Todoist is a project management software intended for small and medium-sized businesses. It helps make various tasks easier and simpler to accomplish, particularly in terms of prioritizing, visualizing and organization. It is used by teams, organizations and individuals that/who want to collaborate seamlessly and come up with more efficient project results.
Todoist Features
Todoist is an all-in-one project management solution. It incorporates multiple tasks essential for the success of any project. It’s also user-friendly and simple to use, so any type of user will find it easy to create or manage tasks on Todoist.
Depending on the kind of device a team or individual uses, creating a task can be as simple as a tap or a click. Once the task is added, it can be categorized into a list. Since there are different tasks, various lists will be created. For instance, there can be a list for food suppliers, one for party favors and a third one for entertainment providers if the project is a celebration of some sort.
Its bevy of features makes Todoist one of the most useful and complete software for task management. The first one worth mentioning is its ability to input or add natural language, which is not common to other project management solutions. So, for example, if a team member types or enters “in one month,” Todoist will automatically pick it up, determine the exact date and record it so it becomes a recurring task.
Collaboration is a major thing for Todoist, so users can easily invite other users to work on a project with them. As such, anyone who joins the team can add and monitor tasks. This feature likewise gives users the freedom to assign or create tasks for other team members of the project. This results in improved efficiency, better organization and positive project outcomes.
Todoist seamlessly integrates essential processes and actions. Aside from helping users organize and prioritize the right tasks, the software also has a feature that allows teams or individuals to add subprojects into projects. In addition, it has Outlook and Gmail plugins so emails can be conveniently turned into tasks. The emails come with a link that leads to the original message, which users can then utilize so they can enter whatever new task they have and add that to their list. This is ideal for those who prefer receiving instructions and assignments via electronic mail.
Likewise, Todoist integrates with several third-party applications, the most popular of which are Toggl, Dropbox and Google Drive. They are, however, available only to paid users.
Another useful feature is a unique to-do list, one that can be viewed in ways that suit the user’s preference. This makes it easy to track tasks as they’re usually categorized according to which ones are due tomorrow or today or in the next three days, and even which ones are long overdue.
The software also has features that help teams and individuals share lists—shopping lists, to-do lists and other such types of lists.
Templates are also an integral part of the Todoist project management solution. There are templates that suit every project, every goal. Some of these templates are the Meeting Agenda, Product Roadmap, Development Workflow and Social Media Calendar, among others. Apart from the templates, Todoist also has more or less 60 integrations.
For those who opt for the Premium subscription plan, there are additional features to enjoy. Some examples are tags or labels, reminders and file uploads and comments that can be added to tasks and shared in real-time to other team members. Business accounts, on the other hand, have access to special features like login tracking, priority support and billing process in addition to centralized user management.
Todoist is the ideal task management solution because it somewhat monitors users and their projects. This way, teams (and individuals) can easily follow and picture their progress. This helps create trends—or a routine—that can lead to better performance and, eventually, the fulfillment of goals. Todoist Karma is a feature that assigns points to users who follow through their goals and complete tasks. Users with high Karma levels are called Masters—and it’s a good way of keeping them motivated to reach project completion.
Todoist’s drag-and-drop feature plus its availability in a variety of platforms—iOS, Windows, Android and MacOS—makes it an excellent choice for any project or task management team.
Todoist Benefits
Todoist is a freemium software that’s compatible with multiple devices and platforms.
Although it offers premium or paid options, Todoist is a freemium solution. It’s a practical choice for many businesses; especially for those it serves the most use—the small and medium-sized ones. However, even if it’s free, it offers many benefits, including compatibility with multiple devices and platforms.
Mobile Access
Todoist is available on-premise and on the cloud. As such, anywhere where there is an internet connection, the Todoist project management solution can be accessed. This makes it easier for teams to collaborate even when they are working out of the office. Whether they are out on a trip, meeting with a colleague or out on an errand, all they need to do is log in to their task management solution and they can access all the information they need in real-time. Team members can even work from home, which is a very convenient option for many nowadays.
User-friendly
Todoist has a drag-and-drop feature, an easy-to-use interface, templates users can choose from and a variety of other features that make it user-friendly. So, anyone from the team can use it without having to go through a crash course on managing high-tech software.
Encourages prioritization
Task management software has features that help users identify and focus on their most important tasks. So, coordinating with other team members and meeting deadlines will be easier. It will likewise be more convenient for teams to manage their tasks and their time.
Improves efficiency and increases productivity
Since tasks are conveniently delegated, the chances of giving the job to the right person are higher and as a result, efficiency is greatly improved. Manual mistakes are also lessened or eliminated. This paves the way for an increase in productivity—because teams now work better and produce more results on time and even ahead of time.
Encourages collaboration and communication
As mentioned earlier, collaboration is a major aspect of Todoist—and task management in general. Teams, individual workers and organizations work together in a central system that allows them to communicate with one another without having to do so face to face. This communication process also connects users to clients.
Collaboration also means an easier way of sharing files and documents.
Todoist Pricing
There are three price plans for Todoist.
For Basic or beginner accounts, Todoist is free of charge. This package is good for five people for every project and can support a maximum of 80 projects.
For Premium professionals working with more than 20 people for every project, for a maximum of 300 active projects, a Premium personal account is the ideal option. This plan is worth $3 per month for every user (annual billing).
The Business Plan, which is good for 50 users for every project (maximum of 500 active projects), is worth $5 for every person per month (annual billing). Monthly billing is available for $6 per month. Additional functionalities come with the plan such as a billing team, administrator roles and primary support.
Conclusion
Todoist Task management software is the ideal solution for businesses—small and medium-sized ones—that seek to improve efficiency and performance, increase productivity and create a seamless working environment.
With everything in place, it’s not only the business that benefits but the clients as well. Projects will be completed on time (or even ahead of schedule), communication will be better and business-client relationships will be improved.
