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About Magic Minutes

We all spend a lot of time in meetings, and yet they are usually poorly prepared for, inefficiently run, poorly minuted and if you manage to agree some actions then often these are not done.

Magic Minutes fixes all of these problems.

So much so that you will probably find you can take minutes yourself, live in a meeting, while facilitating the discussion and allocating actions.

This isn't just meeting software, this is a tool to change the entire meeting culture in your business. Regular users of this software claim that it has changed their lives, saved clients and increased their team's effectiveness. Don't think of this as a clever note taking app. It is much more.

Here is a list of the main features - but look online or sign up for a free trial to see them all:


  • Sync with Outlook or Google Calendar
  • Set up meeting agenda and send invites to attendees
  • Add 'Subjects to Discuss' under each agenda item
  • Request reports from agenda owners
  • Upload reports prior to the meeting
  • Download a 'Meeting Pack' with the agenda and all the reports in one pdf
  • Set time allocations for each agenda item - review past timings to refine
  • Set up 'Helper Text' phrases to aid quick minute taking of common points
  • Review actions from all previous meetings - yours and other people's
  • Add comments on progress of actions


  • View reports side by side with the minute taker
  • Expand reports to full screen to see more detail but still have space to take minutes
  • Add report text in to your minutes with one click
  • Add Helper Text in to your minutes with one click
  • Add 'Subjects to Discuss' text in to your minutes with one click
  • Review the previous minutes while running this one
  • See a countdown timer for each agenda item and the meeting
  • Get an estimate of the meeting finish time
  • Preview the finished minutes at any point


  • Change the recorded Finish Time (for when you type up after the meeting)
  • Set a 'Follow On Meeting' date and time (copy all settings and actions ready to go)
  • Decide who gets emailed the minutes and action reminders instantly
  • Trigger the automatic minutes pdf and action reminder emails to be sent
  • Preview the minutes


  • View all past and future meetings, powerful filter and search
  • View all open and closed actions, powerful filter and search
  • View your meetings in calendar or list view
  • Use Zapier to link your actions to hundreds of other apps (Google, Outlook, Trello, ToDoist etc)
  • Get analysis on meeting times, actions etc

We find that there are two real 'Wow!" moments.

The first Wow is when all the attendees get the minutes at the end of the meeting, direct to their email on their phones, together with action reminder emails.

The second Wow comes during the second or third meeting in a series - this is when you see the previous actions all automatically included with comments on progress (or lack of progress). Suddenly you can drive action completion with complete accountability and transparency.

It's a free 30 day trial. Sign up now and start to change the meeting culture in your organisation.


  • Accounts Payable
  • Accounts Receivable
  • API
  • Batch Permissions & Access
  • Budgeting
  • Calendar Management
  • Customer Management
  • Dashboard
  • Data Export
  • Data Import
  • Data Visualization
  • Expense Tracking
  • External Integrations
  • Forecasting
  • General Account Ledger
  • Inventory Tracking
  • Lead Management
  • Lead Scoring
  • Marketing Automation
  • Multi-User
  • Notifications
  • Password & Access Management
  • Payroll
  • Project Management
  • Scheduling
  • Supplier Management
  • Tax Management
  • Third-Party Plugins/Add-Ons
  • Travel Management


  • Meeting Preparation - Agenda, Timing, Report Requests, Meeting Pack Preparation

  • Easy Minute Taker - Helper Text, Insert Report Text, Meeting Timer, Action Logging, View Previous Minutes

  • Immediate Minutes - Send pdf of minutes as soon as the meeting finishes.

  • Follow-On Meetings - create your next meeting with the agenda, attendees, previous actions all copied across.

  • Automatic Action Chasing - emails with action chasers every 'x' days

  • Analysis - Who gets all the actions? Who completes their actions?

  • Import - Bring your Outlook and Google meetings in to Magic Minutes

  • Link to 100's of other apps - Free Zapier link to popular apps like Google, Outlook, Trello, Slack etc



1 user(s) / month
Included in plan:
  • Full Feature Set
  • Attendees are Free to sign up
  • Create Company Sign up (single point of billing, add/remove emails)
  • Use own logo
  • Automatic email reminders
  • Unlimited History & Storage


    Who are the main user groups of this service?
  • Team Managers
    Department Managers
    Project Managers
    Meeting Facilitators

  • Does this service offer an API?
  • No.

  • Does this service integrate with any other apps?
  • Through a free Zapier account it integrates with hundreds of other online apps

  • What are some applications this service is commonly used in tandem with?
  • Outlook Calendar
    Google Calendar

  • What platforms does this service support?
  • Web app. All browsers fully supported (except Microsoft Internet Explorer)

  • Does this service offer multi-user capability (e.g. teams)?
  • Yes. Set up your company in the admin panel where you can arrange for single point of billing and add/remove team members in one central place.

  • What is this service generally used for?
  • Preparing for all types of meetings, taking minutes and chasing up actions.

  • Does this service offer guides, tutorials and or customer support?
  • Fully supported through chat, video tutorials and online help. Also a LinkedIn User group to share experiences and get updates.

Vendor Information

Based in:


Who uses Magic Minutes
  • Personal
  • Freelance
  • Startups
  • SMEs
  • Agencies
  • Enterprises
Desktop Platforms:
  • Web App
Regional Restrictions:
No restrictions.
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