urgency and priority levels for each task.

Once you create these tasks, they appear on a graphical chart that shows how they are progressing. You can use this to see if your employees are working effectively.

There is also a history load chart that can be used to see the prior work performance, capacity, load, and output from previous projects. This can be used to re-evaluate different departments or staff members. You can use this to create charts that show each previous performance according to a timeline.

The future graph chart lets you track each possible outcome from your work plan. You can use this to plan your resources better and find the ideal plan of action. This helps you pinpoint feasible or infeasible milestones, lacking materials or staff members, and mandatory tasks for each project.

Thanks to the graphical chart pipeline, you can predict and assess areas that are likely to cause a bottleneck. These occur due to a lack of either resources, effort, or manpower and could prove disastrous unless resolved. The graph lets you trace when the problems occur and at what point they might occur.

Data Visualization

The Epicflow reporting system lets you analyze any given pair of data efficiently. Any metric or statistic can be recorded and compared with this tool. You can use either the platform’s own reporting system or get other third-party software to do this for you.

When you want to create your report, you can use data from previous sessions and import them into the system. Once gathered, you can graph it in order to check on how your employees are performing. You can also use this individually, and see if they can properly perform tasks you might assign them.

You can also export data. Any data that has been captured can be sent these to various third-party software.


Epicflow is mobile-friendly and can be accessed both on mobile and on a desktop. It is fully mobile responsive and you can easily use this software solution even when traveling. It comes with real-time updating to inform you and your staff members about any changes.

Third-Party Integration

Several third-party software solutions can be integrated into the system. You can add different management platforms to create different work environments or better analysis. These systems include Topdesk, Jira, and MS Project.

Epicflow mobile application homepage screenshot communicate status keep system up to date unlimited access real time updates

Epicflow Benefits

Epicflow stands out thanks to its focus on employee output, performance, and resource planning. Unlike other software, Epicflow considers the actual labor employees funnel into their individual tasks rather than relying on a results-only approach. It keeps track of each individuals progress and charts how much work they have done.

The features to watch for in Epicflow are its overload detection and predictive graphs. The overload detection considers the employee’s previous performance and estimates how many tasks each one can take. This can also help you avoid clogging your workflow and delaying progress in any of your projects.

The predictive graphs similarly consider the employee’s previous performances. This time, it uses the data to predict how much time and labor will be needed to accomplish a task and how much effort the employee would likely exert. This can help you plan the right staff members for certain assignments and can serve as an overall evaluation of your workforce.

Another benefit in Epicflow is its notifications system. It analyzes data and performance to detect any possible problems or issues that may arise. These include details about milestones that may not be accomplished, tasks that are falling behind in daily progress, and upcoming deadlines for different projects. Unlike other systems, Epicflow detects these problems before they occur to give you more time to resolve it.

Epicflow Pricing

Epicflow’s software is an online and cloud-based SaaS with a demo upon request. You can email the company to ask for a free trial for an undisclosed amount of time for either your desktop or your mobile device. If you choose to buy the platform, you need to contact the company to get the price information. This is dependent on the type of business and the size of your organization.

Regardless of what size company or industry you work for, you have access to all the following features:

  • Project pipeline – Build an overview of your company’s projects and progress for each.
  • Data import and export – Save data from previous reports and graphs in an archive. Once retrieved, you can import it to run different reports or export them to other management programs.
  • Multiple users – Several users from your company can be added and assigned to various projects.
  • Multiple projects and tasks – Create and assign several projects and tasks simultaneously. It comes with deadlines and progress tracking.
  • API notifications – The system sends you and your employees notifications such as task changes, overload detection, and choke point detection.
  • Real-time updates – All notifications and changes in the system are updated online and in real time to keep you properly informed anytime and anywhere.
  • Scheduling – Set various deadlines and other important dates for each project such as demonstrations, submissions, and releases.
  • Data visualization Create different charts based on several factors including your employees’ prior performances and workload.
    • History load chart – Part of Data visualization. Previous tasks, performance, capacity, and outputs of employees can be charted to benchmark growth and consistency.
    • Future chart – Part of Data visualization. Data from the history load chart can be used to predict possible outcomes for tasks you assign. This includes progress per day, the likelihood of success, and time until completion.
  • Mobile integration – The platform comes with a mobile version for download. With this, you can stay informed about each task and project anytime, anywhere.


Epicflow is an online project and task management platform. It has several features for managing your resources such as work assignment, employee directory, third-party integration, task scheduling, and deadline settings. Its standout features include an overload detection system, a smart notification system, and predictive graphs. The platform comes with a price upon request. This software product is recommended if your company wants to further streamline work schedules that focus on the daily performance of employees.

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Epicflow Product Overview

  • visualizes multiple projects and milestones

  • presents group performance, capacity, load, and output over time

  • takes control of resource planning

  • predicts the impact of additional projects on existing projects in your pipeline

  • assigns priorities to tasks based on project needs and available resources

  • shows the amount of work for each resource group

  • shows the progress of the resource pool

  • balances resources across groups

Languages Supported: English
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Epicflow Features

  • 2-Factor Authentication
  • Accounts Receivable
  • Analytics
  • API
  • Balance Sheet
  • Batch Permissions & Access
  • Billing/Invoicing
  • Budgeting
  • Calendar Management
  • Contact Management
  • Contact Sharing
  • CRM Integration
  • Customer Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Expense Tracking
  • External Integrations
  • Forecasting
  • Gantt Charts
  • Inventory Tracking
  • Multi-Currency
  • Multi-User
  • Notifications
  • P&L
  • Project Management
  • Scheduling
  • Supplier Management
  • Task Scheduling/Tracking
  • Third-Party Plugins/Add-Ons
  • Travel Management
  • Time Management
  • Resource Management
  • Collaboration Support
  • Process Modeling
  • Form Builder
  • Process Reporting
  • Workflow Management
  • Access Management
  • Reports
Epicflow Pricing

