What is Virtual Data Room?

"iDeals Virtual Data Room is a perfect solution for any company that is looking for the right platform for secure file sharing and collaboration during due diligence process. "

iDeals Virtual Data Room is an industry-leading software designed for SMEs, SMBs, large enterprises and startups to securely manage documents and collaborate. It is often used for M&A, IPOs, capital raising and corporate reporting. iDeals Virtual Data Room includes unique features for secure file viewing and sharing, preventing sensitive information from being compromised. The platform is available as cloud solution and on-premise.


Virtual Data Room scored 92/100 in the Cyber & Data Security category. This is based on user satisfaction (97/100), press buzz (45/100), recent user trends (rising), and other relevant information on Virtual Data Room gathered from around the web.

The score for this service has declined over the past month. What is this?

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Virtual Data Room Product Overview


Languages: English, Irish, Norwegian, Vietnamese, Turkish, Latin, Chinese, Russian, Spanish, Czech, German, Italian, Dutch, Thai, Portuguese, Japanese, French

Virtual Data Room Features

  • 2-Factor Authentication
  • Anti-Virus
  • API
  • Batch Permissions & Access
  • Calendar Management
  • Chat
  • Contact Management
  • Contact Sharing
  • Dashboard
  • Data Export
  • Data Import
  • Document Comparison
  • Email Integration
  • External Integrations
  • File Sharing
  • File Transfer
  • Firewall
  • Gantt Charts
  • Google Apps Integration
  • History/Version Control
  • Multi-User
  • Notifications
  • Password & Access Management
  • Project Management
  • Scheduling
  • Task Scheduling/Tracking

Virtual Data Room FAQs

Does Virtual Data Room offer an API?

Yes

Does Virtual Data Room offer multi-user capability (e.g. teams)?

Yes

Does Virtual Data Room offer guides, tutorials and or customer support?

It includes customer support and live 1-on-1 demo on request

What is Virtual Data Room generally used for?

It is generally used for M&A, IPOs, capital raising, biotech licensing, board communications and corporate reporting.

Who are the main user groups of Virtual Data Room?

They are companies of all sizes from corporate finance, legal, real estate, construction, biotech, energy, IT and infrastructure industries.

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Virtual Data Room User Reviews

Average User Rating:
4.83/5 based on 18 user ratings.
Your Rating:
User profile picture

Very good tool


What do you like about Virtual Data Room?

(1) Recognizes many file formats (2) Fast online viewing (3) Quite a few branding options (4) Easy to order disk with content

What do you dislike about Virtual Data Room?

(1) User invitation, took us some time to figure out (2) Q&A section not very clear who can communicate there

What have you been using it for and what problems did Virtual Data Room solve?

Been using IDEALS for a few of the projects and it proved to be as simple as their website promised and had useful functions too. My colleagues and business partners were very satisfied.

I recommend the product and hope that the company will improve some functions with time.


Usefulness
5/5
Ease of use
4/5
Value for money
5/5
Customer service
5/5
User profile picture

Powerful features under the hood

// Liepājas at Liepājas kafijas fabrika

What do you like about Virtual Data Room?

Great support! They don't put you on hold at all, the questions are answered and the staff can even guide you through the process. It was a big help given the urgency of our project.

What do you dislike about Virtual Data Room?

Didn't notice any. Maybe some useful features went unnoticed, but we had everything we wanted from the tool.

What have you been using it for and what problems did Virtual Data Room solve?

Our company first selected another provider, but then we had to switch because of a critical feature which was missing there. So I was in a bit of a rush during the data room set up. To my surprise, the uploading didn't take much of my time and energy. I just dropped my structure into the uploading screen, and in some 10-15 minutes all my documents were in the data room and in their respective directories. Importing user list was more complicated, I had to create the groups first. But afterwards, the bulk inviting worked just fine


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

Simple platform to set up and manage

// Senior acc at Oliver Schrott Kommunikation (OSK)

What do you like about Virtual Data Room?

Very user-friendly and straightforward. I didn't need to teach my colleagues how to use it or answer any questions from my users as to how this or that is done

What do you dislike about Virtual Data Room?

I was under the impression that the data room would close automatically upon the end of the primary term, so my accounting team got a few extra invoices before we finally closed the project (can be done in the VDR itself, but we were not aware).

What have you been using it for and what problems did Virtual Data Room solve?

We were running a small deal, and at one point my colleague overtook the data room management. He isn't a computer person but didn't have to be as iDeals rooms are super easy to use. It took some time to understand and tweak the Q&A settings, but once that was taken care of we didn't have much work to do


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

Efficient tool to support complex corporate deals

// Manager at Генезис

What do you like about Virtual Data Room?

