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About When I Work

When I Work is the easiest way for businesses to schedule and communicate with their hourly employees. Put the schedule and time clock in everyone's pocket. Schedule on-the-go with free apps for iPhone and Android. Save yourself time and money with simple employee scheduling tools. When I Work is helping over 100,000 businesses schedule over 1 million people around the world. When I Work is free for up to 75 employees, and flexible plans start at $1.50/month.

About PARiM

PARiM's cloud-based, workforce management software solution combines easy to use functionality with great agility, flexibility and the ability to tailor the system for your organization.

You can manage both staff and subcontractors. The system allows you to schedule or rota staff by site or event. It tracks and manages employee information, holidays & absences, certificates & training, visa & passport information and expiry, company assets (e.g uniforms ), etc.

About CakeHR

CakeHR is an award-winning Human Resource management solution that focuses on simplicity.

It cuts HR overheads and is one of the most highly recommended suites for SMEs.

CakeHR brings a lot to the table. It has a user-friendly interface and easy navigation which together boost adoption. Further CakeHR couples 360 feedback, goal tracking and expense overviews with employee scheduling.

CakeHR directly reduces email back and forth and increases organizational clarity with the roles Directory and visual hierarchy charts.

Employees can also manage their leaves and tasks on the go with Android and iOS applications.

DIFFERENTIATORS:

  1. Easy to use
  2. Very graphic
  3. Great to navigate
  4. There's a mobile app (iOS & Android)
  5. Feature set that will meet your needs
  6. Award-winning software and HR blog

Features

  • 360 Degree Feedback
  • API
  • Application Tracking
  • Attendance Tracking
  • Batch Permissions & Access
  • Calendar Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Employee Database
  • Employee Incentive Management
  • Employee Onboarding
  • External Integrations
  • Feedback Management
  • Forecasting
  • Gantt Charts
  • Multi-User
  • Notifications
  • Onboarding
  • Project Management
  • Scheduling
  • Task Scheduling/Tracking
  • Timesheets
  • Travel Management
  • Vacation Calendar
  • Time Management

Features

  • 2-Factor Authentication
  • 360 Degree Feedback
  • API
  • Application Tracking
  • Attendance Tracking
  • Batch Permissions & Access
  • Budgeting
  • Calendar Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Employee Database
  • Employee Incentive Management
  • Employee Onboarding
  • Expense Tracking
  • External Integrations
  • Feedback Management
  • Forecasting
  • Multi-User
  • Notifications
  • Onboarding
  • Payroll
  • Project Management
  • Scheduling
  • Timesheets
  • Travel Management
  • Vacation Calendar
  • Time Management
  • Employee Engagement

Features

  • 2-Factor Authentication
  • 360 Degree Feedback
  • API
  • Attendance Tracking
  • Batch Permissions & Access
  • Budgeting
  • Calendar Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Employee Database
  • Employee Incentive Management
  • Employee Onboarding
  • Expense Tracking
  • External Integrations
  • Feedback Management
  • Forecasting
  • Multi-User
  • Notifications
  • Payroll
  • Project Management
  • Scheduling
  • Timesheets
  • Travel Management
  • Vacation Calendar
  • Employee Engagement

Summary

  • Save time on employee scheduling and attendance

  • Send employees instant schedule updates

  • Reduce employee no-shows and improve accountability

  • Handle schedule changes with ease

  • Run your workplace from your pocket with time clock and scheduling apps

Summary

  • Track Certificate Expiry

  • Shift & Rota Planning

  • Tracks Employee Details

  • Manage Holidays & Absences

  • Record & Track Company Assets

  • Multi User

  • Absence Tracking and Vacation Calendar

  • Employee Database

  • Extensive Reporting inc Payroll, Timesheets, Absences, Problems, Revenue

  • Bulk Import for Staff, Sites/Locations and if applicable Clients

Summary

  • Self-service & Leave management

  • Scheduling & Timesheets

  • Performance Management

  • Onboarding & Offboarding

  • Employee Directory & Database

  • Asset Management

  • Expenses Management

  • Reports & Analytics

Pricing

Attendance Pro

$1.50
1 user(s) / month
Included in plan:
  • All Free Features
  • Mobile GPS clocking
  • Mobile geo-fence
  • Early clock in prevention
  • Timesheet export within a custom date range
  • Automatically deduct unpaid breaks