Epicflow Pricing Plans


  • Pipeline with Gantt View and What if analysis
  • Resource Management. Epicflow is very flexible in organizing resource groups in different ways, in order to share/compare functional groups.
  • ‘Best-fit’ resource for open task (and next-best options)
  • Automatically prioritized task list
  • Simulation functionality is available in every aspect of Epicflow
  • Real-Time analysis from macro to micro
  • Epicflow shows the feasibility of the slots planning, timewise and capacity wise.
  • Risks are based on time and capacity constraints, both highlighted on tactical and operational level.
  • 4 levels of risk management.

Plans starting from: $0.00/month Credit card required: No

Epicflow FAQs

Does Epicflow offer multi-user capability (e.g. teams)?

Epicflow offers multi-user capabilities.

What is Epicflow generally used for?

Implementation of Epicflow contributes to:

  • Standardized, scalable, efficient, predictable planning processes;
  • A significant productivity increase;
  • Clear and reliable real-time insight to enable tactical and strategic decision making.

Who are the main user groups of Epicflow?

Epicflow is resource planning software that has been developed to help project management experts and C-level executives run multiple projects simultaneously. The tool perfectly fits the needs of business leaders who want to stay in control of their projects.

Does Epicflow integrate with any other apps?

Can be integrated into MS Project, Primavera, or Jira. We have export and import from CSV or JIRA or other system as well as API from our side for usage.

Does Epicflow offer guides, tutorials and or customer support?

Epicflow representatives offer onsite support, online support, implementation guides, webinars, workshops.

Epicflow offers a training plan where “serious gaming” and simulation go together with the help of qualified consultants.

What platforms does Epicflow support?

Epicflow is a web-based project management solution, so it supports any system with a modern web browser.

Does Epicflow offer an API?

Yes, it offers an API.

What are some applications Epicflow is commonly used in tandem with?

Epicflow can be used in tandem with Jira, MS Project, Primavera, CA Technologies, and Trimergo as a value-added tool that prevents overload, automates re-planning, and sorts out priorities.

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Epicflow User Reviews

Average User Rating:
4.5/5 based on 15 user ratings.
Your Rating:

Sentiment Scale

User Sentiment Map

The sentiment map shows a snapshot of how Crozdesk users have rated Epicflow over time. It shows how existing users see Epicflow with regards to its usefulness, ease of use, value for money and customer service.

Arrow Left Recent Older Arrow Left
Ease of use
Value for money
Customer service
User profile picture

"Great for forecasting and managing resources"

// Head of Content Marketing Department at Serpstat

What do you like about Epicflow?

Modern and Intuitive design, very user-friendly
Integrations with MS Project/Jira
What-if analysis for forecasting
Resource load graphs for tracking productivity

What do you dislike about Epicflow?

Takes time to set up and move to it.
Requires significantly mire data input whic h is them used for forecasting which is is good.
And since this field is supposed to contain 80 characters, here's another sentence.

What have you been using it for and what problems did Epicflow solve?

Project management in a company with shared resources working on multiple projects.

Solving the scheduling issues and making better estimates based on resource load graphs.

Ease of use
Value for money
Customer service
User profile picture

"Better Project and Resource Management in Healthcare Organizations with Epicflow"

// PMO officer at VieCuri Medisch Centrum

What do you like about Epicflow?

As a PMO at a large Dutch medical center network with 3000 employees, 26 projects in progress, and
about 350 projects waiting to start within one to three years, I face project and resource management
challenges every day. MS Project isn’t enough for our complex environment, and we integrated Epicflow
to upgrade this PM system to the multi-project level.

Eicflow’s team supports us at every stage with professional consultancy and fast fixes if needed. The
product is actively developing, and every two weeks they add more functionality to make complex
environments less frustrating.

What do you dislike about Epicflow?

Epicflow has a number of useful features and gives us the ability to see the progress of multiple projects.
It fits very well during meetings and presentations where we have to demonstrate the workflow and
output, but here we’re missing the opportunity to show more than one graph on the same board. The
Epicflow development team is already working on my request and promises to bring historical and future
load graphs to one dashboard in the near future.

What have you been using it for and what problems did Epicflow solve?

Epicflow helps me get our projects to meet the strategic goals of our organization. As medical centers, we
must meet healthcare demands in the Netherlands with budgetary and resource constraints. This
resource management tool helps us work at full capacity, and I can see when there’s a need to add more

Ease of use
Value for money
Customer service
Nov 26, 2018

Reply from Svetlana at Epicflow:

Nancy, thank you very much! We continue working on bringing more power to Epicflow. The development team are planning next sprints with your feedback in mind. Best, Svetlana

User profile picture

" One place for all Jira instances "

// Chief Marketing Officer, Consultant at IAMPM

What do you like about Epicflow?

There is no need to ask busy people about the progress. The pipeline is dynamic and always up to date. It’s easy to work and keep as much control as possible. No need to replace Jira, just add value to it with Epicflow.

What do you dislike about Epicflow?

Additional tools come with additional rules. So you should educate your team and your clients.

What have you been using it for and what problems did Epicflow solve?

If you have problems with prioritization for multiple teams, overload and overhead, it might help you very much.

Ease of use
Value for money
Customer service
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