That was first time we used iDeals in our company and definitely will use it again. Program is very simple for understanding as user interface is both efficient and simple, cool that there are different languages. The customer support is helpful and assisted me with some little issues that I had. I liked security settings which provide the high level of protection of confidential materials.

What do you dislike about Virtual Data Room?

We used a couple of platforms before iDeals, and are very happy with our choice so far.


Usefulness
5/5
Ease of use
5/5
Value for money
4/5
Customer service
5/5
User profile picture

Useful feature to manage due diligence processes

// Legal Officer at Генезис

What do you like about Virtual Data Room?

It is common that parties participating in due diligence processes are located in different places. iDeals makes it possible for us to efficiently organize all work with documents in a secure way. The most I liked is various security settings, for example, the ability to set up a password and SMS code for user`s access, to secure documents from copying over Fence view, which creates a physical block. This is very valuable for people who work with have high-level confidential information. iDeals also offer the ability to choose the exact permissions you grant to users, which is a very helpful tool for handling work with documents.

What do you dislike about Virtual Data Room?

In overall, the expectations and needs are totally fulfilled. So far, would be nice to have more colors in customisation.

What have you been using it for and what problems did Virtual Data Room solve?

Used iDeals for due diligence on investment deal, it helped us greatly to manage our deal processes faster and more efficiently


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

Some of the invitations were not delivered

// Product Owner at Big Blue Bubble

What do you like about Virtual Data Room?

iDeals support answered my call and quickly sent me the instructions. Overall impression is good.

What do you dislike about Virtual Data Room?

It's one of the main features that didn't work for some of my users, but they prommised to help.

What have you been using it for and what problems did Virtual Data Room solve?

Our project was going well until I reached out to a couple of buyers and found out the invitations to my data room never made it to their inbox. I didn't know about corporate restrictions which could block some emails, and frankly speaking, I expected that VDR providers would take care of it. I had to ask them to turn to their IT guys as there's no option to send direct links, only invite via the interface.


Usefulness
4/5
Ease of use
3/5
Value for money
4/5
Customer service
5/5
User profile picture

Good overall, but reports were not convenient enough

// Customer Relations Coordinator at Brainlab

What do you like about Virtual Data Room?

The platform is pretty straightforward for the first time user. I had no difficulties with the interface or other features. The thing I had to struggle with was reports section. The statistical reports were of little use as there were mostly numbers without any graphic images. So, I had a hard time tracking who was most interested in buying the company and had to export the main report to analyze it in excel.

What do you dislike about Virtual Data Room?

If not for the reports I would give it a 5, but for now, the whole section needs to be revisited as I had to spend more time on it.


Usefulness
5/5
Ease of use
3/5
Value for money
5/5
Customer service
5/5
User profile picture

A deal well managed

// Manager Sales at Crane Carrier Company

What do you like about Virtual Data Room?

We picked iDeals to orchestrate our project and were very happy with the results. The project went hassle-free thanks to the thought-through interface. After some point, all we had to do was monitoring the reports and answering the questions from potential bidders

What do you dislike about Virtual Data Room?

We reviewed a couple of platforms and are very happy with our choice. Compared to its competitors, iDeals has a reasonable pricing structure and a substantial package of components to run different types of projects.

What have you been using it for and what problems did Virtual Data Room solve?

Special thank you note goes to the UX team for smooth user experience.


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

A deal well managed

// Manager Project at URBI

What do you like about Virtual Data Room?

We picked iDeals to orchestrate our project and were very happy with the results. The project went hassle-free thanks to the thought-through interface. After some point, all we had to do was monitoring the reports and answering the questions from potential bidders.

What do you dislike about Virtual Data Room?

We reviewed a couple of platforms and are very happy with our choice. Compared to its competitors, iDeals has a reasonable pricing structure and a substantial package of components to run different types of projects.

What have you been using it for and what problems did Virtual Data Room solve?

Special thank you note goes to the UX team for smooth user experience.


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

Fantastic tool with flexible pricing options

// Customer Advisor at Grupo Intercom

What do you like about Virtual Data Room?

We've run multiple deals with the provider, and every time our sales manager showed great flexibility when it came to pricing. Our clients are mostly small-to-medium businesses, so it was crucial when choosing the platform to host their deals. We could easily build up on the Basic plan adding extra features as per each project's requirement.

What do you dislike about Virtual Data Room?

The help section could be improved by adding some videos for the most critical chapters like populating the data room or sharing the information.

What have you been using it for and what problems did Virtual Data Room solve?

On the whole, we know who to reach out to when we have our next client asking for an affordable tool to host the deal.


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

The most affordable solution out there!

// Manager Business Development at Codan Limited

What do you like about Virtual Data Room?

Being a small business puts its limitations to the budget, but we were still hoping to find a reliable platform with the essential package of features for our deal. iDeals were one of the contenders who's won our project in the end due to their well-built interface for a reasonable price. The platform had it all covered with their simplicity and a world-class support team.