Scheduling Free

Free
Included in plan:
  • Schedule up to 10 days in advance
  • Team member availability
  • OpenShifts
  • Shift confirmation
  • Shift templates
  • Schedule templates
  • Shift swaps and drops
  • Schedule annotations
  • WorkChat 1-on-1 and group messaging
  • Time off requests

Scheduling Basic

$1.50
1 user(s) / month
Included in plan:
  • Schedule more than 10 days in advance
  • View past schedules
  • Repeating shifts
  • Multiple schedules
  • Job sites
  • Month view on the Scheduler
  • Text message notifications
  • TeamTxt

Attendance Free

Free
Included in plan:
  • Timesheets
  • Time Tracker
  • Timesheet export within a pay period
  • Payroll summary export
  • Time clock terminal clocking
  • Personal computer clocking
  • Integrations with payroll processors

Pricing

Compact

$64.00
for up to 250 users
Included in plan:
  • 250 users
  • 2000 scheduled hours
  • 100 shift patterns
  • 5 work and rest time rules
  • 5 cancellation reasons and tracking
  • SMS and email notifications
  • Free mobile apps
  • Shift reminders
  • Availability management
  • Shift application process
  • Unlimited admin accounts
  • 25 departments
  • 5 people classifications
  • Configurable people list
  • Staff invitation and registration
  • Document management
  • Birthday and work anniversary reminders
  • Qualification and certificate tracking
  • Holiday calendar
  • Custom leave types
  • 3-way holiday tracking
  • Payroll export
  • Pay rules
  • Expenses
  • Subcontractor management
  • Fully functional weekly and monthly scheduling calendars
  • 100 shift patterns
  • Client management
  • Invoicing report
  • Standard charge rules
  • Client access portal

Business

$119.00
for up to 500 users
Included in plan:
  • 500 users
  • Fully functional weekly, monthly, quarterly scheduling calendars
  • Advanced scheduling tools
  • 10 work and rest time rules
  • 10 cancellation reasons and tracking
  • 200 shift patterns
  • Configurable shifts list
  • SMS and email notifications
  • Free mobile apps
  • Shift reminders
  • Availability management
  • Shift application process
  • Job and project scheduling
  • Unlimited admin accounts
  • 50 departments
  • 10 people classifications
  • Configurable people list
  • Staff invitation and registration
  • Document management
  • Birthday and work anniversary reminders
  • Qualification and certificate tracking
  • Holiday calendar
  • Custom leave types
  • 3-way holiday tracking
  • Payroll export
  • Advanced pay rules
  • Bank holiday rules
  • Overtime calculation
  • Client management
  • Invoicing report
  • Advanced charge rules
  • Client access portal
  • Staff requirements requests (requires Events module)
  • Subcontractor management
  • Advanced subcontractor pay rules
  • Statement of work
  • Free NFC & iBeacons check-in module

Professional

$194.00
for unlimited users
Included in plan:
  • Unlimited users
  • Fully functional weekly, monthly, quarterly scheduling calendars
  • Advanced scheduling tools
  • Unlimited shift patterns
  • Unlimited work time rules
  • Unlimited cancellations and tracking
  • Configurable shifts list
  • SMS email notifications
  • Shift reminders
  • Availability management
  • Shift application process
  • Job and project scheduling
  • Unlimited admin accounts
  • Unlimited departments
  • Birthday and work anniversary reminders
  • Qualification and certificate tracking
  • Holiday calendar
  • Custom leave types
  • 3-way holiday tracking
  • Payroll export
  • Advanced pay rules
  • Bank holiday rules
  • Overtime calculation
  • Custom pay periods
  • Client management
  • Invoicing report
  • Client access portal
  • Advanced charge rules
  • Staff requirements requests
  • Subcontractor management
  • Advanced subcontractor pay rules
  • Statement of work

Pricing

  • Starting from: $4.20/month
  • Credit card required: No
  • Get 2 months FREE for annual prepaid!

