PostScan Mail

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What is PostScan Mail?

"Postscan Mail converts postal mail into a digitized copy that can be viewed and managed online."

PostScan Mail simplifies the way its users manage their mail, giving them the flexibility of seeing it anywhere with guaranteed security. It was developed for individuals and organizations that wish to digitize their postal mail service and make it more effective.

This solution can also be applied to publications, documents, invoices, and other paper issues. Virtually everyone can use this solution: households, SMEs, charitable organizations, large companies, and community groups. The service is cloud-based, easy to use, professionally-looking, and efficient.

PostScan Mail actually receives the mail instead of the user. Upon receiving it, the staff notifies the user, after which he determines whether they would open it & scan, recycle, shred, or forward the mail piece.

PostScan Mail scored 92/100 in the Document Management category. This is based on user satisfaction (94/100), press buzz (37/100), recent user trends (falling), and other relevant information on PostScan Mail gathered from around the web.

The score for this software has improved over the past month. What is this?

PostScan Mail Awards
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PostScan Mail Review

Editors' Review by the Document Management Software Review Team

PostScan Mail is a cloud-based and virtual mail management software solution, catered for all industries and individuals to use. With this platform, mailbox services are now simplified and optimized for improved email management. Business owners and managers can view their mail with relative ease and guaranteed security.

However, PostScan Mail just doesn’t apply to physical mail. It can work with all publications, invoices, documents and other paper issues. Less stress is put on the user since PostScan Mail is the one that receives the mail and screens it for the user. All the user needs to do is decide whether they should open, scan, recycle, shred or forward the mail to other people. 

This platform is suitable for individuals and businesses that require a digitized postal mail service experience. Here, you’ll benefit from automated mailrooms, which make your daily operations more efficient and manageable. Now it’s faster to scan and upload your mails with powerful features such as barcode scanning, intelligent mail support, duplicate management and package training. 

PostScan Mail works through three simple steps. Once your account has been set up, just select a mailing address or a pricing plan. PostScan Mail then receives all mail and package deliveries, scans them for you and notifies you on what you can do next. Afterward, just log in to your account and decide on the next course of action. 

PostScan Mail Homepage

PostScan Mail Features

PostScan Mail has powerful features for you to improve your mail management, including:

Virtual mailbox

With a virtual mailbox, you can benefit from less paperwork and more optimized workflows. This means you’re given complete control over all mail deliveries. If you’re not in the office, you can still check and manage your mail from any remote location. Each time PostScan Mail notifies you about the mail or packages you’ve received, you can review each one and decide on what you should do next. 

Mail scanning

This is considered as one of PostScan Mail’s best features as it scans your mail and directly delivers the content to you via online methods. It shows the address and the sender in an image, which means you don’t have to physically view the mail you’ve received. You don’t have to worry about important mail getting leaked online as PostScan mail ensures your privacy is protected. 

Mail forwarding

With this feature, you don’t have to think too much about getting spam mail. Only you get to choose what mail you want, where you want them delivered and when you want them sent. Just apply this crucial information to PostScan Mail’s settings and the platform will ensure that your mail will be forwarded to the right places. 

Mail storage

For the first 30 days of your account, you’re given free storage for your mail. However, once the free trial ends and you need a place to store your mail, then you can pay PostScan Mail a monthly fee. This ensures all important documents are organized and kept in a single, centralized location. 

Shredding and recycling

What this does is it shreds important documents that you don’t want the wrong hands to get. This includes financial statements, personal documents and confidential letters. By shredding these papers, you prevent the possibility of identity theft. 

Mail archiving

Mail archiving is an automatic feature that stores scanned images of envelopes, documents and paperwork into your account. You can check out what you’ve stored as long as your account is active. PostScan Mail also offers organizational features such as categorizing them into features, attaching them to emails or downloading them into your device. 

Multiple users

With PostScan, you can add multiple users, provided they’ve been assigned a username and a password. This works well for businesses or organizations with multiple users.

Automatic filters

With automatic filters, you can request for automated operations that will handle all activities such as scanning, shredding, recycling and transferring for you. 

PostScan Mail Benefits

When you use PostScan Mail, you can benefit from the following:

24/7 access to mail from multiple devices 

It doesn’t matter if you only have a single account as you can add multiple users into it, which means you can check on your mail from any device, such as Apple devices and Android phones. This works 24 hours per day for an entire year, ensuring that you’re always updated and organized with your mail. 

Highly trained operators 

PostScan Mail is handled by a team of professionally trained operators who will scan the front of mail envelopes, upload them online, send them to you and ask for instructions on what to do next. This reduces any backlogs with your mail and saves you the effort from going to the post office. 