What do you dislike about Virtual Data Room?

I would have really liked the possibility for some of the users to be in multiple groups, but overall my colleagues and I were delighted.

What have you been using it for and what problems did Virtual Data Room solve?

We never looked back and will use iDeals for all the future projects.


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

The easiest software to use

// Customer Relations Officer at CaixaBank

What do you like about Virtual Data Room?

iDeals saved us a lot of time since their support guys were able to create the folder structure from an Excel file we provided. This helped us to populate the VDR in a fast and ordered fashion. What I also liked is the comprehensive reports section which allowed me to see the most interested bidders.

What do you dislike about Virtual Data Room?

I think reports could be more graphical, but then the number of details for each action makes up for that for the time being.

What have you been using it for and what problems did Virtual Data Room solve?

I for sure would pick iDeals for our future deals.


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

Thank you a lot for the excellent services

// Sales and Marketing Manager at Fondiaria-Sai

What do you like about Virtual Data Room?

Really easey-to-use and very friendly support. We will come back to iDeals VDR in future deals. First attempt to use a new operator was great and improved.

What do you dislike about Virtual Data Room?

Not so much ways to castomize interface and some modules, but we hope that in future versions iDeals will add this functionality in Pro version.

What have you been using it for and what problems did Virtual Data Room solve?

We were testing iDeals as a new provider for our deals and it gained best results among other providers. All participants were satisfied


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

Simple yet powerful platform

// Account Manager at Allianz

What do you like about Virtual Data Room?

iDeals platform served us very well. What we enjoyed the most was a simple drag and drop of the entire document structure prepared in advance on our PC into the data room. We didn't have to do the double work of replicating the folders and then placing all the numerous files into their right place.

What do you dislike about Virtual Data Room?

A couple of our users did not receive invitation letters due to some mail filtering systems, but their support guys resolved the matter in no time.

What have you been using it for and what problems did Virtual Data Room solve?

All in all, iDeals was of great help in sharing our confidential information during our M&A deal. We shall definitely come back for the future projects.


Usefulness
4/5
Ease of use
5/5
Value for money
4/5
Customer service
5/5
User profile picture

High quality product for daily banking activity

// Finance Administrator at PKO Bank Polski

What do you like about Virtual Data Room?

iDeals provides the best quality of virtual data room services in Europe and some great features that I haven’t been able to find in any other similar products yet.

What do you dislike about Virtual Data Room?

iDeals is slightly more expensive than I would expect but, I guess, this is that kind of situation where you have to be ready to pay a little bit more in order to get high quality product.

What have you been using it for and what problems did Virtual Data Room solve?

Used it for due diligence on investment deals and financial reporting. Overall, have to admit, I would rather go with iDeals again rather than hire a local data room provider.


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

Recomend to youe business

// Corporate Development Associate at Bouygues Construction

What do you like about Virtual Data Room?

The user interface is really good: the fact that it's available in French is also one of the reasons why we have decided to go with iDeals. The customer support is really helpful and assisted me with some little issues that I had had.

What do you dislike about Virtual Data Room?

The pre-established data room index was a bit confusing sometimes and did not always fit quite well so I had to ask for assistance. And that is another thing that can be improved – possibility to make changes to data room index without relying on customer support.

What have you been using it for and what problems did Virtual Data Room solve?

This was my first experience of using virtual data room and I’ll definitely be happy to recommend iDeals for any France-based businesses.


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

Perfect for SMB

// Accounting Staff at Merck

What do you like about Virtual Data Room?

- Good investment for money, considering the amount you spend on it;
- Some reporting features are very useful;
- Quick upload;

What do you dislike about Virtual Data Room?

It would be great to have a possibility to upload and view some specific DICOM files in PDF format in a virtual data room; some additional functionality for Intellectual Portfolio Management would be also very useful. I also felt the lack of some customization features; the number of colors to choose is quite limited.

What have you been using it for and what problems did Virtual Data Room solve?

What do you dislike about iDeals Virtual Data Room?


Usefulness
5/5
Ease of use
5/5
Value for money
5/5
Customer service
5/5
User profile picture

Tried iDeals several times and going to use it again

// Sales Specialist at ACCIONA

What do you like about Virtual Data Room?

- Very fast on mobile
- No skills requied, very simple for understanding
- User-friendly interface, good design
- Average market price
- Great scrupulous level of customization
- Bulk uploading

What do you dislike about Virtual Data Room?

There is still features issue, but you can handle it with support or update your subscription plan.

What have you been using it for and what problems did Virtual Data Room solve?

Data room for huge data with limit acces of every involved person.


Usefulness
5/5
Ease of use
5/5
Value for money
4/5
Customer service
5/5
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