Per User Per Month

$4.20
1 user(s) / month
Included in plan:
  • Leave Management
  • Scheduling and Timesheets
  • Performance Appraisal
  • Onboarding & Off-boarding
  • Centralised Employee Directory and Database
  • Organisational Chart
  • Native Mobile Apps
  • Recruitment

FAQs

    Does this service offer multi-user capability (e.g. teams)?
  • When I Work provides capabilities for managing multiple job sites and schedules, as well as helps facilitate communication between teams with in-app messaging.

  • Who are the main user groups of this service?
  • When I Work is perfect for any company scheduling hourly employees. Any manager tasked with scheduling employees will save time and money with When I Work's easy-to-use scheduling and attendance software.

  • What is this service generally used for?
  • When I Work provides tools to schedule employees, manage hours & overtime, track and export time sheets, and more.

  • What platforms does this service support?
  • When I Work includes a web app as well as free iPhone and Android apps for creating and managing schedules as well as putting the schedule and time clock right in your employees' pockets.

FAQs

    Does this service offer multi-user capability (e.g. teams)?
  • Yes. There is no limit to the number of users and people logging in from multiple locations.

  • Does this service offer guides, tutorials and or customer support?
  • Yes, we offer free initial training, PDF user manuals, video tutorials, and an in-program tour that highlights sections of the system, describes the features and explains how to use them.

  • What platforms does this service support?
  • Web application that works across all main desktop operation systems. Native mobile apps for both Android and iOS platforms.

  • What is this service generally used for?
  • Managing staff, their shifts, schedules, certificates, absences as well as time & attendance.

  • Does this service offer an API?
  • We have started to build this. We have managed to integrate PARiM with our own accounts package 'Zero' so we are on the way with this. The .csv-exports currently allow for import into payroll or accounts packages.

  • Does this service integrate with any other apps?
  • We have already integrated Twilio into our system. See above - we are working on this. Next to come will be accounts and payroll packages then screening and vetting, then Pandadoc.

  • What are some applications this service is commonly used in tandem with?
  • Accounts packages, payroll packages, etc.

  • Who are the main user groups of this service?
  • Event and security companies, companies that supply medics for events, staffing companies, manufacturing, vets, farm shops. We also have clients from other industries, as we just won the Finnish cleaning company SOL and the London-based travel concierge company Airportr.

FAQs

    What platforms does this service support?
    • WEB
    • iOS
    • Android
    • Samsung Knox
  • Does this service offer multi-user capability (e.g. teams)?
  • Yes!

  • Does this service offer guides, tutorials and or customer support?
  • Yes!

  • Does this service offer an API?
  • Yes!

  • What are some applications this service is commonly used in tandem with?
    • Slack
    • Google apps
    • Google Calendar
    • MS Outlook
    • iCal
  • What is this service generally used for?
  • HR management.

  • Does this service integrate with any other apps?
  • Yes!

  • Who are the main user groups of this service?
  • Employees, business owners, C-suite executives, HR managers and execs.

Vendor Information

Founded:
-
Based in:
Saint Paul
Employees:
-
Likes:
Followers:

Vendor Information

Founded:
2013
Based in:
London
Employees:
11-50
Likes:
Followers:

Vendor Information

Founded:
-
Based in:
London
Employees:
11-50
Likes:
Followers:

Other

Who uses When I Work
  • Startups
  • SMEs
  • Enterprises
Desktop Platforms:
  • Web App
Mobile Platforms:
  • iOS
  • Android
Languages:
English
Regional Restrictions:
No restrictions.

Other

Who uses PARiM
  • Startups
  • SMEs
  • Agencies
  • Enterprises
Desktop Platforms:
  • Web App
Mobile Platforms:
  • iOS
  • Android
Languages:
English, Estonian, Russian
Regional Restrictions:
No restrictions.

Other

Who uses CakeHR
  • Startups
  • SMEs
  • Agencies
  • Enterprises
Desktop Platforms:
  • Web App
Mobile Platforms:
  • iOS
  • Android
Languages:
English, Czech, Latvian, Russian, Estonian, Polish, Spanish, Hebrew
Regional Restrictions:
No restrictions.
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