Open to all industries and individuals 

PostScan Mail is available to all individuals and industries. You can use it for both personal and professional use. Just choose the billing address that is most suitable for your mail delivery services. 

PostScan Mail Homepage

PostScan Mail Pricing

When it comes to PostScan Mail’s pricing packages, it should be noted that you can choose between three main billing addresses. These addresses are Basic, Preferred and Prestigious. The prices change according to the address you pick. 

In all the pricing packages, PostScan Mail ensures that it will handle all mail and package deliveries for you. It does this through the top-tier features in Starter, Standard and Premium, which are the three pricing packages offered.

The features include Open & Scan, Mail Forwarding, Mail Consolidation, Shredding & Recycling, Local Pickup, Users & Recipients, Physical and Digital Mail Storage. 

In line with this, here are the three pricing packages: 


This plan receives 30 items from both emails and packages. It also opens and scans up to five items.  

Here are Starter’s prices for the different billing addresses: 

  • Basic – $9.95 per month
  • Preferred – $14.95 per month
  • Prestigious – $19.95 per month


In Standard, you can receive 60 items from both mail and package, along with the ability to open and scan up to 10 items. 

Standard’s prices for each billing address are: 

  • Basic – $14.95 per month 
  • Preferred – $19.95 per month 
  • Prestigious – $29.95 per month 


The premium plan lets you receive 120 items from mail and packages with the ability to open and scan 20 items. 

Premium’s prices for the different billing addresses are: 

  • Basic – $19.95 per month 
  • Preferred – $24.95 per month 
  • Prestigious – $34.95 per month 


When using PostScan Mail, trained experts ensure your mail is scanned, formatted online and sent to you quickly. This gives you enough time to decide what you should do for each mail. Instead of browsing through loads of paperwork on your own time, you can trust PostScan Mail to do this for you.

Overall, with PostScan Mail, you save time and effort in reducing spam, organizing mail and highlighting important messages for your attention. Intuitive features such as Virtual Mailbox, storage and scanning ensure that all your mail handling needs are catered for.

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Document Management Market Radar

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PostScan Mail Product Overview

  • Online Mail Management

  • Mail Forwarding

  • Mail Archiving

  • Filters

  • Content Scanning

  • Shredding & Recycling

  • Physical Mail Storage

  • Multiple Users

  • Mail Forwarding

  • Unlimited Recipients

Languages: English

Document Management Software Buyer Guide 2021

Product recommendations, vendor rankings, market overview and tips on how to select Document Management software for business. Published in May 2021.

This type of software helps organizations manage, store, and archive electronic documents and images. In many cases, they can also be used to save various versions of a document. Document management software is essential when several team members are workin...


PostScan Mail Features

  • 2-Factor Authentication
  • API
  • Calendar Management
  • Chat
  • Contact Management
  • Contact Sharing
  • Customer Management
  • Dashboard
  • Data Export
  • Data Import
  • Document Comparison
  • Email Integration
  • External Integrations
  • File Sharing
  • File Transfer
  • Google Apps Integration
  • History/Version Control
  • Marketing Automation
  • Multi-User
  • Notifications
  • Password & Access Management
  • Project Management
  • Scheduling
  • Supplier Management
Compare Pricing

PostScan Mail Pricing Plans


Monthly Subscription
  • 30 Mail & Packages Received
  • 10 Open & Scan Requests
  • Free Mail Storage 30 days per item
  • Unlimited Recipients


Monthly Subscription
  • 100 Mail & Packages Received
  • 40 Open & Scan Requests
  • Free Mail Storage 30 days per item
  • Unlimited Recipients


Monthly Subscription
  • 200 Mail & Packages Received
  • 100 Open & Scan Requests
  • Free Mail Storage 30 days per item
  • Unlimited Recipients

Plans starting from: $14.95/month Credit card required: No

PostScan Mail FAQs

What is PostScan Mail generally used for?

PostScan Mail is used for digitalization of postal mail.

What platforms does PostScan Mail support?

This is a cloud-based SaaS.

Does PostScan Mail offer multi-user capability (e.g. teams)?

It is possible to add multiple users through one PostScan Mail account, either as individuals or businesses.

Who are the main user groups of PostScan Mail?

Users of this service are individuals and organizations.

Does PostScan Mail offer guides, tutorials and or customer support?

Support offered: FAQs, Online Support, Phone Support, Email Support.

Does PostScan Mail offer an API?

No API offered.

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