Total Office Manager

What is Total Office Manager?

"Total Office Manager® award-winning service management software. Hosted and on premise. With accounting, payroll, job costing, CRM, scheduling, GPS, caller id, & sales lead."

Total Office Manager® is an award-winning complete service management software program that does it all. Built by contractors for contractors. We offer both a hosted and on-premises version. With accounting, Certified Payroll for Contractors and HVAC Companies, job costing, CRM, scheduling, GPS tracking, integrated caller id, marketing, sales lead management, powerful Field Service Management App, dashboards, mapping, document management, and customized electronic forms, this is the COMPLETE package. We can even migrate your QuickBooks® financial transactions.

Total Office Manager scored 62/100 in the Field Service Management (FSM) category. This is based on press buzz (35/100), recent user trends (falling), and other relevant information on Total Office Manager gathered from around the web.

The score for this service has improved over the past month. What is this?

  • Total Office Manager
  • Total Office Manager
  • Total Office Manager
  • Total Office Manager
  • Total Office Manager

Total Office Manager Product Overview

  • Enterprise Level Accounting

  • Schedule Board Mapping

  • Dispatching & Work Orders

  • Advanced Inventory System

  • Certified Multi-State Payroll

  • Sales Lead Tracker

  • Complete & Extensive Customer History

  • Mobile Management System

  • Customized Form Builder

Languages: English
Software Buyer Guide 2019

Field Service Management (FSM) Software Buyer Guide 2019

Product recommendations, vendor rankings, market overview and tips on how to select Field Service Management (FSM) software for business. Published in March 2019.

Supporting sales agents, field workers and fleet managers, field service management software is all about optimizing routing and effective fleet use. With features such as automatic territory management, map visualization, calendar management and appointmen...


Total Office Manager Features

  • 2-Factor Authentication
  • Accounts Payable
  • Accounts Receivable
  • API
  • Application Tracking
  • Attendance Tracking
  • Balance Sheet
  • Billing/Invoicing
  • Budgeting
  • Calendar Management
  • Contact Management
  • Contact Sharing
  • CRM Integration
  • Customer Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Email Integration
  • Employee Database
  • Employee Incentive Management
  • Expense Tracking
  • External Integrations
  • Feedback Management
  • File Sharing
  • File Transfer
  • Forecasting
  • General Account Ledger
  • Google Apps Integration
  • Inventory Tracking
  • Lead Management
  • Lead Scoring
  • Marketing Automation
  • Multi-Currency
  • Multi-User
  • Notifications
  • Onboarding
  • P&L
  • Payroll
  • Project Management
  • Scheduling
  • Social-Media Integration
  • Supplier Management
  • Task Scheduling/Tracking
  • Tax Management
  • Third-Party Plugins/Add-Ons
  • Timesheets
  • Travel Management
  • Vacation Calendar
  • Product Catalog
  • Call Tracking
  • Click-to-Dial
  • Shipping Management
  • Order management
  • BitCoin
  • PayPal
  • Stripe
  • SAP Integration
  • Route Optimization
  • Sales Automation
  • Customer Service
Compare Pricing

Total Office Manager Pricing Plans


1 user(s) / month
  • 24 month contract
  • $2000 Down
  • Unlimited Users

Plans starting from: $1,476.49/month Credit card required: No

Total Office Manager FAQs

Does Total Office Manager offer multi-user capability (e.g. teams)?


What are some applications Total Office Manager is commonly used in tandem with?

Works with Excel and Word.

Does Total Office Manager integrate with any other apps?

Does not need 3rd Party Accounting Apps.

Does Total Office Manager offer an API?


What platforms does Total Office Manager support?

Mac and PC.

Does Total Office Manager offer guides, tutorials and or customer support?


What is Total Office Manager generally used for?

Fully Integrated
One software program that handles everything from accounting and payroll to dispatching, service agreements, job costing and more. One software program and one database stops double entry and improves your reporting capability.

Add Records on the Fly
Selection lists allow you to “Add New” without exiting the form.

Multiple Companies and DBA
Manage multiple companies and create an unlimited number if DBA’s (doing business as). This is handy for those of you who have multiple company divisions.

Run Multiple Instances
You can open the software multiple times on the same computer. This makes it easier to multitask. Imagine working on payroll in one instance and dispatching on the other instance.

User Defined Fields
Create your own data entry fields and add them to various forms.

Keyboard Friendly
We know some of you prefer a keyboard to a mouse so we have worked hard to provide plenty of keyboard shortcuts and provide a finely tuned tab order. This will make data entry must faster.

Three Click Rule
Our founder was a contractor. He has a strict rule for our programmers to live by. All common or important information should be no more than three mouse clicks away. Information must also be easy for a contractor/owner to find (not just their office staff). You will find that to be true throughout Total Office Manager.

Smart Lists™
Create custom content lists from almost any database table. This feature is perfect for creating truck stock lists, phone call lists, or any other list of data that needs special attention.

Zip Code Database
Enter a zip code and the system automatically populates the city, state, county, and country. This database can be updated by the user. This will increase mailing address accuracy and reduce time entering records.

Required Data Entry Fields
Certain fields within selected forms can be set to be required. In other words, the user will be forced to enter information into those fields before they are allowed to continue.

Who are the main user groups of Total Office Manager?

  • HVAC Contractors
  • Electrical Contractors
  • Plumbing Contractors
  • Roofing
  • Refrigeration
  • Landscaping
  • Security
  • Safe & Lock
  • Door Installation
  • Hardwood Flooring
  • Water Wells
  • Petroleum Equipment
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