We all spend a lot of time in meetings, and yet they are usually poorly prepared for, inefficiently run, poorly minuted and if you manage to agree some actions then often these are not done.
Magic Minutes fixes all of these problems.
So much so that you will probably find you can take minutes yourself, live in a meeting, while facilitating the discussion and allocating actions.
This isn't just meeting software, this is a tool to change the entire meeting culture in your business. Regular users of this software claim that it has changed their lives, saved clients and increased their team's effectiveness. Don't think of this as a clever note taking app. It is much more.
Here is a list of the main features - but look online or sign up for a free trial to see them all:
BEFORE THE MEETING
Sync with Outlook or Google Calendar
Set up meeting agenda and send invites to attendees
Add 'Subjects to Discuss' under each agenda item
Request reports from agenda owners
Upload reports prior to the meeting
Download a 'Meeting Pack' with the agenda and all the reports in one pdf
Set time allocations for each agenda item - review past timings to refine
Set up 'Helper Text' phrases to aid quick minute taking of common points
Review actions from all previous meetings - yours and other people's
Add comments on progress of actions
DURING THE MEETING
View reports side by side with the minute taker
Expand reports to full screen to see more detail but still have space to take minutes
Add report text in to your minutes with one click
Add Helper Text in to your minutes with one click
Add 'Subjects to Discuss' text in to your minutes with one click
Review the previous minutes while running this one
See a countdown timer for each agenda item and the meeting
Get an estimate of the meeting finish time
Preview the finished minutes at any point
END OF MEETING AND AFTERWARDS
Change the recorded Finish Time (for when you type up after the meeting)
Set a 'Follow On Meeting' date and time (copy all settings and actions ready to go)
Decide who gets emailed the minutes and action reminders instantly
Trigger the automatic minutes pdf and action reminder emails to be sent
Preview the minutes
IN THE MEETING DASHBOARD
View all past and future meetings, powerful filter and search
View all open and closed actions, powerful filter and search
View your meetings in calendar or list view
Use Zapier to link your actions to hundreds of other apps (Google, Outlook, Trello, ToDoist etc)
Get analysis on meeting times, actions etc
We find that there are two real 'Wow!" moments.
The first Wow is when all the attendees get the minutes at the end of the meeting, direct to their email on their phones, together with action reminder emails.
The second Wow comes during the second or third meeting in a series - this is when you see the previous actions all automatically included with comments on progress (or lack of progress). Suddenly you can drive action completion with complete accountability and transparency.
It's a free 30 day trial. Sign up now and start to change the meeting culture in your organisation.
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