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About CalendarHero

CalendarHero (formerly Zoom.ai) is meeting scheduling software that helps you book meetings automatically, so you can collaborate easily and focus on more meaningful work.

  • Schedule, update, reschedule, and cancel meetings without back-and-forth emails
  • Add video conferencing to meetings automatically (CalendarHero supports 10+ video conferencing platforms including Zoom, Google, and Microsoft Teams)
  • Connect multiple calendars (Google, Outlook, Office 365 and more) and check your calendar conveniently from your inbox or messenger platform (Slack, Microsoft Teams, SMS, etc.)
  • Give invitees powerful self-scheduling options through a personal scheduling link, website embed, or meeting directory
  • Send automated meeting requests and reminders through CalendarHero
  • Connect your existing tech stack to CalendarHero to automate meeting-related tasks — CalendarHero has 60+ direct integrations including HubSpot, Greenhouse, Mailchimp, Intercom, and more.

Features

  • API
  • Calendar Management
  • Contact Management
  • Contact Sharing
  • Email Integration
  • External Integrations
  • Google Apps Integration
  • Multi-User
  • Notifications
  • Project Management
  • Scheduling

Summary

  • All-in-one Scheduling: Automatically book 1:1, group, and remote meetings

  • Unlimited Calendars: Connect as many work and personal calendars as you like

  • Personal Scheduling Links: Share your availability with an attendee through your own scheduling URL (e.g. calendarhero.to/calljohn).

  • Meeting Types: Create your own custom meeting templates with pre-defined settings and customizations for your availability, video conferencing, and more.

  • Schedule Over Internal Meetings: Prioritize external meetings over existing internal meetings.

  • Chat or Inbox Meeting Assistant: Schedule meetings using natural language with CalendarHero for Outlook, Gmail, Slack, Microsoft Teams, and more.

  • Payment Collection: Process payments through Stripe when an invitee schedules a paid session with you using CalendarHero.

  • Website Embed: Embed CalendarHero's meeting scheduler directly to your website.

  • Intelligent Group Algorithm: CalendarHero finds the best time to meet for all invitees even in complex group meetings (ex. internal and external guests).

Pricing

Basic

Free
Included in plan:
  • Unlimited Calendars
  • Standard Meeting Types
  • Automated Meeting Scheduling (5 meetings/month)
  • Personal Scheduling Link
  • People Insights (2 queries/month)
  • Video Conferencing Automation
  • Automated Meeting Notifications
  • Daily Down-time
  • Website Embed
  • Invitee Questions (1 question)
  • Meeting Directories
  • Schedule 1:1, group, and internal/external meetings automatically
  • 60+ direct integrations

Professional

$8.00
1 user(s) / month
Included in plan:
  • Unlimited Calendars
  • Unlimited Custom Meeting Types
  • Unlimited Automated Meeting Scheduling
  • Unlimited Personal Scheduling Links
  • People Insights (unlimited queries)
  • Daily Meeting Limits
  • Video Conferencing Automation
  • Automated Meeting Notifications
  • Website Embed
  • Payment Collection
  • Invitee Questions (unlimited)
  • Meeting Directories
  • Schedule 1:1, group, and internal/external meetings automatically
  • Schedule Over Internal Meetings
  • Shared Availability (Round Robin, Collective, On-Behalf) with CalendarHero Collaborators
  • 60+ direct integrations

Team

$15.00
1 user(s) / month
Included in plan:
  • All Professional Plan features
  • Instant Team Scheduling (with team members on your CalendarHero plan)
  • Shared Availability (Round Robin, Collective, On-Behalf) with CalendarHero Collaborators and team members
  • Team-wide settings, integrations, and usage-monitoring
  • Enterprise-grade Security

FAQs

    Does this service offer multi-user capability (e.g. teams)?
  • Yes. CalendarHero works best with teams and offers premium features to simplify internal team scheduling as well as complex group meetings. CalendarHero has enterprise-grade security.

  • What are some applications this service is commonly used in tandem with?
  • CalendarHero is commonly used with Gmail and Outlook. Users sync their calendars to automatically schedule meetings and share personal scheduling links with invitees to provide a quick self-booking method. Users who frequently work in messenger platforms like Slack and Microsoft Teams, add CalendarHero to their chat apps, so they can schedule meetings using natural language ("Schedule a meeting with John tomorrow") and to query their calendar on-demand.

  • Does this service offer guides, tutorials and or customer support?
  • Yes. CalendarHero offers dedicated email, chat, and live support as well as onboarding guides and tutorials. New users are also welcome to join our live training webinars that include a detailed walkthrough of the app and answers to common questions.

  • Does this service integrate with any other apps?
  • Yes. CalendarHero has more than 60 direct app integrations including HubSpot, Dropbox, Salesflare, Mixpanel, and Google Drive.

  • What platforms does this service support?
    • Web Application (mobile responsive)
    • Calendar Integrations (Google Calendar, Outlook, Office 365, Microsoft Exchange, iCloud)
    • Inbox plug-ins/add-ons for Gmail and Outlook
    • Meeting Assistant for Slack, Microsoft Teams, Facebook Messenger, and more
    • SMS
    • CRM Integrations with HubSpot, Salesforce, ActiveCampaign, Mailchimp, and more
    • ATS Integrations with Greenhouse, Zoho Recruit, BreezyHR, Workable, and more
    • Support Integrations with Zendesk, Intercom, Drift, Helpscout, and more
    • Build custom automation with Zapier, Microsoft Flow, and Workato
  • Does this service offer an API?
  • Yes. To use the API, log in to your CalendarHero account to retrieve your API authentication token.

  • Who are the main user groups of this service?
    • sales
    • customer success
    • recruiters
    • marketers
    • consultants
    • executive assistants
    • remote * educators
  • What is this service generally used for?
    • meeting scheduling automation
    • personal scheduling links
    • video conferencing automation
    • group and team scheduling
    • automated meeting reminders and daily briefings

Vendor Information

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Based in:
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Employees:
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Who uses CalendarHero
  • Freelance
  • Startups
  • SMEs
  • Agencies
  • Enterprises
Desktop Platforms:
  • Web App
Languages:
English, French, Spanish, German, Swedish, Portuguese
Regional Restrictions:
No restrictions.
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